GENERAL INFORMATION:

• SUBMITTING COURSE LISTS
  • Course reserve requests may be submitted online:
    • Reserve Request Form (Regular)
    • Priority Request Form (Bass Library books only )
  • If preferred, paper course reserve request forms may be picked up in the Bass Library Reserves Office during normal business hours: Monday-Friday, 8:30 a.m. - 4:45 p.m. Completed forms may also be submitted during these times.
  • Please be sure to indicate Department, Course Number, Reserve Type (24 hour or 3 day), and estimated size of the class when submitting a course reserve request.
  • If you have any questions or problems completing the course reserve request forms, please visit the Bass Library office for assistance or e-mail Bass Library@yale.edu.
• COMPILING LISTS: Please be highly selective in placing titles on reserve.
  • Please take this opportunity to review the titles you place on reserve for each of your classes. The data from our reserve circulation system shows that many titles are underused for reserve reading.
• CHOOSING RESERVE LOAN PERIODS: 24-Hour or 3-Day.
  • We suggest that 24-hour reserve be assigned to mandatory readings and 3-day reserve to secondary titles used to prepare papers or presentations. Information regarding 24-hour and 3-day reserves is available on-line.
• WHEN ASSIGNED: First 8 weeks or second 8 weeks?
  • It is important to make the distinction between what is needed during the first 8 weeks of the term and what can wait. Your cooperation in providing this information allows staff to prioritize their work. Later processing of some titles also makes them more readily available to the rest of the community in the early part of the term. Lists or forms requesting that books be placed on reserve that do not indicate the time period may be returned to you, delaying processing.
• PRIORITY REQUESTS: 5 Bass Library titles processed within 3 working days.
  • We will do our best to have the titles for the first 8 weeks ready when classes start, but cannot guarantee it if your list is late. Please use the Priority Request Form or obtain a Priority Request form at Bass Library for the five titles you need most urgently in the first month. Priority processing can only be provided for titles already in Bass Library.
• INFORMATION: Please call Bass Library's Administrative Assistant at 432-1870.
  • Whenever you have questions, please call the Bass Library Office. We're more than happy to assist you.

APPLICABLE RESERVE MATERIALS:

• NEW BOOKS: If the library does not own a book that you wish to place on reserve, please use the Course Reserves Purchase Request Form.
• PHOTOCOPIED ARTICLES: Processing time will be greatly reduced if one copy of an article is provided. The library will make one copy of articles for which complete citations are given: author, title, journal title, volume number, date and pagination. Please do not use an acronym in lieu of a journal title.
• PERSONAL COPIES: Providing personal copies before classes start will allow sufficient time for processing. When the personal material does not accompany the list please indicate "to be supplied" on the form.
• SOFTWARE: Multimedia Self-service machines are available in the Bass Library. Software may be placed on reserve; arrangements should be made in advance of assignment dates.
• VIDEO/AUDIO TAPES: Tapes used in conjunction with course work may be placed on reserve. Please make arrangements in advance of assignment dates and confirm that the available players are compatible with the tapes.

COPYRIGHT INFORMATION:

YALE UNIVERSITY LIBRARY STATEMENT ON RESERVE COPIES

Librarians and library staff may not make multiple copies for reserve reading unless the permission of the copyright holder has been obtained, nor may they accept multiple copies from a faculty member. Section 107-108 guidelines, excerpted below, apply only to the making of single copies. Should multiple copies be made or accepted, the library must have written verification that the copyright holder has given permission. It is the responsibility of the requesting faculty member to gain permission from the copyright holder for making/use of multiple copies. Each copy must bear "notice of copyright." Copies may not be re-used for another term without permission, unless a "blanket permission" (covering all contingencies) was granted originally. Libraries may accept one copy from a faculty member, the copy will remain the property of the faculty member and will be so marked. The faculty member's copy will be returned at the end of the semester.

The background for this policy appears in Subsection 108g of the Copyright Law, which says:

The rights of reproduction and distribution...extend to the isolated and unrelated reproduction or distribution of a single copy...of the same material on separate occasions, but do not extend to cases where the library or archive:

1. is aware of has substantial reason to believe that it is engaging in the related or concerted reproduction of multiple copies the same material, whether made on occasion or over a period of time and whether intended for aggregate use by one or more individual members of a group; or
2. engages in the systematic reproduction or distribution of single or multiple copies...of material.

This policy applies to both in-print and out-of-print materials, as well as unpublished items.

WHAT THIS MEANS FOR RESERVES:

• Bass Library will accept a personal copy of material if it is:
  • only one copy of a journal article;
  • only one copy of a "course packet" for Closed Reserve.
• Bass Library does not accept photocopied excerpts of published books owned in any of the Yale libraries -- the book will be placed on reserve instead.
• Bass Library cannot accept photocopies of entire books unless they are in the public domain or the faculty member has obtained permission to copy; this applies to out-of-print materials as well as in-print material.
• Bass Library will return photocopies or "course packets" submitted for Closed Reserve when they do not comply with restrictions outlined in the Statement.