Yale University, Beinecke Rare Book & Manuscript Library Untitled, Mellon 638
Ask a Question  /  Ordering Copies, Photographs, Scans  /  Permissions and Copyright

ORDERING COPIES, PHOTOGRAPHS, & SCANS

General Reproduction Policies
Information about Closed & Unprocessed Collections

Permissions and Copyright
Ordering
Pricing Information
Digital Images
Microfilm
Audio/Visual Reproductions
Access to Electronic Files

BEINECKE LIBRARY REPRODUCTION POLICIES

To assist scholars in their research, the Library offers a wide range of photo duplication services for materials in its collections, including digital scans in high resolution TIFFs, medium resolution JPEGs, or color PDFs. We also offer microfilm and reproductions of audio-visual materials (See prices below for a listing of all services).

All reproduction requests are subject to review by the Beinecke Access Services staff. The library reserves the right to reject a reproduction request if the material is determined to be too fragile for reproduction.

Readers must identify and select all material for duplication. Orders placed in person must be flagged according to Library procedures; please inquire at the Service Desk for instructions. Please be aware that the Library can fill large or complex orders on a case-by-case basis only. A $25.00 per hour fee will be added to any request that requires special handling or to any order that requires the staff to spend more than thirty minutes conducting bibliographic research or more than sixty minutes preparing the material for duplication. A separate fee may be applied to commercial orders.

All reproductions (regardless of format or subject matter) are intended for readers' individual scholarly use. Copies of Beinecke library material should not be deposited in other library collections or institutions. In some cases, the Library may require the return of the copies when the need for their use has ended.

CLOSED & UNPROCESSED COLLECTIONS

All archival collections at the Beinecke are closed during processing.  Please see our Currently Closed Collections and Collections to be Closed lists to plan your visit or reproduction requests.  These lists are subject to change and will be updated regularly.

*Beinecke Library may be unable to accommodate reproduction requests prior to and during the closing of a collection. 

*Unprocessed collections may not be available for microfilming
.

PERMISSIONS & COPYRIGHT

The Library's sale of a reproduction does not imply an authorization to publish it. It is the reader's responsibility to obtain permission to publish texts and facsimiles from the owners of the copyright. See Library's Permissions and Copyright page for more detailed information.

ORDERING

To place a remote request for reproductions of any kind, email: beinecke.images@yale.edu. Please include as much bibliographic information as possible, including title, author, and call number.

Advance payment by check, Visa, or MasterCard is required for all orders. Depending on the reproduction format, different rates may apply for members of the Yale community (students, faculty, staff, and Beinecke Fellows) and visiting scholars. Refer to the pricing chart for details. Please make checks payable to Yale University and include the order number on the check and on all correspondence concerning this request; credit card numbers may be faxed or emailed to the Library. If additional payment is required, a bill will be sent with the shipment. Overseas customers paying by check must send payment in U.S. dollars drawn on a U. S. bank.

Turn-around time is dependent upon the complexity of the order and the format of the reproduction. Normal turn-around time is two to six weeks, although some formats can be produced in a shorter period of time. It is extremely important that readers discuss the time-line for reproduction orders with our staff if a deadline is involved.

The Library does not offer rush services but always handles requests in the order in which they are received.

Large microfilm orders or material requiring conservation treatment may result in a turn-around of several months. 

Prices below do not include shipping and handling fees.  Standard shipping for items weighing less than one pound is $5 for domestic orders and $15 for international orders.  Alternate shipping arrangements will require special pricing.


PRICING INFORMATION

Yale: (Yale students, faculty, staff, Beinecke fellows)
Visitor: (Other patrons not affiliated with Yale University )

DIGITAL IMAGES

PRODUCT

Yale

Visitor

NEW 400 DPI SCAN (What is this?)
TIFF file format, 24-bit color

$10 per scan

$15 per scan

EXISTING tiff file in the Digital Library

$5 per file

$7 per file

RAPID IMAGING PROJECT (RIP)  Medium resolution JPG images (What is this?)

$1 per file
$2 per file
Bookeye Scan NEW printable, color PDF image
$.40 per file
$.40 per file

  Download existing JPGS AT NO CHARGE FROM OUR WEBSITE. (Learn more)
Online delivery of high resolution TIFF files per prior arrangement; prices AS ABOVE apply.

Please note that some materials may be too fragile or too large to be scanned. For orders involving more than five images, additional charges may apply.

All Digital Images are delivered electronically. Delivery on CD/DVD available for TIFF images only for $5 per disc.


DIGITAL PRINTS FROM SCANS *

  Product

Yale

Visitor

8 X 10

$10 per print

$15 per print

11 X 14

$15 per print

$20 per print

*If the image does not appear in the Digital Images Online database, the patron will be charged the cost of scanning the material in ADDITION to the cost of the print.


MICROFILM
Pricing for both Yale and Visitor

Both Reel and Frame charges apply
(Please note that unprocessed collections may not be available for microfilming)

Reel Charge

 

Yale

Visitor

Copy of Already Existing Positive Microfilm

$30 per positive reel

$40 per positive reel

Newly created Positive Microfilm*

*SEE BELOW FOR ADDITIONAL CHARGES

$30 per positive reel

$40 per positive reel

Frame Charge for Newly Created Positive Microfilm

Between 1-80 frames

$25

Between 81-250 frames

$80

Between 251- 450 frames

$150

Between 451 - 600 frames

$225

601 frames or above

Customized pricing will apply

The prices above apply only to camera-ready material. A preparation fee will be applied for oversize or fragile material requiring special handling.

Microfilm reproductions are dependant upon the condition of the original material. The Library can also provide paper copies made from pre-existing microfilm (or, copyflo).  A self-service microfilm reader/printer is available for patron use in the Library's Reference Room, where readers may also create PDF files to save on a flash drive.




COPYFLO
(enlarged paper copy from negative microfilm)
Pricing for both Yale and Visitor

Orders up to 80 frames, total cost

$30

Orders over 80 frames, cost per frame

$.30

*Minimum Charge includes 80 frames

 

PRINTS FROM MICROFILM READER
Pricing for both Yale and Visitor

Self-service

$.20

*A self-service microfilm reader printer is available in the Library's Reference Room for patron use. Readers may create PDF files to save on a flash drive.

 

AUDIO & VIDEO FILES
Pricing for both Yale and Visitor

CD (reformatted from audio recording)

$15

DVD (reformatted from visual formats)

$15

The reproduction or reformatting of AV materials is dependent on the condition of the original and may take considerably longer than other formats.


 

ACCESS TO ELECTRONIC FILES IN MANUSCRIPT COLLECTIONS

Permission to examine: Permission to examine electronic files (often referred to as "born digital" files) in manuscript collections will be granted to qualified scholars upon application. Permission is granted subject to whatever restrictions were placed on the files by donors or depositors.

Security of files: The Library will provide access to copies of electronic files in manuscript collections in accordance with federal copyright legislation set forth in Title 17, Chapter 1. Reference copies of files are available on CDs and may be viewed with emulation software (Quick View Plus) at public workstations or on laptops in the Reading Room.

Copyright: Permission to examine electronic files or printed copies of files is not an authorization to publish. If the text or image in question is under copyright, permission to publish should be sought from the owners of rights, typically the creator or the heirs to his or her estate. It is not necessary to seek the Library’s permission to publish texts of images (unless the Library is identified as the copyright holder.) The Beinecke Library should, however, be cited as the source.

Reproduction & Distribution: In accordance with copyright legislation, Title 17, Chapter 1, electronic files may not be copied or distributed in electronic form outside the Library. To assist scholars in their research, the Library will consider requests for printed copies.


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Last updated October, 2008