According to the media proposal approved by LMC, each library may determine it's own service policies. Strictly speaking, then, the SML/CCL Media Proposal Implementation Support Team is not a CDC committee; it is sponsorred by AULs Ann Okerson, Danuta Nitecki, and Meg Bellinger. However because there are many technical issues that need to be standardized across the library system, the work of this team is of interest to many libraries and has liaisons with the two other libraries implementing the media proposal during FY2004.

Charge

Under the sponsorship of the AULs for Collection Development, Public Services, and Integrated Library Systems & Technical Services, the SML/CCL Media Proposal Implementation Support Team is charged with planning and assisting the implementation of the CDC Media Task Force proposal (approved by LMC), by performing the following activities:

• Examine current workflows and the different types of media materials and combinations that may be encountered, and propose workflow plans for handling them.
• Develop standards and methods for applying expenditure and circulation codes, labeling, treating and managing materials (cases, shells media items, etc.), and other processing details in order to maximize efficiency and meet the needs of the various departments.
• Identify public policy statements and functions (such as the circulation tables) that need to be revised, and either change them or provide guidelines on how they should be changed.
• Develop "best practices" handouts and/or Web pages with instructions and explanations for each department about new procedures, standards and policies.
• Provide local assistance when colleagues have questions during implementation.
• Study and offer solutions to problems that arise during implementation

In performing these tasks, it will be essential for the team's members to discuss the team's ideas with their department head and colleagues on a regular basis, and to bring any comments and suggestions to the rest of the team for discussion.

Plans must receive final approval from the department heads, who will also be responsible for implementing the plans; unresolved matters may be referred to the AULs for decision.

In order to facilitate system-wide implementation and exchange of ideas, representatives from the school and departmental libraries were invited to attend as non-voting liaisons.

Membership

Eric Friede (liaison for Divinity Library)
Tobin Nellhaus, chair (Research Services and Collections)
Dana Peterman (liaison for Social Science Library)
Lynette Robinson (Acquisitions -- Monograph Support Team)
Rich Richie (South and Southeat Asia Collection, representing curators)
Rick Sarcia (Cataloging)
Pat Simon (Acquisitions -- Preparations Team)
Lisa Thomas (Access Services)
David Walls (Preservation)

Draft Workflow Proposals

SSLIS Multimedia Workflow

Other Useful Links:

Yale University Library | Research Workstation
Library Management Council | M&PSA Staff Resources
Other Library Committees | LibLicense