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Bibliographic MARC Tags

- Key
- Indexing of Fixed Fields
- Order and Indexing of Variable Fields
- Sample Bibliographic Record in OPAC MARC Display
- Sample MARC Record in OPAC Long Display

The following chapter outlines current Beinecke Rare Book and Manuscript Library Manuscript Unit cataloging practice for archival and manuscript materials. We note here, as well, policy and procedural changes including the date a change was implemented and whether or not the change is to be enforced retroactively.

Note: In the tag charts b/ refers to blanks, i.e. using the space bar. For further information on any tag consult the USMARC Bibliographic Format section of Cataloger's Desktop.

Key:

Repeatable - Whether the field is repeatable or not.

Indexed - Field indexing in the OPAC.

OPAC display constant - Default term or phrase preceding a field in the OPAC.

Indicators - Standard codes input in the "I1" and "I2" columns in the variable field grid, used for indexing or other record management purposes.

Subfields - A selection of codes available for each field to identify specific data elements.

Standard - Default code or code most commonly used code by Beinecke Manuscript Unit.

Notes - Notes to catalogers


INDEXING OF FIXED FIELDS
 
Field  Indexed 
Record Status No
Record Type  Limit by Item Type 
Bibliographic Level  No 
Type of Control No 
Character Coding No
Encoding Level  No
Cataloging Format  No 
Cataloging Source   No 
Place of Publication  Limit by Place
Language Limit by Language
Modified Record   No 
Form of Item  No 
Publication Status No 
Date 1  Limit by Date
Date 2  Limit by Date
006 Limit by Item Type

ORDER AND INDEXING OF VARIABLE FIELDS = (0XX-9XX)
Note: Order is defined by local (YUL/BRBL) convention. All field are keyword searchable. Other indexes are listed below. All variable fields have a maximum length of 9999 characters.
Opac Display Constant  Non-Keyword OPAC Indexing  Non-Keyword Staff Indexing
035  System Control No.  None  No Original Orbis Bib Number
040  Cataloging Source  None  No  No
041  Language Codes  None  No No
043  Geographic Area Codes  None  No No
100  Main Entry - Personal Name  Author  Author Staff Name or Name/Title Headings
110  Main Entry - Corporate Name  Author  Author Staff Name or Name/Title Headings
111  Main Entry - Meeting Name  Author  Author Staff Name or Name/Title Headings
130  Main Entry - Uniform Title  Uniform Title Title, Uniform Title as Main Entry Staff Name, Title, or Name/Title Headings
240  Uniform Title  Uniform Title  Title, Author Sorted by Title Title
245  Title Proper  Title  Title, Author Sorted by Title Title
250  Edition Statement  Edition  No No
300  Physical Description  Description No  No
351  Organization and Arrangement  Organization No No
506  Restrictions on Access  Access and Use  No  No
540  Terms Governing Use  Access and Use  No  No
545  Biographical or Historical Data  Biographical/Historical Note  No No
520  Summary, Etc.  Summary  No No
773  Host Item Entry  In Title Title
580  Linking Entry Complexity Note  Notes No  No
555  Finding Aids Note  Indexes/Finding Aids  No  No
505  Formatted Contents Note  Contents  No Title

510
0 b/

Citation/References Note  Citations/References No Citation/References
510 
1 b/
Citation/References N ote  Indexed In Its Entirety By No Citation/References
510 
2 b/
Citation/References Note  Indexed Selectively By No Citation/References
510 
3 or 4 b/
Citation/References Note  References No  Citation/References
581  Publications Note  Publications  No  No
590 Local Notes -Currently Not Used Local notes  No No
530  Additional Physical Form Available  Available In Other Formats No  No
533  Reproduction Note  Notes  No  Title, Series Title
535  Location of Originals Note  Notes  No  No
561  Ownership and Custodial History Notes  No  No
546  Language note  Notes  No  No
562  Copy Identification Note  Notes  No  No
500  General Note  Notes  No  No
502  Dissertation Note  Dissertation No No
544  Location of Other Aarchival Materials Note  Notes  No  No
524  Citation of Materials Note  Cite As  No  No
600  Subject Added Entry, Personal Name  Subjects (Library of Congress)  Subject Names, Subjects, Staff Subject Heading, or Staff Subject Subdivision
610  Subject Added Entry, Corporate Name  Subjects (Library of Congress)  Subject Names, Subjects Staff Subject Heading, or Staff Subject Subdivision
611  Subject Added Entry, Meeting/Conference  Subjects (Library of Congress)  Subject Names, Subjects, Staff Subject Heading, or Staff Subject Subdivision
630  Subject Added Entry, Uniform Title  Subjects (Library of Congress)  Subject Title, Subjects, Staff Subject Headings, Staff Subject Subdivision
650  Subject Added Entry, Topical Term  Subjects (Library of Congress)  Subject Subjects, Staff Subject Heading, or Staff Subject Subdivision
651  Subject Added Entry, Geographic Term  Subjects (Library of Congress)  Subject Subjects, Staff Subject Heading or Subject Subdivision
655  Genre/Form  Type of Material  Subject Subject: Genre/Form, Subjects
656  Occupation Occupation  No No
657 Function Subjects (LIbrary of Congress) No No
690 Local Subject Heading - Topical Subjects Subjects (Local Yale) Subject Subjects, Local Subjects
692 Local Subject Heading - Personal Name Subjects (Local Yale) Subject Subjects, Local Subjects
693 Local Subject Heading - Corporate Name Subjects (Local Yale) Subject Subjects, Local Subjects
700  Added Entry, Personal Name  Also Listed Under  Author, Author Sorted by Title Name, Title, Staff Name, and Staff Name/Title
710  Added Entry, Corporate Name  Also Listed Under  Author, Author Sorted by Title Name, Title, Staff Name, and Staff Name/Title
711  Added Entry, Meeting/Conference Name  Also Listed Under  Author, Author Sorted by Title Name, Title, Staff Name, and Staff Name/Title
730  Added Entry, Uniform Title  Variant and Related Titles Title Title, Staff Title
740  Added Entry, Variant Title  Variant and Related Titles Title Title
752  Added Entry, Hierarchical Place Name - No Longer Used Also Listed Under  No Hierarchical Place Name
755 Added Entry, Physical Characteristics - No Longer Used No Public Display No No
773 Host Item Entry In Title Title
851 Location - Obsolete None No No
852  Location  None No  No
856  Electronic Location and Access  Electronic Version No  No
909  Tape Load Instruction - Obsolete  None No  No
927

Tape Load Instruction -
Obsolete

None No No
928 Authority Control Load Instruction -
Obsolete
None No No
940  Location Codes -- Orbis -
Obsolete
None No No
948 Local Processing Information - Obsolete None No No
949  Local Processing Notes -
Obsolete
None No  No

Sample Bibliographic Record in OPAC MARC Display

(Includes changes reflecting revision of guidelines as of 1/07.)

000 02680nbc 22004451a 450
001 3022177
005 20020202153834.0
008 901022i18301862ctu|| | |||eng d
035 __ |9 FFV0839YL
040 __ |a CtY-BR |c CtY-BR |e dacs
043 __ |a n-us-ca
100 1_ |a Applegate, Jesse A., |d 1811-1888.
245 10 |a Jesse A. Applegate Oregon letters, |f 1830-1862.
300 __ |a 11 |f items.
545 __ |a Applegate joined the 1843 emigration to Oregon from Missouri, led the 1845 party that opened the southern road or "Applegate Trail" into Oregon,and was a member of the 1845 committee establishing the Provisional Government of Oregon.
520 __ |a Letters to his brother Lisbon discuss family affairs, life in Oregon, land transactions, literature, politics, the Provisional Government, and his exploration of a new route from Fort Hall to the Willamette (WA MSS 10). Three letters to Archibald McKinlay discuss personal affairs, mining in southern Oregon, and the development of Umpqua Valley. A letter to Allan and McKinlay suggests they open a business in southern Oregon and an 1862 letter to William H. Farrar contains reminiscences (WA MSS 11).
510 4_ |a Withington, M. C. Catalogue of Western Americana Manuscripts |c 10, 11.
581 __ |a Rucker, Maude A. The Oregon Trail and Some of Its Blazers. New York: W. Neale, 1930.
530 __ |a Typed transcripts of letters to Lisbon Applegate available |b from Beinecke Rare Book and Manuscript Library, Yale University.
530 __ |a Available on microfilm |b from Beinecke Rare Book and Manuscript Library, Yale University.
561 __ |a Letters to Lisbon Applegate donated by William Robertson Coe; other letters from the Winlock W. Miller Collection.
546 __ |a In English.
544 1_ |a Related materials: George W. Applegate California Correspondence (WA MSS 9)
524 __ |a Jesse A. Applegate Oregon Letters.
Yale Collection of Western Americana, Beinecke Rare Book and Manuscript Library.
600 10 |a Applegate, Jesse A., |d 1811-1888.
600 10 |a Applegate, Lisbon.
600 10 |a Farrar, William H.
600 10 |a McKinlay, Archibald, |d 1811-1891.
600 10 |a Preston, Jno. B. |q (John B.)
610 20 |a Allan and McKinlay.
650 _0 |a Frontier and pioneer life |z Oregon.
650 _0 |a Mines and mineral resources |z Oregon.
651 _0 |a Oregon |x Description and travel.
651 _0 |a Oregon |x Politics and government |y To 1859.
651 _0 |a Umpqua River Valley (Or.)
651 _0 |a West (U.S.) |x Description and travel.
852 __ |a Beinecke Rare Book and Manuscript Library, Yale University, New Haven, CT.


 


Sample MARC Record in OPAC Long Display

(Includes changes reflecting revision of guidelines as of 1/07.)

Author: Applegate, Jesse A., 1811-1888.
Title: Jesse A. Applegate Oregon letters, 1830-1862.
Description: 11 items.

--------------------------------------------------------------------------------

Location: BEINECKE
Call Number: WA MSS 10

--------------------------------------------------------------------------------

Location: BEINECKE
Call Number: WA MSS 11


Notes:
Letters to Lisbon Applegate donated by William Robertson Coe; other letters from the Winlock W. Miller Collection.
In English.
Related materials: George W. Applegate California Correspondence (WA MSS 9)

Biographical/Historical note:
Applegate joined the 1843 emigration to Oregon from Missouri, led the 1845 party that opened the southern road or "Applegate Trail" into Oregon,and was a member of the 1845 committee establishing the Provisional Government of Oregon.
Summary:
Letters to his brother Lisbon discuss family affairs, life in Oregon, land transactions, literature, politics, the Provisional Government, and his exploration of a new route from Fort Hall to the Willamette (WA MSS 10). Three letters to Archibald McKinlay discuss personal affairs, mining in southern Oregon, and the development of Umpqua Valley. A letter to Allan and McKinlay suggests they open a business in southern Oregon and an 1862 letter to William H. Farrar contains reminiscences (WA MSS 11).
Publications:
Rucker, Maude A. The Oregon Trail and Some of Its Blazers. New York: W. Neale, 1930.
Available in other formats:
Typed transcripts of letters to Lisbon Applegate available from Beinecke Rare Book and Manuscript Library, Yale University.
Available on microfilm from Beinecke Rare Book and Manuscript Library, Yale University.
References:
Withington, M. C. Catalogue of Western Americana Manuscripts 10, 11.
Cite as:
Jesse A. Applegate Oregon Letters.
Yale Collection of Western Americana, Beinecke Rare Book and Manuscript Library.
Subjects (Library of Congress):
Applegate, Jesse A., 1811-1888.
Applegate, Lisbon.
Farrar, William H.
McKinlay, Archibald, 1811-1891.
Preston, Jno. B. (John B.)
Allan and McKinlay.
Frontier and pioneer life--Oregon.
Mines and mineral resources--Oregon.
Oregon--Description and travel.
Oregon--Politics and government--To 1859.
Umpqua River Valley (Or.)
West (U.S.)--Description and travel.




Comments:
Copyright 1997. Beinecke Rare Book and Manuscript Library
All rights reserved.