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Special Collections Subcommittee Minutes In attendance: Toby Appel, Bridget Burke, Ken Crilly, Christine de Vallet, Elisabeth Fairman, George Miles, Martha Smalley, Richard Warren, Chris Weideman, Richard Williams. draft to ask potential donors, researchers, and others for financial support for special collections We met on March 4 and discussed the following:
1. Photographs: copyright and fair use, and digitization.There are a number of questions that the members of the subcommittee want to discuss and try to answer concerning photographs. It was agreed that each member will send Chris Weideman the questions of greatest importance to them. She will summarize and circulate to the subcommittee as a whole and the questions will begin to be addressed at the next meeting. There may be a need in the future to ask a representative of the general counsel's office to meet with the subcommittee and to answer the more perplexing questions. 2. Fund raising.Carolyn Claflin joined the subcommittee and discussed the possibility of establishing a library-wide Special Collections Preservation endowment fund. After an exploration of the various pros and cons of trying to do so, the subcommittee asked Carolyn to discuss the idea with Scott. She will report back after her conversation with him.
Topics for next meeting on April 22, 1997, 9am, Arts of the Book
1. Review of final draft of document for use in encouraging donations to support Special Collections work.
Below is the draft of what we might use to ask potential donors, researchers, and others for financial support for special collections. We will discuss how we might use it, individually or as a group, at our next meeting. Obviously we would have to get permission from the librarian's office before we could tell people to send donations through them (as we do at the end of the piece.) Keep sending any questions you have re: photographs and copyright.
Special CollectionsYale University Library
Special Collections in the Yale University Library provide students, scholars, and the general public a unique opportunity to study rare or one-of-a kind historical artifacts. Diaries, minute books, coins, maps, photographs, prints, rare books, sound recordings, and other kinds of artifacts are carefully collected and assembled. They are arranged and described to professional standards to promote and enable wide research use, and are preserved in environmentally-controlled, secure, closed storage areas. Preserving Special Collections materials requires significant investments in human resources, technology, and supplies. Experienced, highly-trained professional staff members spend many hours arranging and describing materials so that they may be easily located and made available for study and research. State-of-the-art technology provides temperature and humidity controls and appropriate levels of security in storage areas to ensure long-term preservation. Staff expertise, and technology which reformats information onto different mediums, save wear and tear of fragile original artifacts and can preserve information that would otherwise be lost. Modern housing, such as acid-free boxes and folders, helps prevent peeling, tearing, cracking and other deterioration of items. Without such investments, the historical insight Special Collections materials provide and the significant contributions they make to understanding our past and present would be lost.
Recognizing the value of Special Collections materials and the expenses associated with their preservation, donors of materials, researchers, and other interested individuals make financial donations to support the work of Yale University Library Special Collections units. The donations vary in size, and are sometimes made in the name of a family member whose materials are being preserved and cared for. No matter what the size of the donations, they are of great value in promoting the work of the various Special Collections units. If you are interested in, or have benefitted from, having materials preserved and made available for research by these units, please consider making a donation to support their work.
Art & Architecture Library Arts of the Book Babylonian Collection Beinecke Library British Art Center Divinity Library Drama Library Historical Medical Library Historical Sound Recordings Lewis Walpole Library Manuscripts and Archives Map Collection
Donations can be made to the Yale University Library Please designate the unit whose preservation work you wish to support.
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