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3 Day UCLA Extension Course in Document Imaging and Document Management: Spring 2006
*****
3 -Three- Day UCLA Extension Course in Document Imaging and Document
Management: Spring 2006
*****
Microsoft has slipped its update to Windows and Office (called
Vista) to early 2007. Hooks for document management and workflow
will be added to both Windows and Office. We will be talking
about the general trends these changes represent in document
management in this Fall's course.
All of the printed class materials are available free on the
Internet for those who cannot attend the class:
[http://www.archivebuilders.com/whitepapers/index.html] Also
available as a customized, on-site course. All of the materials
can be downloaded with a single click and then printed with a
single click. The materials are in a full text searchable PDF
file. All acronyms are spelled out. You can also download the
materials as native Microsoft Office files so that you can
incorporate these materials in your presentations, publications,
or papers. The course is generally offered every quarter.
Three days (Spring 2006): Friday, May 5, 2006, 8:00 AM to 5:00
PM, Saturday, May 6, 2006, 8:00 AM to 5:00 PM, and Sunday, May 7,
2005, 8:00 AM to 5:00 PM at UCLA in Los Angeles. Please see
below for a detailed course description. To enroll, visit
[http://www.UCLAExtension.edu], enter 'document imaging' where
'enter keyword' appears, and click on the 'search' button.
Click on first instance of 'view results' on the results screen.
Then, click on ' Document Imaging and Document Management' The
course will appear with enrollment instructions, click on the
'add to my study list' button. Please be careful to wait until
Spring 2006 enrollment opens on February 15, 2006.
Please see the website for the course description:
[http://www.archivebuilders.com/abcourses.html]
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This course is for managers who have been assigned to manage a
document imaging system, and must start immediately, but can
spend three days to study the subject and its background. This
course is designed to assist managers to be more effective in
bringing the immediate and long term benefits of document imaging
and document management to their organizations and to their
organizations' clients, customers, and constituents. Students
will gain an understanding of how document imaging can be used
and managed in both small and large-scale organizations.
Document imaging is the process of scanning paper or microfilm
documents.
Document imaging moves the documents from their hard-copy format
on shelves and in file cabinets to a digital format stored in
computer based document repositories. Document management
organizes scanned documents, paper documents, and born-digital
documents in their native-format, for compliance with records
retention requirements, including permanent preservation.
This course provides an understanding of the
details that there is often no time to review in the rush to
implement a system. The course content is intended to be useful
to students in their professional work for twenty years into the
future and is also intended to be useful for planning to preserve
digital documents forever. The course may be too broad for those
students seeking to learn a specific software application.
Students will learn about the technology of scanning, importing,
transmitting, organizing, indexing, storing, protecting,
searching, retrieving, viewing, printing, preserving, and
authenticating documents for document imaging systems, and
archives.
Image and document formats, metadata, XML (eXtensible Markup
Language), multimedia, rich text, PDF (Portable Document Format),
GIS (Geographic Information Systems), CAD (Computer Aided
Design), VR (Virtual Reality) and GPS (Global Positioning System)
indices, image enabled databases, data visualization, finite
element analysis models, animations, molecular models, RAM
(Random Access Memory) based SQL (Structured Query Language)
databases, knowledge management, data warehousing, records
inventories, retention schedules, black and white, grayscale, and
color scanning, OCR (Optical Character Recognition),
multispectral imaging, audio and video digitizing, destructive
(lossy) and non-destructive (lossless) compression, digital
signatures and seals, encryption, the three components of vision:
resolution, color, and motion, the imaging technology of
continuous tone, halftoning, dithering, and pixels, RAID
(Redundant Array of Inexpensive Disks) fault tolerance, ECCs
(Error Correcting Codes for RAID, CD, and DVD), and mirrored site
disaster planning will be discussed. System design issues in
hardware, software, networking, ergonomics, and workflow will be
covered. Emerging technologies such as the DVD Digital Video
Disc, HDTV (High Definition TV), and very high speed Internet,
intranet, and extranet links, Internet protocol stacks, and
Internet 2 will be presented. The course will include the DVD's
role in completing the convergence of the PC and television, the
convergence of telephony, cable, and the Internet, the merging of
home and office, the merging of business and entertainment, and
the management of the resulting document types. Can everything
be digitized?
The course follows Shakespeare through being (or not to be),
love, wisdom, knowledge, information, data, bits, and discernable
differences (optical disc pits). Many professionals including
records managers, librarians, archivists, and compliance officers
work with document management issues every day. While not
limited to these professionals, this course builds on the broad
range of tools and techniques that exist in these professions.
The class content is designed so that students can benefit from
each part of the class without fully understanding every
technical detail presented.
This course is designed for non-technical professionals. Several
system designs will be done based on system requirements provided
by the students. System designs are done to provide an
understanding of the design process, not to provide guaranteed
solutions to specific problems. There is no hands-on use of
scanning equipment. The course is designed to improve the
ability of non-technical managers to participate in, and to
direct, technical discussions. Instructional techniques include
storytelling, iconic objects, and videos. Interaction between
students is considered an important part of the learning
experience.
The course covers a wide variety of materials and provides a
foundation for understanding the many types of document
management. However, some people might find the materials
presented too broad for their purposes. If, in the course
materials, you find a single area of great interest to you, but
you have no interest in the other topics, it might be better if
you included just a portion of the class in a self-study plan.
Because the technology continues to evolve rapidly, and the
spread of technology is also occurring rapidly, the course
continues to evolve and is different each time it is taught.
Instructor: SteveGilheany@WorldNet.ATT.net, BA Computer Science,
MBA, MLS Specialization in Information Science, CDIA (Certified
Document Imaging System Architect), CRM (Certified Records
Manager), California Adult Education teaching credential, Sr.
Systems Engineer, 25 years of experience in digital document
imaging.
Enrollment is limited. Please call the instructor at +1 (310)
937-7000 for questions about the course. Students are encouraged
to read the course materials and to speak with the instructor to
determine if the course will be suitable for their purposes.
Because there is no charge for making a room reservation, and
room costs increase when availability is limited, students are
encouraged to make reservations as early as possible. For
information on nearby hotels please see:
[http://www.cho.ucla.edu/housing/hotels.htm]
The instructor has taught classes similar to this course to
document imaging users and managers, in legal records management,
to librarians and archivists, and to various industry groups.
He has worked in digital document management and document imaging
for twenty-five years. His experience in the application of
document management and document imaging in industry includes:
aerospace, banking, manufacturing, natural resources, petroleum
refining, transportation, energy, federal, state, and local
government, civil engineering, utilities, entertainment,
commercial records centers, archives, non-profit development,
education, and administrative, engineering, production, legal,
and medical records management. At the same time, he has worked
in product management for hypertext, for windows based user
interface systems, for computer displays, for engineering
drawing, letter size, microform, and color scanning, and for
xerographic, photographic, newspaper, engineering drawing, and
color printing.
The following is an example of the course materials available at
[http://www.ArchiveBuilders.com/whitepapers/index.html]. There
are also several papers that describe various document management
topics in prose.
Computer storage requirements for various digitized document types:
1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte)
(on average, black & white, CCITT G4 compressed)
1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte)
= 1 CD (ROM or WORM) 2 file cabinets = 10 cubic feet = 1,000 MBytes = 1
GigaByte (GByte) 10 file cabinets = 1 DVD (WORM)
1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) =
1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes
8 boxes = 16 linear feet = 2 file cabinets = 1 GByte
Steve Gilheany, CRM, CDIA
Contact: SteveGilheany@WorldNet.ATT.com http://www.ArchiveBuilders.com
(310) 937-7000