(Approved for use 25 June 2003)
Acquisitions | Catloging
Many serial titles in Beinecke have incomplete holdings. Gaps are filled through purchase or gifts. Sometimes additional copies are added because of condition or provenance.
After physical processing the issue(s) are placed on the "NON-CURRENT/TO BE DONE" shelf near the Cataloging Assistant's workstation in the West Wing. The Cataloging Assistant, following the detailed instructions below, takes the issue(s), adds the issue(s) to the Voyager MFHD and marks the call number on the issue(s) and on the folder(s), if necessary.
Add the issue to the appropriate holdings record. Holdings for Beinecke are recorded using the 852, 866, 867 and 868 fields. See Serial Volume Holdings Standards for more information.
852 8 1 ‡b beinycal ‡h Za ‡i Zp75 ‡2 local 866 4 1 ‡8 0 ‡a v.8(1916)-12:no.1(1918:Apr.), 866 4 1 ‡8 0 ‡a v.12:no.3(1918:June), 866 4 1 ‡8 0 ‡a v.12:no.6(1918:Sept.)-v.13:no.3(1918:Dec.), 868 4 1 ‡8 0 ‡a v.1/10(1912/1917):index
Very often the issue to be added has provenance. This information has to be added to the bibliographic record as a note and a tracing. Follow guidelines in Provenance Notes and Tracings. See also List of Manuscript Collections, Libraries, etc. for instructions relating to specific collections/people.
Most paperbound, soft cover serial titles are placed individually in folders and the folders in a box. The call numbers are marked on the issues and at the top, right hand side of the folders. Do not write Beinecke Library before the call number and do not write the title on the left side:
The folders are put in boxes which have call number labels.
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