Barcodes

Introduction |  General procedures |  Accompanying material | Multiparts and serials |  Bound-withs | Workflow | Project Documentation

Introduction
Barcodes are used to assign unique identifiers to library holdings. Because a barcode is assigned to a discrete physical item, barcodes can be used to track the location of separately-circulating components, such as a volume within a multi-part monograph. Most information in an item record is derived automatically from the associated bibliographic and holdings records. The only information entered manually is the scanned barcode, and in some cases keyed descriptive informations. It may be necessary to change preferences in the cataloging module for item records to reflect BRBL practice.

General procedures

The Beinecke will use the following item record fields:

After the MFHD has been saved, click on New Items to creat one item record for each singly-bound physical unit.

Scan into the barcode field the barcode number from the label on the BLIPS, Gaylord or box. Type information into the Enum and Chron fields, and update Pieces as needed. Save the item record. Repeat if needed for additional volumes, etc., on the same MFHD.

Accompanying material
If the accompanying material is to be housed with the main object (e.g., a map or CD in the pocket of a book, a prospectus housed in a Gaylord with the book it describes), update the number of pieces as appropriate.

If the accompanying material is housed separately and treated as a supplement in the MFHD, do not treat it as an additional piece in the item record for the main unit. Instead, create a second item record for the accompanying material, and enter suppl. in the Chron field of that item record.

852 8 0 ‡a beingen ‡h 2005 ‡i 799 +suppl.
For more information on material accompanying an item see Accompanying material.

Workflow

New acquisitions (except serials) Backlog material without barcodes sent to RBT Backlog material without barcodes cataloged in BRBL Material already cataloged and in Beinecke stacks but needed by RBT Serials cataloged in BRBL Project Documentation

Documentation has been created for summer barcoding projects.

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