Reporting Holdings to ISTC, Wing, and ESTC
(Approved for use 9 Feb. 1998, updated 7 Dec. 2007)
Holdings added to the Beinecke Collections that fall within the scopes of ISTC (Incunabula Short Title Catalogue), Wing (Short-title catalogue of books printed in England, Scotland, Ireland, Wales, and British America and of English books printed in other countries 1641-1700), and ESTC (English Short Title Catalogue, English language publications and all language publications printed on British territory through 1800) are reported to the agencies maintaining and updating the databases for these catalogs.
For items within the scope of ISTC, the bibliographic record numbers of newly cataloged incunabula are sent to the Curator of Early Books and Manuscripts, who in turn reports new holdings to ISTC.
For items within the scope of Wing, catalogers make a printout of the bibliographic record. In the upper left-hand corner of each printout, the Beinecke code is written, followed by the call number of the item. If Sterling copies are being reconned with the Beinecke item, also include the Yale code (CtY) and the call number. The printout is placed in the wire basket marked Wing Printouts. The Rare Book Team Leader is responsible for collecting printouts and mailing them to Wing.
For items within the scope of ESTC, catalogers search ESTC and report holdings for items that match ESTC records that are considered 'edited' or '18th century' according to ESTC guidelines. More detailed instuctions are given in ESTC reporting. For items that match ESTC records that are considered 'partial' or 'unedited', or for items that have no match at all, catalogers should make a printout of the bibliographic record and place it, along with the item on either on the ESTC shelf in Chris's cabinet in SML, or on the shelf marked 'ESTC items to be photographed' near workstation 3 in Beinecke.