Bound-With Volumes
 (Approved for use 10 January 2000, revised 31 October 2003)

These procedures apply to separately published works bound together in one or more volumes by the owner.  The collected items sometimes share the same subject, genre, or imprint. These volumes are variously called pamphlet volumes, composite volumes, made-up collections, nonce volumes, or Sammelbands (in German, Sammelbände).

In general Beinecke Library will follow the University Library instructions for handling bound-withs, applying the optional practice noted there. This is currently available online in the Yale University Library Cataloging Documentation. Following are our guidelines:

Exception: 
Do not follow these guidelines if an 866 field is required, as in the case for serials or multi-volume monographs.  In that case follow the rules for mutipart or serial bound withs below.

Call Numbers
1. Recording call numbers in copy holdings
2. Marking call numbers

Local Notes
1. Notes for all volumes regardless of the number of items
2. Recording provenance information
3. Recording binding information

Call Numbers

1.1. Create one MFHD with the call number that is linked to all the bibliographic records for that bound-with.

Example: Two items bound in 1 volume.
Item 1:
852 8 0 ‡b beingen ‡h 1999 ‡i 340 ‡z Bound with 1 other title. To view other titles search by call number: 1999 340.
Item 2: Is linked to the above holdings record.

For items bound together in multiple volumes, give each item the same call number followed by a volume number.

Example:  Four items bound in 2 volumes; first two items bound in v. 1; second two items bound in v. 2.
Item 1:
852 8 0 ‡b beingen ‡h 1999 ‡i +45 1 ‡z Bound with 1 other title. To view other titles search by call number: 1999 +45 1.
Item 2: Is linked to the above holdings record.
Item 3:
852 8 0 ‡b beingen ‡h 1999 ‡i +45 2 ‡z Bound with 1 other title. To view other titles search by call number: 1999 +45 2.
Item 4: Is linked to the above holdings record.

Occasionally, items are bound together in a volume that has the same call number as another volume, so that the two volumes are only distinguished by copy numbers. In such cases, the holdings record for the bound-with volume must have a copy number included in the MFHD.

Example:  Item 1 has 2 copies.  Item 2 is bound with copy 2 of item 1.
Item 1:
852 8 0 ‡b beingen ‡h 2003 ‡i 2081 copy 1
Item 1 (copy 2): 
852 8 0 ‡b beingen‡t 2 ‡h 2003 ‡i 2081 copy 2 ‡z Bound with 1 other title. To view other titles search by call number: 2003 2081 copy 2.
Item 2: Is linked to the holdings record for copy 2.

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1.2. If a part of issue of a multipart or serial has been bound with other titles, follow this procedure.

In Voyager an item record can only be linked to one MFHD. When several bibliographic records share one item record and at least one of them has a MFHD with holdings in the 866-868 fields (e.g., a serial with a title change, anything bound with one or more serial issues, an analyzed serial), these bibliographic records cannot share one MFHD. There is a more complicated work-around in order to link the item record to the bibliographic records. This is done in the 856 field in the MFHD, with a ‡u and a ‡z. For more information, see Bound-With Procedures for Serials and Multiparts in the YUL Cataloging Manual.

On the host record (the record where the item record resides), enter a bound with note in MFHD 852 ‡z. Since the procedure does not generally make use of a shared MFHD, the host/guest designation is somewhat arbitrary. The host will generally be the first title in the physical volume, but under some circumstances it might be more useful to designate another title as the host.

On each guest record, add to the MFHD as the last variable field:
856 4 2 ‡u http://orbis.library.yale.edu/cgi-bin/Pwebrecon.cgi?BBID=<Orbis bib id number of the host record > ‡z Click here for circulation status or to request <vol. no. of the guest record> [bound with <vol. no. of the host record> of: "<Title of host record>"]

The ‡u links the MFHD to the bibliographic record for the host.

The ‡z note may need to be adjusted depending on the nature of the resources bound together in the physical item.

To facilitate copying and pasting, the ‡u path is reproduced below:

‡u http://orbis.library.yale.edu/cgi-bin/Pwebrecon.cgi?BBID=

Adjustments to note after ‡z:

Example:  Item 1 is a serial in 3 volumes.  Item 2 is a serial which is bound with v. 1-4 of item 1.

Item 1:
852 8 1 ‡b beingen ‡h 2007‡i Folio S15
866 4 1 ‡8 0 ‡a année 1:no.1(1882:janv.14),
866 4 1 ‡8 0 ‡a année 8:no.414(1889:déc.21)-année 11:no.569(1892:déc.10)
Item 2:
852 8 0 ‡b beingen ‡h 2007‡i Folio S15 1-4
866 4 2 ‡8 0 ‡a année 1:no.1(1886:avr.)-année 2:no.38(1887:sept.25)
856 4 2 ‡u http://orbis.library.yale.edu/cgi-bin/Pwebrecon.cgi?BBID=2464739 ‡z Click here for circulation status or to request no. 1-38, 40-51 [bound with année 1-5 of "Le chat noir"]

For more information see Catalog and Metadata Services documentation on Bound With Procedures for Serials and Multiparts.

2. Marking call numbers

Call numbers are marked on volumes only. Individual bound-with items are not marked. 

Example:  Two items bound in 1 volume.
Volume is marked: Beinecke Library.1999.340 

Example: Four items bound in 2 volumes.
Vol. 1 is marked: Beinecke Library.1999.+45.1 
Vol. 2 is marked: Beinecke Library.1999.+45.2 

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Local Notes

1. Notes for all items regardless of the number of items in a volume.

The record for each item gets a local note giving 1) the position of the item relative to the total number of items in the volume and 2) the binder's title if present.   The binder's title does not get traced. Note: Prior to 2003 the practice was to make a linking note if there were 3 or fewer titles that included the author, title, and imprint.

Exception: In some cases, such as with serials a more detailed record may be appropriate.  Do this even if there are three or fewer titles.
Examples:
590     ‚a BEIN 1988 6: No. 1 of 8 works bound together with binder's title: Babbage pamphlets.
590     ‚a BEIN 1991 57 2: No. 5 of 5 railroad pamphlets bound together.
590     ‡a BEIN Zc70 +Un28c Copy 1: 1882, 1886-1887: With respective years of: United States. Army. Division of the Pacific. Special orders of the Mil. Division of the Pacific and Department of California for ... San Francisco.
590     ‡a BEIN Za ZL74 6-7 copy 7: Vol. 8, no. 2 bound with: Little review (Chicago, Ill), v. 6-7, copy 7.

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3. Recording provenance information

Local notes (and associated tracings) that pertain to the entire volume are added to the records for each item. Prior to 1998, the policy was to add these to the record for the first item only.
Example:
590     ‡a BEIN 1983 34: Bookplate: Sir Andrew Noble, bart. No. 1 of 4 works bound together.
[bookplate on front pastedown; noted in records for all four items]


Local notes (and associated tracings) that pertain to only a single item rather than the entire volume are added to the record for that item only.
Example:
590     ‡a BEIN 1997 33: Autograph: James Wiley. No. 2 of 4 works bound together. 
[autograph appears only on this item; not noted in records for other three items]

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4. Recording binding information

Local notes (and associated tracings) are added to the records for each item in the volume. Prior to 1998, the policy was to add these to the record for the first item only.
Examples:
590     ‡a BEIN 1990 9: In case with binder's stamp: James MacDonald Co. No. 1 of 4 works bound together.
[binder's stamp noted in records for all four items]
590     ‡a BEIN 1999 67 8: Printed waste used in binding. No. 1 of 7 works bound together. 
[printed waste noted in records for all seven items]

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Beinecke Rare Book and Manuscript Library, Yale University
Contact: Stephen Young <stephen.young@yale.edu>
Last revised: 6 November2003
URL: http://www.library.yale.edu/BeinCatM/bd_with.htm