(Approved for Use 28 September 2005)
Scope | Monographic Series | Individual Issues | In Analytics | Offprints and Detached Copies
Analytics are sometimes made for the following Beinecke Library material:
Discrete items in artificial collections
Classed together monographic series
Individual issues of serials
Individual articles in an issue of a serial or parts of a monograph, called "In Analytics"
Related to "In analytics" are offprints and detached copies of articles originally in periodicals.
Analytics for aspects of a work that are readily accessible through standard bibliographies or indexes are not made except when specifically requested.
Classed Together Monographic SeriesOnly as a Serial | Only as Monographs | Both Monographs and a Serial
Serials that are monographic in nature (such as Buffalo Bill border stories, Seaside library, and Backwoods broadside chaplet series), or that have some issues that are monographic (such as Shaw, in which every other issue was monographic) can be cataloged only as a serial, only as monographs, or both as a serial and individually as monographs. If guidance is needed in making this decision, a cataloger should consult with other members of the Rare Book Team, the Head of Technical Services and/or curators.
Cataloged only as a Serial
Monographic serials, such as the Nick Carter library or Claude Duval, are cataloged only as serials if the monographs are similar to one another or if the cataloging of the monographs individually would not add much additional information.
852 8 1 ‡b beingen ‡h 1976 ‡i +S36 866 4 1 ‡8 0 ‡a no.1-no.48
Cataloged only as Monographs
A second option is to catalog only the individual monographs and not the serial title, but class the monographs together as a serial. This would be done if the serial record would not add much additional information, but the individual titles can be classed together. A series added entry is made for each title.
852 8 1 ‡b beingen ‡h 2000 ‡i +S36 55
852 8 1 ‡b beingen ‡h 2000 ‡i +S36 68
Monographic Series Cataloged as both Monographs and a Serial
A third option is to catalog the monographic series both as a serial and individually as monographs. This is done if access to the serial and the individual titles is bibliographically significant.
If the serial is in Beinecke, but the issue is being cataloged for a different collection, the call number for the monograph may be added to the serial record, with a note not to add to this call number in subfield x of the 852 of the MFHD. A series added entry with volume and/or issue is made in the record for the monograph.
The fact that an item is analyzed or is an analytic is indicated in the staff/non-public note field (‡x) of the 852 in the MFHD. The record for the serial or multipart monograph will have ANLYZ to indicate that it is analyzed, and an 866 field listing summary holdings. The record for the analytic will have ANAL to indicate that it is the analytic.
MFHD for analyzed serials
852 8 1 ‡b beingen ‡h 1982 ‡i S16 ‡x ANLYZ 866 4 1 ‡8 0 ‡a v.1(1981)-v.11(1991)
MFHDs for the analytics
852 8 1 ‡b beingen ‡h 1982 ‡i S16 1 ‡x ANAL
852 8 1 ‡b beingen ‡h 1982 ‡i S16 7 ‡x ANAL
MFHD for different collection:
852 8 1 ‡b beingen ‡h WIPA ‡i +157 ‡x DO NOT ADD TO THIS CALL NUMBER 866 4 1 ‡8 0 ‡a v.1(1981)-v.11(1991)
Individual Issues of Serials
For cataloging a complete issue of a serial, that is not monographic in nature, follow the instructions in Appendix J, Individual issues of serials, in either Descriptive Cataloging of Rare Materials (Books) (DCRM(B)) or Descriptive Cataloging of Rare Materials (Serials) (DCRM(S)), . Make a series added entry for the serial with the approiate volume and numbering. If the serial has a chronological designation but no actual enumeration, use a standardized form (i.e., Year Month Day) of the chronological designation in the access point.
Series added entry
830 0 ‡a Hollandia (Hague, Netherlands) ; ‡v 1899 Sept. 2
When only a part of a serial issue is cataloged (e.g., one article in a periodical that includes serveral articles ), the 773 field (Host Item Entry) has specific information on the title, number, etc. of the serial. A full explanation of the field may be found in MARC 21 or in the OCLC Bibliographic Formats. Generally, the 260 field is not made for "in Analytics". The 300 field is always made.
Examples of 300 fields:
300 ‡a p. 5 ; ‡c 47 cm. 300 ‡a p. 34-40 : ‡b ill. ; ‡c 27 cm.
Examples of 773 fields:
773 0 ‡7 nnas ‡t California journal. ‡g Vol. 24, pt. B no. 9 (Sept. 1993) 773 0 ‡t Exposure (New York, N.Y.) ‡g 15:3 (Sept. 1977) 773 0 ‡t Horizon ‡g Vol. 17, no. 98 (Feb. 1948)
Offprints and Detached copies
An offprint is an individual article, which originally appeared in a periodical or monograph, but that now has been reprinted as a single item. A detached copy is an individual article from a periodical or monograph that has been cut or torn out of the periodical or monograph. Both of these are cataloged in the format most suitable to the item (monograph, map, graphic, score), with a note explaining where the item came from. No added entry is made for the periodical.
Examples of notes:
500 ‡a Offprint. Originally published : Bismark, N.D. : State Historical Society of North Dakota; v. 1, part III). 500 ‡a Detached from Victorian studies, December 1957.
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