Bound-With Volumes
(Approved for use 10 January 2000, revised 31 October 2003, updated 11 June 2013)

These procedures apply to separately published works bound together in one or more volumes.  The collected items sometimes share the same subject, genre, or imprint. These volumes are variously called pamphlet volumes, composite volumes, made-up collections, nonce volumes, or Sammelbands (in German, Sammelbände).

In general Beinecke Library will follow the University Library instructions Bound-with Procedures, as summarized below:

Exception: 
Do not follow these guidelines if an 866 field is required, as in the case for serials or multi-volume monographs.  In that case follow the instructions for multipart or serial bound withs below. For printed material remaining in an archive or with manuscripts see: Linking Printed Material with Archival Collections or Manuscripts.

Call Numbers

  1. Recording call numbers in copy holdings
  2. Marking call numbers

Local Notes

  1. Notes for all volumes regardless of the number of items
  2. Recording provenance information
  3. Recording binding information

Call Numbers

1.1. Create one MFHD with the call number and one item record that is linked to all the bibliographic records for that bound-with.

Example: Two titles bound in 1 volume.

Title 1:
852 8 0 ‡b beingen ‡h 1999 ‡i 340 ‡z Bound with 1 other title. To view other title search by call number: 1999 340.
Title 2: Is linked to the item record attached to the above holdings record.

For items bound together in multiple volumes, give each item the same call number followed by a volume number.

Example:  Four titles bound in 2 volumes; first two titles bound in v. 1; second two titles bound in v. 2.

Title 1:
852 8 0 ‡b beingen ‡h 1999 ‡i +45 1 ‡z Bound with 1 other title. To view other title search by call number: 1999 +45 1.
Title 2: Is linked to the item record attached to the above holdings record.
Title 3:
852 8 0 ‡b beingen ‡h 1999 ‡i +45 2 ‡z Bound with 1 other title. To view other title search by call number: 1999 +45 2.
Title 4: Is linked to the item record attached to the above holdings record.

Occasionally, titles are bound together in a volume that has the same call number as another volume, so that the two volumes are only distinguished by copy numbers. In such cases, the holdings record for the bound-with volume must have a copy number included in the MFHD.

Example: Title 1 has 2 copies. Title 2 is bound with copy 2 of item 1.

Title 1:
852 8 0 ‡b beingen ‡h 2003 ‡i 2081 copy 1
Title 1 (copy 2):
852 8 0 ‡b beingen‡t 2 ‡h 2003 ‡i 2081 copy 2 ‡z Bound with 1 other title. To view other title search by call number: 2003 2081 copy 2.
Title 2: Is linked to the item record attached to the holdings record for copy 2.

Note: the second and third examples above do not illustrate current monographic cataloging practice, but show situations that may be encountered in retrospective cataloging/barcoding. In current practice, a subsequent 'year/number' call number would be used rather than volume or copy enumeration.

1.2. If a componet of a multipart or serial has been bound with other titles, follow this procedure.

In Voyager an item record can only be linked to one MFHD. When several bibliographic records share one call number and at least one of them has a MFHD with holdings in the 866-868 fields (e.g., a serial with a title change, anything bound with one or more serial issues, an analyzed serial), there is a more complicated work-around for linking bibliographic records. This is done in the 856 field in the MFHD, with a ‡u and a ‡z. For more information, see Bound-With Procedures for Serials and Multiparts in the YUL Cataloging Manual.

On the host record (the record where the item record resides), generally enter a bound with note in MFHD 852 ‡z. Since the procedure does not generally make use of a shared MFHD, the host/guest designation is somewhat arbitrary. The host will generally be the first title in the physical volume, but under some circumstances it might be more useful to designate another title as the host.

On each guest record, add to the MFHD as the last variable field:
856 4 2 ‡u http://hdl.handle.net/10079/bibid/<Orbis bib id number of the host record > ‡z To expedite request for use in the Beinecke Reading Room, click here and request <vol. no. of the guest record> [bound with <vol. no. of the host record> of: "<Title of host record>"]

The ‡u links the MFHD to the bibliographic record for the host. The ‡z note may need to be adjusted depending on the nature of the resources bound together in the physical item. To facilitate copying and pasting, the ‡u path is reproduced below:

‡u http://hdl.handle.net/10079/bibid/

Example: title 1 is a serial; title 2 is a serial which is bound with année 1-5 of title 1

Title 1 (host):
852 8 1 ‡b beingen ‡h 2007‡i Folio S15 ‡ z no. 1-51 of “Le forum français illustré” bound with année 1-5 of “Chat noir”
866 4 1 ‡8 0 ‡a année 1:no.1(1882:janv.14)-année 11:no.569(1892:déc.10)
Title 2 (guest):
852 8 0 ‡b beingen ‡h 2007‡i Folio S15 1-5
866 4 2 ‡8 0 ‡a année 1:no.1(1886:avril)-année 2:no.51(1887:déc.25)
856 4 2 ‡u http://hdl.handle.net/10079/bibid/2464739 ‡z To expedite request for use in the Beinecke Reading Room, click here and request no. 1-51 [bound with année 1-5 of “Le chat noir”]

The above example shows a normal serial/multipart bound-with situation. These procedures may not be ideal for complex serial/multipart bound-withs and may be adjusted on a case by case basis.

For one or more copies of a serial bound or housed with a copy of the same serial see: Serials Cataloging Holdings.

2. Marking call numbers

Call numbers are marked on volumes only. Individual bound-with items are not marked separately. 

Example:  Two titles bound in 1 volume.
Volume is marked: Beinecke Library.1999.340 

Example: Four titles bound in 2 volumes.
Vol. 1 is marked: Beinecke Library.1999.+45.1 
Vol. 2 is marked: Beinecke Library.1999.+45.2 

Note: These procedures may also be used for linking items that are housed together. In these cases, all physical pieces are marked.

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Local Notes

1. Notes for all titles regardless of the number of titles in a volume.

The bibliographic record for each title gets a local note giving 1) the position of the title relative to the total number of titles in the volume and 2) the binder's title if present.   The binder's title does not get traced. Prior to 2003 the practice was to make a note that included the author, title, and imprint if there were 3 or fewer titles.

Exception: In some cases, such as with serials, a more detailed note may be appropriate.

Examples:

590     ‡a BEIN 1988 6: No. 1 of 8 titles bound together with binder's title: Babbage pamphlets.
590     ‡a BEIN 1991 57 2: No. 5 of 5 railroad pamphlets bound together.
590     ‡a BEIN Zc70 +Un28c Copy 1: 1882, 1886-1887: With respective years of: United States. Army. Division of the Pacific. Special orders of the Mil. Division of the Pacific and Department of California for ... San Francisco.
590     ‡a BEIN Za ZL74 6-7 copy 7: Vol. 8, no. 2 bound with: Little review (Chicago, Ill), v. 6-7, copy 7.

2. Recording provenance information

Local notes (and associated tracings) that pertain to the entire volume are added to the bibliographic records for each title. Prior to 1998, the policy was to add these to the bibliographic record for the first title only.

Example:

590     ‡a BEIN 1983 34: Bookplate: Sir Andrew Noble, bart. No. 1 of 4 titles bound together.
[bookplate on front pastedown; noted in bibliographic records for all four titles]

Local notes (and associated tracings) that pertain to only a single title rather than the entire volume are added to the bibliographic record for that title only.

Example:

590     ‡a BEIN 1997 33: Autograph: James Wiley. No. 2 of 4 titles bound together. 
[autograph appears only on this title; not noted in bibliographic records for other three titles]

3. Recording binding information

Local notes (and associated tracings) are added to the bibliographic records for each title in the volume. Prior to 1998, the policy was to add these to the bibliographic record for the first title only.

Examples:

590     ‡a BEIN 1990 9: In case with binder's stamp: James MacDonald Co. No. 1 of 4 titles bound together.
[binder's stamp noted in bibliographic records for all four titles]
590     ‡a BEIN 1999 67 8: Printed waste used in binding. No. 1 of 7 titles bound together. 
[printed waste noted in bibliographic records for all seven titles]

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