 --> Cataloging --> Orbis Cataloging Manual: Mixed Materials Format --> Variable Fields, 6XX |
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6XX Fileds: General Instructions 6XX Fields: Tracing 6XXs in Records for Collections with Large Finding Aids [Matter pending NB's discussion with the curators.] At least one 65X (650 (Subject Added Entry - Topical Term) or 651 (Subject Added Entry - Geographic Name)) is required. Use additional 650s and 651s and name tracings (600, 610, and 611) as appropriate. Justify all 6XXs by describing subject matter in a 520 (Scope and content note). Long lists of 6XXs for correspondents may be generally characterized, without being individually mentioned, in the 520 field. Voyager indexes names in 6XXs as subjects and names in 7XXs as authors. Yale repositories use 6XX, rather than 7XX, for listing correspondents.Put 6XX added entries in tag order, and in order of primary concepts, or alphabetical order, within each tag. The ordering of headings may change if headings are updated during MARS processing. Local topical subject headings may not be used without consultation with the appropriate curator and Cataloging Supervisor. If used, add to ongoing list of Beinecke local topical headings. See also Appendix J for American literature local subject headings. In the past, second indicator 4 was used with 6XX local headings, but this practice has been discontinued. Use 69X fields for all local headings. When found in older records, 6XX headings with second indicator 4 should be updated to 69X headings. REPEATABLE: yes INDEXED: Keyword PUNCTUATION: Ends with a mark of punctuation or a closing
parenthesis. If final subfields are subfield |2, |3, |4, or |5 a mark
of punctuation precedes those subfields.
INDICATORS:
2nd
0 Library of Congress Subject Headings/LC authority files
EXAMPLES: 600 10 |a Clarkson, Robert H. |q (Robert Harper), |d 1826-1884. REPEATABLE: yes INDEXED: Keyword PUNCTUATION: Ends with a mark of punctuation or a closing
parenthesis. If final subfields are subfield |2, |3, |4, or |5 a mark
of punctuation precedes those subfields.
INDICATORS:
0 Library of Congress Subject Headings/LC authority files
SUBFIELDS:
|a Corporate name or jurisdiction name as entry element |NOTES: See 110 field. Arrange multiple 610s in alphabetical order. Use indicator 1 only when corporate name begins with place. For |t use the authorized uniform title, or a title that does not conflict with authorized headings and conforms to AACR2. Omit initial articles in titles.
EXAMPLES:
610 20 |a Gila River Relocation Center. 610 20 |a Llano Colony (Secular Community) REPEATABLE: yes INDEXED: Keyword PUNCTUATION: Ends with a mark of punctuation or a closing
parenthesis. If final subfields are subfield |2, |3, |4, or |5 a mark
of punctuation precedes those subfields.
INDICATORS:
2nd
0 Library of Congress Subject Headings/LC authority files
SUBFIELDS:
|a Meeting name or jurisdiction name as entry elementNOTES: See 111 field. Arrange multiple 611s in alphabetical order.
REPEATABLE: yes INDEXED: Keyword Additional Staff Indexes: Names,
Subject, Staff Subject Heading or Subject Subdivision
PUNCTUATION: Ends with a mark of punctuation or a closing
parenthesis. If final subfields are subfield |2, |3, |4, or |5 a mark
of punctuation precedes those subfields.
INDICATORS:
2nd
0 Library of Congress Subject Headings/LC authority files
Do not enter initial articles with uniform title headings.
Began using subfield v for form subdivisions October 1999.
As you come across records with the old codes, change them to |v as
appropriate. REPEATABLE: yes INDEXED: Keyword PUNCTUATION: Ends with a mark of punctuation or a closing
parenthesis. If final subfields are subfield |2, |3, |4, or |5 a mark
of punctuation precedes those subfields.
INDICATORS:
2nd
0 Library of Congress Subject Headings/LC authority files
NOTES:
EXAMPLES:
REPEATABLE: yes INDEXED: Keyword PUNCTUATION: Ends with a mark of punctuation or a closing parenthesis.
If final subfields are subfield |2, |3, |4, or |5 a mark of punctuation
precedes those subfields.
INDICATORS:
none
2nd
0 Library of Congress Subject Headings/LC authority files |a Geographic name Check Orbis and LC Authority Files.EXAMPLES: 651 b/0 |a Mexico |x History |y 1821-1861. REPEATABLE: yes INDEXED: Keyword PUNCTUATION: Subfield preceding subfield |2 ends with a mark of punctuation
or closing parenthesis
INDICATORS:
b/ Basic 2nd
7 Source of heading specified in |2 Use AAT, Genre Terms, A Thesaurus for Use in Rare Book and Special
Collections Cataloguing(rbgenr) or Thesaurus for Graphic Materials
(lctgm; access on the web at LCTGM1) .
Consult Appendix
E for the list of terms commonly used by the Manuscript Unit, and
the Rare Book Team Cataloging Manual (currently password protected)
for binding terms commonly used.
For collections, generally used only for substantive quantities of
material, though these might be used for small numbers of special photo
formats in the collection or a single occurrence of an especially rare
item or format.
Use the appropriate 006
type of material code whenever a new type of material is traced.
Arrange multiple 655s in order of primary concepts.
Do not trace extremely common genres one would reasonably expect to
find in a collection, such as correspondence or manuscripts (for publication).
If possible, subdivide geographically by state (if in the United States,
otherwise subdivide by nation) and/or chronologically. EXAMPLES: 655 b/7 |a Diaries |z United States |y 18th century. |2 aat REPEATABLE: yes INDEXED: Keyword ORBIS PUBLIC DISPLAY CONSTANT: Occupation PUNCTUATION: Subfield preceding subfield |2 ends with a mark of punctuation or closing parenthesis INDICATORS: 1stSUBFIELDS: |a OccupationSTANDARD: Use |a, |z, and |2 lcsh. Use others as appropriate. NOTES: Use when the material reveals the nature of the occupation. Contains index terms giving occupations (including avocations) reflected in the contents of the described materials.EXAMPLES: 656 b/7 |a Engineers. |2 lcsh REPEATABLE: yes INDEXED: Keyword ORBIS PUBLIC DISPLAY CONSTANT: Subjects (Library of Congress) PUNCTUATION: Subfield preceding subfield |2 ends with a mark of punctuation or closing parenthesis INDICATORS: 1stSUBFIELDS: |a FunctionSTANDARD: |a, |2 aat NOTES: This refers to administrative function, like organizational records, personnel files, budget, etc. Beinecke almost never uses this. TAG: 690, 692, 693 Special Tracings (Local Subject Headings) The 690, 692, and 693 fields are used by Beinecke Library to provide access to material through provenance, binding information, and other physical evidence. These tracings are considered local subject entries, i.e. they are not controlled by nationally accepted standards or thesauri but follow practices established by Beinecke. They are input with conventions which distinguish them from nationally authorized entries and can be isolated as subjects in Orbis by searching the Special Collections Subject index.. These tracings used to be 600, 610, and 650 fields with second indicator 4, up through 6/2001. These fields were reassigned to the 692, 693, and 690 fields with second indicator 4, respectively. Only the field number changed: the information in the field remains the same. These tracings should be made when appropriate, except for the Western Americana Collection material, which will be traced only at the suggestion of the curator. Features of a work not brought out in the 650 field may be traced in the 655 field. These headings are indexed in the OPAC as Special Collections Subjects only, and are not included in the Subjects index. Provenance Tracings Provenance tracings are usually created when there is physical evidence of former ownership, such as a bookplate, stamp, or signature. They may also be made whenever access via previous ownership is considered important. Autograph tracings are usually not made for common names that cannot be identified, such as W. Smith, J. Brown, etc. Make a local subject heading with a second indicator of 4 for each name using the following list of subdivisions: AutographTrace all non-Yale bookplates. We do not trace Sterling bookplates unless requested to do so by the curator. Use "Ownership" when you have more circumstantial evidence of ownership, and also when you have an inscription that isn't made out to someone, e.g. "Belongs to the Philadelphia Meeting House" For presentation inscriptions, don't put the dates in the tracing, put them in the 520s. Use |c for other descriptive information. If you can't find an authority record for the person on the bookplate and the bookplate has other information on it, include that in |c, such as |c of Lincoln's Inn. Use 692 for personal names. Use 693 for corporate bodies. Enter the complete, authorized form of the name (when available) in |a. Enter an abbreviated form of the name in |x Reverse tracings are not made when the inscription is to a Yale Library. Enter the name of the library as it appears on the material. Make local subject tracings for each occurrence. Examples: Subfield 2692 14 |a Purdy, James |x Presentation inscription to C. Van Vechten. Subfield 2's were added in the download from RLIN to Orbis in 1987, and were kept to enable possible manipulation of the data in future catalogs. The practice of adding subfield 2 information was continued for bindings tracings only, through 8/1998. At that time, the practice was discontinued, and permission given to delete the information in subfield 2 for special tracings (not 655's and 7xx's) as they are encountered. The previous instructions for input are preserved below for an understanding of their previous use:
|2<space>692<space>%<space>bind [for personal names] |2<space>693<space>%<space>bind [for corporate names] Three types of tracings are made for binding information: name, type/feature, date. Use 692 for personal names and 693 for corporate bodies. The second indicator is always 4. Construct the tracing as follows:|a Complete, authorized form of the name
Use the 655 for
type/feature of binding tracings. See the notes for the use of the 655
for further information. We previously used the 650, second indicator
4 for these tracings, so you'll see these - change them as you see them.
Use 690 for binding by date tracings. The second indicator is always 4. Construct type of binding tracings as follows:690 b/4 |a Binding |y <Date>.
Comments: Copyright 1997. Beinecke Rare Book and Manuscript Library All rights reserved. |
