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Enhancement Instructions and Examples
    NOTE: THE FOLLOWING CODING MUST BE DONE WITH ALL FILES - 
    EVEN VERY SHORT FINDING AIDS.  THE PRESENCE OF ids AT EVERY <c01>
    LEVEL      (INCLUDING OVERSIZE, RESTRICTED FRAGILE AND APPENDICES
     *EVEN IF THEY ARE NOT POINTED TO FROM THE FRONT MATTER*)  IS
    CRUCIAL FOR FILES TO BE DISPLAYED CORRECTLY

    1. Add Series IDs

    The first step is to add IDs to the appropriate Series headers at the <c01> level (as indicated in red). 
    Search for the text <c01> to find each series header (but note that this will not find headers for
    appendices).

    Note that the <unitid> and <unittitle> tags are already present. The only text to add is the ID statement,
    adhering to the standard target/ID names (see list of these below):

      <c01><did><unitid id="SI">Series I.</unitid> <unittitle>Writings</unittitle> </did> 

Or, for those without a series number, add an id AND the attribute type="head": 

      <c01><did><unittitle type="head" id="OS">Oversize</unittitle> </did>

For appendices, add the id to the existing <head> tag:

      <add> <head id="APP1">Appendix 1</head>

2. Add Links from series descriptions in the DESCRIPTION OF THE PAPERS to the box-and-folder list

The second step is to add tags around the names of series in the Description of the Papers (as indicated in red). Note that there are two, nested tags that are being added here: <emph> and <ref>. It is the <ref> tag that carries the target/ID name for the ID you added in step 1.

    <p>Of note among the materials in <emph><ref target="SI">Series I, <title>Writings</title></ref></emph>,  are items in the Books subseries: extensive drafts of <title>Churchill's England</title>, <title>How to Plan and Conduct a Bicentennial Celebration</title> and <title>Lincoln's America</title> [...]

        STANDARD TARGET/ID NAMES:

        Series I = "SI" 
        Series II = "SII" 
        Series III = "SIII" 
        Series IV = "SIV" 
        etc. 
        Oversize = "OS" 
        Restricted Fragile Papers = "RFP"
        Restricted Papers = "RP" 
        Appendix = "APP" 
        Appendix 1 = "APP1" 
        Appendix 2 = "APP2" 
        etc.

    LINKS TO EXTERNAL FILES CONTAINING RELATED INFORMATION

    There are two types of external files we link from finding aids.

    1. The majority of files referenced form within a finding aid will be other finding aids.
    The path for these files is: webtext.library.yale.edu/xml2html/[beinecke.filename.nav.xml]
    To add any new external link to this type of file, you simply insert the filename (without an extension)
    in an extref tag.     The style sheet will handle adding the rest of the data to create the full link.

    e.g.
    <processinfo><head althead="location">LOCATION OF ASSOCIATED MATERIAL</head>

    <p><extref href="steincol">Gertrude Stein and Alice B. Toklas Collection (YCAL MSS 77)</extref>
         and <extref href="leostein">Leo Stein Collection (YCAL MSS 78)</extref>.</p></processinfo>
     

    2. For any reference to a digital object representing a facsimile of an item from an archive,
    add a new line of encoding below the folder title (as seen in green, below), fill in the attributes to
    describe the item,     and point to the full URL.

          For a motion picture file, role="film"
          For an audio file, role="audio"
          For a still image file, role="image"

      You may also supply an appropriate title to describe the item.

Example:

    <c02><did><container type="box">film</container>
    <container id="f1821a">1821a</container>
    <unittitle>
    Film - Screen test for<title>Native Son</title>:
    Richard Wright as Bigger Thomas in 3
    scenes, 2 takes each, running time
    approximately 7-1/2 minutes
    </unittitle>
    <unitdate>1948</unitdate></did>

    <c03><did><container type="box"/><container type="folder"/>
    <dao role="film" href="http://media.med.yale.edu/data/beinecke/richwright.ram" title="Digital Object"></dao>
    </did>
    </c03>
    </c02>


Here is another example that provides individual descriptions:

    <c04><did><container type="box"></container>
    <container id="f63">63</container>
    <unittitle>White, Herbert H.</unittitle>
    <unitdate>1917-18</unitdate></did>

    <c05><did><container/><container/>
    <note><p> Preservation photocopies provided
    for fragile originals; a digital
    version is also available for:
    </p></note></did>
    </c05>

    <c05><did><container type="box"/><container type="folder"/><note><p>MB to HHW 1918 Feb 4 (1)</p></note>
    <dao role="image" href="http://inky.library.yale.edu/bond/bond.html" title="Digital Object"></dao></did></c05>
    <c05><did><container type="box"/><container type="folder"/><note><p>MB to HHW 1918 Feb 4 (2)</p></note>
    <dao role="image" href="http://inky.library.yale.edu/bond/b2.html" title="Digital Object"></dao></did></c05>
    <c05><did><container type="box"/><container type="folder"/><note><p>MB to HHW 1918 Feb 9</p></note>
    <dao role="image" href="http://inky.library.yale.edu/bond/b3.html" title="Digital Object"></dao></did>
    </c05>
     </c04>

    For any other type of file that should be linked from a finding aid, see the EAD expert user.

Comments: Nicole Bouché,
Copyright 1997. Beinecke Rare Book and Manuscript Library
All rights reserved.