(Approved for use 1 September 2010)
Scope | Size | Marking | Classification | Subjects | Special instructionsScope
Size - Not applicable
The following guidelines are used when marking volumes for Art Storage.
There are two ways material is classed for Art Storage.
852 8 0 ‡b beingen ‡h Art Storage ‡i 922 852 8 0 ‡b beingen ‡h Italian Festivals ‡i 3 ‡z shelved in Art Storage 852 8 0 ‡b beinwa ‡h Zc72 ‡i 893pi ‡z shelved in Art Storage see above
Subject, genre, and added tracings
Apply barcode if possible. If it is not possible leave it on the BLIP. If adding a new barcode use a blue flag.
Art Storage Database
A record in the Art Storage database is also created. Ideally this should be done by the cataloger, but if necessary staff in Printed Acquisitions will create the record. The database is an Inmagic database located on the j drive at j:\DBTEXT\PS\Artstore.tba. Use the “silent” password. Click on: Records, New Record. Enter the data in the following fields based on the bibliographic record:
CALLNO - Enter the appropriate call number. If an item is to be classed in art storage, use the next sequential number. It may be necessary to browse the list of existing call numbers to find the next one.
COLL - enter the appropriate curatorial unit
ARTIST:- Enter the 1XX if one exists.
TITLE - Enter title as it appears in the 245 field.
MEDIUM - Enter as appropriate. There is a list
SIZEI -: Enter dimensions in inches
SIZEM - Enter dimensions in metric
FRAMED - Is the item framed – Y/N
DESCRIP -: Use for any relevant notes.
The shelving location will be entered by Access Services when the item is shelved.
Printed Acqusitions will contact Access Services when material is to be shelved. They will include the record number from Art Storage in the email.
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