ORDERING COPIES, PHOTOGRAPHS, & SCANS

General Reproduction Policies
Information about Closed & Unprocessed Collections
Permissions and Copyright
Ordering
Pricing Information
Digital Images
Microfilm
Audio/Visual Reproductions
Access to Electronic Files

BEINECKE LIBRARY REPRODUCTION POLICIES

To assist scholars in their research, the Library offers a wide range of photo duplication services for materials in its collections, including digital scans in high resolution TIFFs, medium resolution JPEGs, or color PDFs. We also offer microfilm and reproductions of audio-visual materials (See prices below for a listing of all services).

Readers must identify and select all material for duplication. Orders placed in person must be flagged according to Library procedures; please inquire at the Service Desk for instructions. Please be aware that the Library can fill large or complex orders on a case-by-case basis only. A $25.00 per hour fee will be added to any request that requires special handling or to any order that requires the staff to spend more than thirty minutes conducting bibliographic research or more than sixty minutes preparing the material for duplication. A separate fee may be applied to commercial orders.

All reproductions (regardless of format or subject matter) are intended for readers' individual scholarly use. Copies of Beinecke library material should not be deposited in other library collections or institutions. In some cases, the Library may require the return of the copies when the need for their use has ended.

CLOSED & UNPROCESSED COLLECTIONS

All archival collections at the Beinecke are closed during processing.  Please see our Currently Closed Collections and Collections to be Closed lists to plan your visit or reproduction requests.  These lists are subject to change and will be updated regularly.

*Beinecke Library may be unable to accommodate reproduction requests prior to and during the closing of a collection. 

*Unprocessed collections may not be available for microfilming.

The Library's sale of a reproduction does not imply an authorization to publish it. It is the reader's responsibility to obtain permission to publish texts and facsimiles from the owners of the copyright. See Library's Permissions and Copyright page for more detailed information.

ORDERING

To place a remote request for reproductions of any kind, email: beinecke.images@yale.edu. Please include as much bibliographic information as possible, including title, author, and call number.

Advance payment by check, Visa, or MasterCard is required for all orders. Depending on the reproduction format, different rates may apply for members of the Yale community (students, faculty, staff, and Beinecke Fellows) and visiting scholars. Refer to the pricing chart for details. Please make checks payable to Yale University and include the order number on the check and on all correspondence concerning this request; credit card numbers may be faxed or emailed to the Library. If additional payment is required, a bill will be sent with the shipment. Overseas customers paying by check must send payment in U.S. dollars drawn on a U. S. bank.

Turn-around time is dependent upon the complexity of the order and the format of the reproduction. Normal turn-around time is two to six weeks, although some formats can be produced in a shorter period of time. It is extremely important that readers discuss the time-line for reproduction orders with our staff if a deadline is involved.

The Library does not offer rush services but always handles requests in the order in which they are received.

Large microfilm orders or material requiring conservation treatment may result in a turn-around of several months. 

Prices below do not include shipping and handling fees.  Standard shipping for items weighing less than one pound is $5 for domestic orders and $15 for international orders.  Alternate shipping arrangements will require special pricing.

Yale: (Yale students, faculty, staff, Beinecke fellows)
Visitor: (Other patrons not affiliated with Yale University )

ACCESS TO ELECTRONIC FILES IN MANUSCRIPT COLLECTIONS

Permission to examine: Permission to examine electronic files (often referred to as "born digital" files) in manuscript collections will be granted to qualified scholars upon application. Permission is granted subject to whatever restrictions were placed on the files by donors or depositors.

Security of files: The Library will provide access to copies of electronic files in manuscript collections in accordance with federal copyright legislation set forth in Title 17, Chapter 1. Reference copies of files are available on CDs and may be viewed with emulation software (Quick View Plus) at public workstations or on laptops in the Reading Room.

Copyright: Permission to examine electronic files or printed copies of files is not an authorization to publish. If the text or image in question is under copyright, permission to publish should be sought from the owners of rights, typically the creator or the heirs to his or her estate. It is not necessary to seek the Library’s permission to publish texts of images (unless the Library is identified as the copyright holder.) The Beinecke Library should, however, be cited as the source.

Reproduction & Distribution: In accordance with copyright legislation, Title 17, Chapter 1, electronic files may not be copied or distributed in electronic form outside the Library. To assist scholars in their research, the Library will consider requests for printed copies.