(Approved for use 23 August 2010)
GENERAL INFORMATIONStatistics are recorded both on the "J" drive in Excel and online. For more information, see the CMS statistics definitions (as found on the SML Catalog and Metatdata Services page, no. 3 under Forms and Statistics) and the Hebraica Team's instructions.
Original Cat All original cataloging, var. ed. cataloging, & upgraded non-standard copy. The latter includes those with non-standard encoding, e.g. 2, 3, 5, and 7; and records created by non-AACR libraries, e.g., Deutsche Bibliotek.
Count each MFHD of a title added to the same bibliographic record. Also count as Recat/Reclass as appropriate. Added volumes to a previously-established MFHD are not considered or counted as added copies. They are tracked simply as added pieces.
LC Copy Cat
Any record based on an LC record at E/L _ [blank], 4 [core level] or 8.
Recat: Any significant change to a bibliographic record affecting access or identification; any significant intellectual revision affecting the reevaluation of the entire record. Generally, this takes more than 5 minutes.
Reclass: Any change in a call number.
Recat and reclass are counted together in our statistics on the "J" drive.
TransfersAny title transferred from another Yale library to Beinecke or Beinecke LSF. Count also under Recat/Reclass as appropriate. Uncataloged transfers (e.g., material that comes from the SML backlog) count as new cataloging.
The first time a piece is cataloged (whether as part of a collection or individually) is the only time it is counted as a new piece.
Count each piece (volume, reel, sheet, issue, etc.) to be cataloged, recataloged, reclassed, transferred, withdrawn or added. Do not count accompanying material in pockets. Do not count accompanying ephemeral material whether housed with the item or in a separate container.If recataloging count each piece handled.
Serials: Count each physical piece in a serial as 1 piece, regardless of how it is housed (i.e., 1 bound volume of 52 issues of a serial counts as 1 piece; 52 loose issues of a serial housed in 1 Hollinger box counts as 52 pieces). A bound volume that contains a title change will have 2 titles counted but only 1 piece. Count a piece in statistics only once. If a serial is analyzed, count the piece either for the monograph record or for the serial record but not under both.
Collection level records: Count as "pieces" those items which would have been (or are) cataloged individually (e.g., pamphlets, issues of serials). Do not count ephemeral pieces (e.g., envelopes, advertisements) that would not have been cataloged individually. Each collection level record should have at least 1 "piece". For groups of ephemeral material unlikely to be cataloged at the item level, count by the container. Count a piece in statistics only once. If items within a collection level record are cataloged individually, count the piece either for the collection level record or the individual record but not under both.