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Variable Fields, 6xx on

600 Subject Added Entry - Personal Name
610 Subject Added Entry - Corporate Name
650 Subject Added Entry - Topical Term
651 Subject Added Entry - Geographic Name
655 Index Term - Genre/Form

700 Added Entry - Personal Name
710 Added Entry - Corporate Name
740 Added Entry - Uncontrolled Related\Analytical Title
773 Host Item Entry

851 Location (Obsolete)
852 Location
856 Electronic Location and Access

909 Tape Load Instruction (Obsolete)
927 Tape Load Instruction (Obsolete)
928 Authority Control Load Instruction (Obsolete)
940 Location Codes (Obsolete)
948 Local Processing Information (Obsolete)
949 Local Processing Notes (Obsolete)


VIM TAG: 600 Subject Added Entry - Personal Name
600/610 Required

REPEATABLE: yes

INDEXED: : Keyword
Additional Public Indexes: Subject
Additional Staff Indexes: Names, Subject, Staff Subject Heading or Subject Subdivision

ORBIS PUBLIC DISPLAY CONSTANT: Subjects (Library of Congress)

PUNCTUATION: Ends with a mark of punctuation or a closing parenthesis. If final subfields are subfield |2, |3, |4, or |5 a mark of punctuation precedes those subfields.

INDICATORS:

    1st
    0 Forename
    1 Single surname
    3 Family name
    2nd
    0 Library of Congress Subject Headings/LC authority files
    4 Source not specified
    7 Source specified in |2
SUBFIELDS:
    |a Personal name
    |b Numeration
    |c Titles and other words associated with a name
    |d Dates associated with the name
    |e Relator term
    |q Fuller form of name
    |t Title of a work
    |v Form subdivision
    |x General subdivision
    |y Chronological subdivision
    |z Geographic subdivision
    |2 Source of subject heading or term
    |3 Materials specified
NOTES:
    Arrange multiple 600s in alphabetical order.

    Can use |v Portraits

    Began using subfield v for form subdivisions October 1999. As you come across records with the old codes, change them to |v as appropriate.

EXAMPLE:
    600 10 |a Crawford, Jack, |d 1847-1917 |v Portraits.
VIM TAG: 610 (Subject Added Entry - Corporate Name)
600/610 Required

REPEATABLE: yes

INDEXED: Keyword
Additional Public Indexes: Subject
Additional Staff Indexes: Names, Subject, Staff Subject Heading or Subject Subdivision

ORBIS PUBLIC DISPLAY CONSTANT: Subjects (Library of Congress)

PUNCTUATION: Ends with a mark of punctuation or a closing parenthesis. If final subfields are subfield |2, |3, |4, or |5 a mark of punctuation precedes those subfields.

INDICATORS:

    1st
    0 Inverted name
    1 Jurisdiction name
    2 Name in direct order
    2nd
    0 Library of Congress Subject Headings/LC authority files
    4 Source not specified
    7 Source specified in |2
SUBFIELDS:
    |a Corporate name or jurisdiction name as entry element
    |b Subordinate unit
    |e Relator term
    |v Form subdivision
    |x General subdivision
    |y Chronological subdivision
    |z Geographic subdivision
    |2 Source of heading or term
    |3 Materials specified
NOTES:
    Use for names of railroads and surveys.

    Can use |v Pictorial works.

    Arrange multiple 610s in alphabetical order.

    Use indicator 1 only when corporate name begins with place.

    Identify the place where the corporation is located in parentheses, if corporation is obscure.

    Began using subfield v for form subdivisions October 1999. As you come across records with the old codes, change them to |v as appropriate.

EXAMPLES:
    610 20 |a Northern Pacific Railway Company |v Pictorial works.

    610 20 |a Geological and Geographical Survey of the Territories (U.S.)

VIM TAG: 650 (Subject Added Entry - Topical Term)
Required

REPEATABLE: yes

INDEXED: Keyword
Additional Public Indexes: Subject
Additional Staff Indexes: Names, Subject, Staff Subject Heading or Subject Subdivision


ORBIS PUBLIC DISPLAY CONSTANT: Subjects (Library of Congress)

PUNCTUATION: Ends with a mark of punctuation or a closing parenthesis. If final subfields are subfield |2, |3, |4, or |5 a mark of punctuation precedes those subfields.

INDICATORS:

    1st
    b/
    2nd
    0 Library of Congress Subject Headings/LC authority files
    4 Source not specified
    7 Source specified in |2
SUBFIELDS:
    |a Topical term or geographic name as entry element
    |c Location of event
    |d Active dates
    |e Relator term
    |v Form subdivision
    |x General subdivision
    |y Chronological subdivision
    |z Geographic subdivision
    |2 Source of subject heading or term
    |3 Materials specified
STANDARD: Use LCSH and LCTGM

NOTES:

    In addition to name tracings (600 and 610) whenever possible one LC topical (650) or LC geographical (651) subject heading should be used in the record.

    When the |v Portraits subdivision is used, use also the |v Pictorial works subdivision.

    Change second indicator to 7 when using LCTGM and use |2 lctgm

    Arrange multiple 650s in order of primary concepts.

    Began using subfield v for form subdivisions October 1999. As you come across records with the old codes, change them to |v as appropriate.

EXAMPLES:
    650 b/7 |a Missions |z Texas |z San Antonio |v Pictorial works. |2 lctgm

    650 b/0 |a Indians of North America |v Pictorial works.

    650 b/0 |a Costume |z Turkey |v Pictorial works.

VIM TAG: 651 (Subject Added Entry - Geographic Name)

REPEATABLE: yes

INDEXED: Keyword
Additional Public Index: Subject
Additional Staff Index: Names, Subject, Staff Subject Heading or Subject Subdivision

ORBIS PUBLIC DISPLAY CONSTANT: Subjects (Library of Congress)

PUNCTUATION: Ends with a mark of punctuation or a closing parenthesis. If final subfields are subfield |2, |3, |4, or |5 a mark of punctuation precedes those subfields.

INDICATORS:

    1st
    none
    2nd
    0 Library of Congress Subject Headings/LC authority files
    4 Source not specified
    7 Source specified in |2
SUBFIELDS:
    |a Geographic name
    |v Form subdivision
    |x General subdivision
    |y Chronological subdivision
    |z Geographic subdivision
    |3 Materials specified
NOTES:
    If not found, use LCSH and updates to create the heading.

    Use |v Pictorial works.

    Arrange multiple 651s in order of primary concepts.

    Use the Yale card catalog, standard atlases and geographical dictionaries as resources for information, such as:

      Rand McNally Commercial Atlas and Marketing Guide Folio GZ 1 (LC) SML Stacks

      Columbia Lippincott Gazetteer (1962) G103 +L56 1962 (LC) Beinecke Reference

      Webster's Geographical Dictionary G103 W45 1963 (LC) Beinecke Reference G103.5 W42 1988 (LC) SML Main Reference

      Gudde's California Place Names F859 G8 1960 (LC) Beinecke Reference

      Gudde's California Gold Camps F865 G82 1975 (LC) SML Stacks

    When really stuck, refer to the U.S. Board of Geographical Names.

    Began using subfield v for form subdivisions October 1999. As you come across records with the old codes, change them to |v as appropriate.

EXAMPLES:
    651 b/0 |a Yale |z Oklahoma |v Pictorial works.
    651 b/0 |a Ramsau (Germany) |v Pictorial works.
    651 b/0 |a United States |x Exploring expeditions |v Pictorial works.
VIM TAG: 655 (Index Term - Genre/Form)

REPEATABLE: yes

INDEXED: Keyword
Additional Public Indexes: Subject
Additional Staff Indexes: Subject: Genre/Form, Subjects

ORBIS PUBLIC DISPLAY CONSTANT: Type of material

PUNCTUATION: Subfield preceding subfield |2 ends with a mark of punctuation or closing parenthesis

INDICATORS:

    1st
    b/ Basic
    0 Faceted
    2nd
    7 Source of heading specified in |2
SUBFIELDS:
    |a Genre/form data or focus term
    |b Non-focus term
    |c Facet/hierarchy designation
    |x General subdivision
    |y Chronological subdivision
    |z Geographic subdivision
    |2 Source of term
    |3 Materials specified
STANDARD: |a, |z, |2 aat

NOTES:

    Now includes what used to go into the 755 field (physical characteristics) 2/96

    Use AAT, Genre Terms, A Thesaurus for Use in Rare Book and Special Collections Cataloguing or Zinkham, Descriptive Terms for Graphic Materials: genre and physical characteristics headings. Consult Appendix E in the Orbis Cataloging Manual: Mixed Materials Format for the list of terms commonly used at the Beinecke. Follow the hierarchy in the appendix. Trace Photographs when also tracing Tintypes, Daguerreotypes, and Ambrotypes; and trace Photographic Prints when also tracing processes such as Albumen prints, Gelatin silver prints, etc.

    Arrange multiple 655s in order of primary concepts.

    Used to be searched only as a keyword, though it should be noted that the LTYL indexes will indicate that the word appears in the 650, when it is actually the 655. E.g. at the end of the collection title it will say (YL 650) instead of (YL 655)

EXAMPLES:
    655 b/7 |a Photographic prints. |2 aat
    655 b/7 |a Oil paintings. |2 aat
    655 b/7 |a Viewbooks. |2 aat

 

VIM TAG: 700 (Added Entry - Personal Name)

REPEATABLE: yes

INDEXED: Keyword
Additional Public Indexes: Author, Author Sorted by Title
Additional Staff Indexes: Name, Title, Staff Name and Name/Title

ORBIS PUBLIC DISPLAY CONSTANT: Also listed under

PUNCTUATION: Ends with a mark of punctuation or a closing parenthesis. If final subfields are subfield |2, |3, |4 or |5 a mark of punctuation precedes those subfields.

INDICATORS:

    1st
    0 Forename
    1 Single surname
    2 Multiple surname
    3 Family name
    2nd
    b/ No information added
    2 Analytical entry
SUBFIELDS:
    |a Personal name
    |b Numeration
    |c Titles and other words associated with a name
    |d Dates associated with a name
    |t Title of work
    |e Relator term
NOTES:
    7XX fields are primarily used for co-creators or other related photographers, galleries, publishers, copyright claimants, etc.

    Consider as co-creator anyone significant enough regarding their works as a whole to warrant a second author tracing (in this case their name must appear in the 245 and also be indexed in the 600 as main entries are).

    Arrange multiple 700s in alphabetical order.

VIM TAG: 710 (Added Entry - Corporate Name)

REPEATABLE: yes

INDEXED: Keyword
Additional Public Indexes: Author, Author Sorted by Title
Additional Staff Indexes: Name, Title, Staff Name and Name/Title

ORBIS PUBLIC DISPLAY CONSTANT: Also listed under

PUNCTUATION: Ends with a mark of punctuation or a closing parenthesis. If final subfields are subfield |2, |3, |4 or |5 a mark of punctuation precedes those subfields.

INDICATORS:

    1st
    0 Inverted name
    1 Jurisdiction name
    2 Name in direct order
    2nd
    b/ No information provided
    2 Analytical entry
SUBFIELDS:
    |a Corporate name or jurisdiction name as entry element
    |b Subordinate unit
    |c Location of meeting
    |d Date of meeting or treaty signing
    |e Relator term
NOTES:
    Arrange multiple 710s in alphabetical order.

    Use for galleries, publishers, copyright claimants, etc. with appropriate relator term if one is clear from the piece.

    Include names of railroads in 710 for commissioned series.

    Include surveys by name in 710.

VIM TAG: 740 (Added Entry - Uncontrolled Related\Analytical Title)

REPEATABLE: yes

INDEXED: Keyword
Additional Public Indexes: Title
Additional Staff Indexes: Title

ORBIS PUBLIC DISPLAY CONSTANT: Also listed under

PUNCTUATION: Ends with a period unless another mark of punctuation or closing parenthesis is present.

INDICATORS:

    1st
    0-9 Number of nonfiling characters present

    2nd
    b/ No information provided
    2 Analytical entry

SUBFIELDS:
    |a Uncontrolled related\analytical title
NOTES:
    This field is used for uncontrolled related titles or analytical titles used as an added entry. It is not meant to be used for varying forms of the title (that goes in the 246).
VIM TAG: 773 (Host Item Entry)

REPEATABLE: yes

INDEXED: Keyword
Additional Public Indexes: Title
Additional Staff Indexes: Title

ORBIS PUBLIC DISPLAY CONSTANT: Part of

INDICATORS:

    1st
    0 Display note
    1 Do not display note (doesn't seem to work in Orbis)

    2nd
    none

SUBFIELDS:
    |7 Control subfield
      /0 Type of main entry heading
        p Personal name
        c Corporate name
        m Meeting name
        u Uniform title
        n Not applicable
      /1 Form of name
        If |7/0 is p:
          0 Forename
          1 Single surname
          2 Multiple surname
          3 Family name
        If |7/0 is m or c:
          0 Inverted name
          1 Jurisdiction name
          2 Name in direct order
        If |7/0 is u:
          n Not applicable
      /2 Type of record
        p Mixed materials
      /3 Bibliographic level
        a Monographic component part
        c Collection
        d Subunit
        m Monograph/item
    |a Main entry heading

    |t Title

    |w Record control number (NOTIS record number preceded by NUC code in parentheses) e.g., |w (IEN)AAK1234

STANDARD: |7, |a, |t, |w

NOTES:

    This field contains information concerning the host item for the component part/subunit described in the record.

    When this field is used, the code in fixed field BL should be d (subunit).

    Construct the entry as follows:

      |7 <x><x><x><x>
        The first <x> is the code for the type of main entry.

        The second <x> is the code for the form of name.

        The third <x> is the code used in the fixed field RT.

        The fourth <x> is the code used in the fixed field BL.

      |a Main entry heading (with only |a used of that heading)

      |t Title

      |w (CtY-BR)Orbis record number

Example:
    773 0b/ |7 p1pc |a Jones, Henry. |t Photographs of a gold mine |w (CtY-BR)AAKl234

    For card photographs that remain in file:

      773 0b/ |7 nkd t| Western Americana Card Photograph File. |w (CtY-BR)FJQ7414

VIM TAG: 851 (Location - Obsolete - Use 852)

Use 852 instead, as of mid-1990s. Explanation may be found in the notes to that field.

VIM TAG: 852 (Location)
Required

REPEATABLE: no

INDEXED: Keyword

ORBIS PUBLIC DISPLAY CONSTANT: none

PUNCTUATION: No mark of punctuation

INDICATORS:

    1st Shelving scheme
    b/ No information provided
    2nd Shelving order
    b/ No information provided
SUBFIELDS:
    |a Location (custodian or owner)
STANDARD: Use |a.

NOTES:

    Prior to 1993 the BRBL postal address was included in this field. Such time valued information is no longer included in records. Delete the PO Box and Zip from this field if you encounter them while otherwise editing a record.
EXAMPLE:
    852 b/b/ |a Beinecke Rare Book and Manuscript Library, Yale University, New Haven, CT
VIM TAG: 856 (Electronic Location and Access)

REPEATABLE: yes

INDEXED: Keyword

ORBIS PUBLIC DISPLAY CONSTANT: Electronic version

FIELD LENGTH: 512 characters

INDICATORS:

    1st
    b/ No information provided
    4    HTTP

    2nd
    b/ No information provided
    2    Related resource

SUBFIELDS:
    |3 Materials specified
    |u Uniform resource locator

STANDARD: First indicator 4, second indicator 2, subfields |3, |u

NOTES:

    Use to point to and retrieve a finding aid marked up in SGML.

    We now only use one 856 (as of 11/2001); we previously used two: one for the HTML finding aid and one for the SGML finding aid.

    This coding was updated 2/99. Electronic version was added in public mode 9/99.

    Subfield |3 contains text that will be hyperlinked to the finding aid. Usually this text will be "Finding aid". If more than one finding aid file is associated with the catalog record, enter multiple 856 fields, using "Finding aid:" followed by the title of each part in |3 (for an example, see the catalog record for the Spinelli Archive).

EXAMPLE:

    If jobaker is the file name:

    856 42 |3 Finding aid |u http://webtext.library.yale.edu/xml2html/beinecke.jobaker.nav.html

 

VIM TAG: 909 (Tape Load Instruction - Obsolete - Use ExportQ)


Began using 927 instead, as of 5/4/99.

Existing 909 fields were not retained in Voyager migration, 6/02.

Explanation may be found in the Mixed Materials Manual.

VIM TAG: 927 (Tape Load Instruction - Obsolete - Use ExportQ)


No longer used as of Voyager implementation, 6/02. Use ExportQ software instead. Existing 927 fields were retained in Voyager migration.

Explanation may be found in the Mixed Materials Manual.

    VIM TAG: 928 (Authority Control Load Instruction - Obsolete - Use ExportQ)

No longer used as of Voyager implementation, 6/02. Use ExportQ software instead. Existing 928 fields were retained in Voyager migration.

Explanation may be found in the Mixed Materials Manual.

VIM TAG: 940 Location Codes - Obsolete - Use Mfhd 852 |b)

No longer used as of Voyager implementation, 6/02. Existing 940 fields were not retained in Voyager migration.

Explanation may be found in the Mixed Materials Manual.

TAG: 948 (Local Processing Information - Obsolete - Use Mfhd 852 |x)

REPEATABLE: yes

INDEXED: Keyword

INDICATORS:

1st

none

2nd

none

NOTES:

Used only for information migrated from 949 fields from Notis bibligraphic records and Title Level Notes fields in Notis copy holdings records. Kinds of Title Level Notes included cataloger initials (in every copy holdings record) and REC (for recon records). When editing records or creating a new record, use Mfhd field 852 |x for local processing notes.

EXAMPLES (949 notes and copy holdings notes were entered in this form):

948 b/b/ BEIN : Before recon title was.... ; bein, ms mo/yr.
948 b/b/ BEIN : Before recon call number was... ; bein, ms mo/yr.
948 b/b/ |a tgy
948 b/b/ |a srb |a bjb 4/95 |a ks |a REC

VIM TAG: 949 (Local Processing Notes - Obsolete - Use Mfhd 852 |x)

No longer used as of Voyager implementation, 6/02. Use local notes subfield (|x) in Mfhd field 852. Existing 949 fields were converted to 948 fields in Voyager migration, 6/02.

When used in Notis, "949" was entered in a Title Level Notes field in the Notis copy holdings record. These copy holdings notes were migrated to 948 fields in Voyager.

Explanation may be found in the Mixed Materials Manual.

Comments:
Copyright 1997. Beinecke Rare Book and Manuscript Library
All rights reserved.