(Approved for use 23 August 2010)


Statistics are recorded both on the "J" drive in Excel and online. For more information, see the CMS statistics definitions (as found on the SML Catalog and Metatdata Services page, no. 3 under Forms and Statistics) and the Hebraica Team's instructions.



The first time a piece is cataloged (whether as part of a collection or individually) is the only time it is counted as a new piece.

Count each piece (volume, reel, sheet, issue, etc.) to be cataloged, recataloged, reclassed, transferred, withdrawn or added. Do not count accompanying material in pockets. Do not count accompanying ephemeral material whether housed with the item or in a separate container.

If recataloging count each piece handled.

Serials: Count each physical piece in a serial as 1 piece, regardless of how it is housed (i.e., 1 bound volume of 52 issues of a serial counts as 1 piece; 52 loose issues of a serial housed in 1 Hollinger box counts as 52 pieces). A bound volume that contains a title change will have 2 titles counted but only 1 piece. Count a piece in statistics only once. If a serial is analyzed, count the piece either for the monograph record or for the serial record but not under both.

Collection level records: Count as "pieces" those items which would have been (or are) cataloged individually (e.g., pamphlets, issues of serials). Do not count ephemeral pieces (e.g., envelopes, advertisements) that would not have been cataloged individually. Each collection level record should have at least 1 "piece". For groups of ephemeral material unlikely to be cataloged at the item level, count by the container. Count a piece in statistics only once. If items within a collection level record are cataloged individually, count the piece either for the collection level record or the individual record but not under both.


Beinecke Rare Book and Manuscript Library, Yale University
Contact: Stephen Young <>
Last revised: 23 August 2010