1	Cataloging Print Ephemera: AACR2 and DCRM(B) Todd Fell Catalog Librarian Beinecke Rare Book and Manuscript Library Yale University
2	"Anglo-American Cataloguing Rules Second Edition..." Anglo-American Cataloguing Rules Second Edition (2002 Revision with 2005 Update) (AACR2) Rules designed for use in the construction of catalogs and other lists in general libraries of all sizes, covering the description of, and the provision of access points for, all library materials commonly collected at the present time. v v v Descriptive Cataloging of Rare Materials (Books) (DCRM(B)) Rules designed to provide instructions for cataloging printed books, pamphlets, and single-sheet publications of any age or type of production whose rarity, value, or interest make special description necessary or desirable. NOTE: DCRM(B) is based on AACR2 rules and should be not be thought of as a replacement for AACR2, but rather as more detailed guidelines to guide the cataloger far more strictly.
3	Primary Differences in Cataloging Printed Material using AACR2 and DCRM(B) AACR2 allows normalized description, highlighting basic features of a publication regularized transcription more suitable when an item is of significance primarily for its content rather than artifactual value DCRM(B) emphasizes a precise record of the library's holdings of an item produces more faithful transcriptions and more accurate physical descriptions more suitable when it is important to provide distinctions between issues, bibliographical variants, or individual copies
4	Encoding Levels: DCRM(B) Minimal vs. Core vs. Full
5	The four areas of description in a bibliographical record most affected by choice of cataloging code: Title and Statement of Responsibility (245 field) Publication, Distribution, Etc. (260 field) Physical Description (300 field) Notes (5xx fields)
6	Title and Statement of Responsibility (245 field) AACR2 1.1A2 Give elements in order of sequence of rules, even if it means transposing data AACR2 1.1B1 Do not transcribe words that serve as an introduction and are not intended to be part of the title. Give the title including these words in a note Sleeping Beauty Note: Title appears on item as: Disney presents Sleeping Beauty. DCRM(B) 1A3 Transcribe title and statement of responsibility in form and order in which it appears (unless instructed otherwise by specific rules) DCRM(B) 1B1.1 Title information preceding the chief title on t.p. is considered part of title proper Disney presents Sleeping Beauty
7	Title and Statement of Responsibility (245 field) AACR2 1.1F3 Transpose statement of responsibility to required position if precedes title, unless it is integral part of title Prudence Palfrey : a novel / Thomas Bailey Aldrich. DCRM(B) 1E3 Transpose statement of responsibility to required position if precedes title proper, unless grammatically inseparable; do not use mark of omission Make a note indicating transposition Prudence Palfrey : a novel / Thomas Bailey Aldrich. Note: Author’s name at head of title.
8	Title and Statement of Responsibility (245 field) AACR2 1.1F5 If statement of responsibility names more than three persons named, omit all but first name America’s radical right / Raymond Wolfinger … [et al.] AACR2 1.1F7 Usually omit titles and abbreviations of titles of nobility, address, honor, and distinction / by Dr. Johnson / by Daniel Lyons DCRM(B) 1E5 Transcribe all names mentioned If more than 3 (w/ same function), option to omit after third name America’s radical right / Raymond Wolfinger, Matthew Hodson, Douglas Rae … [et al.] DCRM(B) 1E7 Include titles and abbreviations of titles of nobility, address, honor, and distinction / by Dr. Johnson / by the Rev. Daniel Lyons …
9	Title and Statement of Responsibility (245 field) AACR2 No special rules for single-sheet publications DCRM(B) 1G1-1G8 Special provisions for single-sheet publications Take information for title and statement of responsibility from whole sheet, without bracketing Generally, transcribe data beginning with first line of printing Note nature and position of omitted material in a note
10	Publication, Distribution, Etc. (260 field) AACR2 1.4B4 Give information as it appears, omitting accompanying prepositions (unless case endings affected) Paris : J.G. Dentu, Use abbreviations Philadelphia : Johnson & Warner Co., 1813 ([Philadelphia] : William Greer, printer) DCRM(B) 4A3.1 Transcribe information in form and order in which it is presented (unless instructed otherwise) À Paris : Chez J.G. Dentu, imprimeur- libraire, rue du Pont-de-Lodi, DCRM(B) 4A3.2 Transpose different elements as needed, but make a note indicating original position Philadelphia : Published by Johnson & Warner Company, 1813 ([Philadelphia] : William Greer, printer) Note: Printer precedes date of publication on t.p.
11	Publication, Distribution, Etc. (260 field) AACR2 1.4C5 If two or more places, generally omit all other places other than first named London ; New York (Cataloguing agency in the United States) DCRM(B) 4B6.1 Transcribe all place names in order in which they appear Option to omit long lists with supplied phrase London ; New York ; Paris ; Frankfurt London ; Reading ; Bath … [and 6 other cities in England]
12	Publication, Distribution, Etc. (260 field) AACR2 1.4D2 Give publisher name in shortest form in which it can be understood : Da Capo, (Source of information reads: Da Capo Press, Inc., a subsidiary of Plenum Publishing Corporation) AACR2 1.4D4 Give first named publisher; can include other named publishers : Gauthier-Villars ; Chicago : University of Chicago Press DCRM(B) 4C2 Transcribe name of publisher as it appears Option to omit addresses and insignificant information : Da Capo Press, Inc., a subsidiary of Plenum Publishing Corporation, DCRM(B) 4C6.1 If two or more publishers, transcribe all names in order in which they appear Option to omit names if too numerous : Printed for F.C. and J. Rivington, Otridge and Son, J. Nichols and Co. ... [and 26 others]
13	Publication, Distribution, Etc. (260 field) AACR2 1.4G1 If name of publisher is unknown and place and name of manufacturer is on item, give them [S.l. : s.n.], 1970 (London : High Fidelity Studios) AACR2 1.4G4 Option to give name of manufacturer, and/or date of manufacture if found on item and are different from place, name, and date of publication Boston : William Parker, 1816 (Brookfield [Mass.] : E. Merriam & Co., printers) DCRM(B) 4A6.2.1 If there is only a statement relating to manufacture, assume the manufacturer(s) to also be functioning as publisher(s), distributor(s) London : High Fidelity Studios, 1970. DCRM(B) 4A6.3.2.1-4A6.3.2.2 Transcribe publisher statement and statement of manufacture Boston : Published by William Parker, 1816 (Brookfield [Mass.] : E. Merriam & Co., printers)
14	Publication, Distribution, Etc. (260 field) AACR2 No equivalent rule AACR2 1.4F1 Give dates in Western-style arabic numerals , 1939 DCRM(B) 4D1.2 Transcribe dates as they appear in publication DCRM(B) 4D2.1 If in roman numerals, transcribe as it appears; supply arabic numerals in brackets , MCMXXXIX [1939]
15	Publication, Distribution, Etc. (260 field) AACR2 1.4F5 Option to give date of copyright, if different than publication date , 1967, c1965 AACR2 1.4F6 If date unknown, give copyright date or date of manufacture (indicated as such) , 1967 printing DCRM(B) 4D6.1 Do not transcribe copyright date DCRM(B) 4D6.2 Copyright dates and dates of deposit , [1850?] Note: Copyright statement dated 1850 on t.p. verso
16	Physical Description (300 field) AACR2 2.5B1 Describe a broadside as such and other single sheets, folded or not, as sheets 1 broadside 1 sheet 1 folded sheet DCRM(B) 5B13 Describe all single-sheet publications as sheets 1 sheet 1 folded sheet
17	Physical Description (300 field) AACR2 No equivalent rule for broadsides and certain folded sheets DCRM(B) 5B14.1 For single-sheet designed to be used unfolded, add statement of pagination (not counting blanks) 1 sheet (2 p.) (Sheet of any size printed on both sides, numbered) 1 sheet ([2] p.) (Sheet of any size printed on both sides, unnumbered) 1 sheet (1 p.) (Broadside or other sheet printed on one side, numbered) 1 sheet ([1] p.) (Broadside or other sheet printed on one side, unnumbered)
18	Physical Description (300 field) AACR2 Normally imposed single-sheet (not explicit, but implied in general rules) [4] p. DCRM(B) 5B2 Normally imposed single-sheet [4] p. DCRM(B) 5B14.2 For single sheet folded into multiple panels, blank or with text, count number of panels on one side of unfolded sheet 1 folded sheet ([16] panels) Optional note: A folded sheet with 16 panels on each side when unfolded; 48 x 30 cm, folded to 24 x 15 cm.
19	Physical Description (300 field) AACR2 2.5D4 Give height and width of a single sheet 1 broadside ; 48 x 30 cm. If issued folded, give folded size and unfolded size 1 sheet ; 48 x 30 cm. folded to 24 x 15 cm. If designed to be read in pages when folded, give pagination and height 1 folded sheet ([8] p.) ; 18 cm. DCRM(B) 5D4.1 For single-sheet issued unfolded, give height and width 1 sheet ([1] p.); 48 x 30 cm If issued in folded form, but designed to be used unfolded (with chief part occupying a whole side), add dimensions when folded 1 sheet ([1] p.); 48 x 30 cm, folded to 24 x 15 cm DCRM(B) 5D4.2 Other folded sheets, give height 1 folded sheet ([8] panels) ; 18 cm
20	Notes (5xx fields) AACR2 No equivalent rule DCRM(B) 7B4.2 If considered important, include partial or complete transcriptions of title information omitted to show actual wording on page (when information has been omitted) DCRM(B) 7B6.2, 7B7, 7B8 Note original position on t.p. of elements that have been transposed On t.p., editor's name precedes title
21	Notes (5xx fields) AACR2 No equivalent rule AACR2 2.7B10 Make notes on important physical details not included in physical description area Map printed on verso of broadside. DCRM(B) 7B7.3 Note limited edition statements "250 copies printed"--Pref. DCRM(B) 7B10.5 Details of physical description applying to all copies of an edition or issue may be given Two printing variants noted, one with printer’s address in imprint and one without printer’s address.
22	Notes (5xx fields) AACR2 No equivalent rules AACR2 1.7B15 References to published descriptions Evans 24658 DCRM(B) 7B10.5 (cont.) Summaries of physical details for particular groups of copies within an edition or issue may be given “The edition consists of 190 copies on Pescia paper, and 10 copies on Japanese paper marked with the letters A to J”--Colophon. “8-15-21--10M”—Colophon. DCRM(B) 7B14 Give references to published descriptions in bibliographies Evans 24658
23	Notes (5xx fields) AACR2 2.7B20 Give important descriptive details of particular copy being described Library copy signed and with marginalia by author. DCRM(B) 7B19 Make local notes on any special features or imperfections of the copy being described when considered important Imperfect: mutilated, with some loss of text. Highly desirable in special collections/rare book cataloging (provenance evidence, inscriptions, annotations, copy numbers) No. 41. Stamp: New Haven Travel Company.
24	Summary
25	Cataloging Example 1
26	Cataloging Example 1 (MARC)
27	Cataloging Example 2
28	Cataloging Example 2
29	Cataloging Example 2 (MARC)
30	Cataloging Example 3
31	Cataloging Example 3 (MARC)
32	Cataloging Example 4
33	Cataloging Examples 3 and 4
34	Cataloging Example 4 (MARC)