NOTES:

We will leave blank unless the record is an analytic of a photograph or artwork series in a manuscript collection.
Field added with Format Integration, phase two, implemented 3/96.

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Character Coding

INDEXED: no

CODES:

b/MARC-8
a UCS/Unicode

STANDARD: b/

NOTES:

Field added with Notis upgrade, implemented 1/01.

Use b/ for all records.

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Encoding Level Required

INDEXED: no

CODES:

b/ Full level
1 Full level, material not examined (recon)
7 Minimal level

STANDARD: b/ (full cataloging)

NOTES:

b/, 1 and 7 all export to the utilities.

9 (provisional 9XX data only) is no longer used.

Cataloging Form Required

INDEXED: no

CODES:

a Record is AACR2
b/ Non-ISBD

STANDARD: a

NOTES:

All records will be AACR2 equivalent

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008 (Visual Materials)

Publication Status Required

INDEXED: no

CODES:

b No dates given; B.C. date involved
s Single known date/probable date
i Inclusive dates of collection
k Range of years of bulk of collection
n Dates unknown
q Questionable date

NOTES:

Code for inclusive dates (i) of collections whenever they are known, not bulk (g). Note bulk dates, if appropriate, in 260 |c.Use s for a single probable date that can be represented by four digits, not q. For many items with one questionable date, use i.For a single item with exact date not known but a range of years for the date can be specified (e.g. between 1824 and 1846) use q.For several things with one date (e.g. several photographs, same day and/or year but created separately), use i and input the year(s) in both Date 1 and Date 2.

Example: two photographs, dated January 24 and 26, 1882, type i and in Date 1 type 1882 and Date 2 1882. If have several architectural records with the exact same date, January 24, 1882, still type i and in Date 1 type 1882, and Date 2 1882.

For s single dates, put blanks in Date 2.

See also: Date 1 and Date 2.

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Date 1/Beginning Date of Publication Required and Date 2/Ending Date of Publication Required

INDEXED: Limit search by Date (searches by date use this field, not |f in 245)

CODES:

____ Data not yet supplied (fill in characters)

NOTES

The date (i.e. year) consists of four digits. Missing digits are represented by the letter u except when an item issued over a period of years is incomplete (such as an ongoing gift), when 9999 is entered in Date 2.

When all four digits are missing, four blanks are used.

For collections, use inclusive dates when known.

If there is no Date 2, change the ____ to b/s

If the inclusive dates are represented by a single year, that date is given in both Date 1 and Date 2.

If item has a wrong date put the correct date in the fixed fields and the 260 field. These two date areas should always match. Put the wrong date in a note field (520 or 545, or 500).

If the Date 1 is entered into a new record, this date appears in the Author/Title index entry. If a date is added to an existing record, the date will not appear in the Author/Title Index entry until after the next index regeneration.

EXAMPLES:

A group of photographs published in 1840 is entered as i, with Date 1 1840 Date 2 1840

A collection from the 18th century is entered as i, with Date 1 17uu Date 2 17uu

A drawing from the 19th century is entered as s, with Date 1 18uu Date 2 b/b/b/b/

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Place of Publication
Required

INDEXED: no

CODES:

___ Data not yet supplied (choose from menu)

STANDARD: ctu

NOTES:

For unpublished materials, use state of repository. We follow RLIN on this until further notice, even though RLIN is not consistent with MARC.

If there is an imprint in the 260, use place of publication.

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Running Time Required

INDEXED: no

CODES:

nnn Not applicable
___ Data not yet supplied (fill in characters)

STANDARD: nnn

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Target Audience Required

INDEXED: no

CODES:

b/ Unknown or not specified

STANDARD: b/

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Accompanying Matter (Obsolete) Required

INDEXED: no

CODES:

b/ No accompanying matter

STANDARD: b/b/b/b/b/

NOTE: This field is obsolete.

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Government Publication Required

INDEXED: no

CODES:

b/ Not a government publication

STANDARD: b/

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Form of Item
Required

INDEXED: no

CODES:

b/ None of the following
r Regular print reproduction (such as a photocopy)
a Microfilm
b Microfiche
c Microopaque
d Large print
f Braille

STANDARD: b/

NOTES:

The code should reflect the predominant part of the materials being described.

Use the value |r for reproductions in regular "eye-readable print," such as photoprints and
photocopies.

If the materials have been microfilmed but the repository has the originals, code b/ is used;
existence of film is noted in 533 field. The record is describing the originals.

If the item is coded a in this field, the system displays (microfilm) in the merged headings index.
If this field is coded b, the system displays the (microfiche) medium descriptor. If this field is
coded c, the system displays the (microcard) medium descriptor in the merged headings index.

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Type of Material Required

INDEXED: no

CODES:

a Art original
g Game
i Picture (2-D visual representation visible to the naked eye)
k Graphic (used for original or historical graphic material)
l Technical drawing
m Motion picture
q Model
r Realia
s Slide
t Transparency
v Videorecording
w Toy
z Other

STANDARD: k graphic

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Technique Required

INDEXED: no

CODES:

l Live action
n Not applicable
u Unknown

STANDARD: n

NOTES

Technique used in creating motion in motion pictures or videorecordings

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Language Required

INDEXED: Limit search by Language

CODES:

___ Data not yet supplied (choose from menu)
b/b/b/ No written textual content

STANDARD: b/b/b/ or eng

NOTES:

Use blanks if no textual content is present.

Before 9/96 eng was used as a default whether or not textual content was present.

See USMARC Code List for Languages.

For items/collections use the code for the predominant language in the item/collection.

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Modified Record Required

INDEXED: no

CODES:

b/ Not modified

STANDARD: b/

Cataloging Source
Required

INDEXED: no

CODES:

b/ National bibliographic agency (Library of Congress, or, National Library of Canada)
d Other sources (includes original record keyed by inputting library)

STANDARD: d

007 (Physical Description)

CODES:

        n  Not applicable
        u Unknown
        a  Safety base, undetermined
        i  Nitrate base
        m Mixed base (nitrate and safety)
       

NOTES:

CODES:

    n Not applicable
    u Unknown
   

    If anything is known about the color, see Catalogers Desktop for other codes and definitions.

Color
Required

INDEXED: no

CODES:

a One color
b Black-and-white
c Multicolored -- image is printed or executed in more than one color, used for paint or color motion picture
h Hand colored -- an image created by a printing or photographic process is hand colored
m Mixed -- work or collection is a combination of black-and-white and colored, etc.
u Unknown
z Other -- color characteristics for which none of the other codes are appropriate. Z is used for images which have been stained, tinted, or toned (e.g. sepia toned photographic items).

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INDEXED: no

CODES:

        n  Not applicable
        u Unknown

NOTES:

See Catalogers Desktop for other codes and definitions.       

CODES:

    c Complete
    i Incomplete
    n Not applicable
    u Unknown
   
NOTES:

    Not applicable used for home movies, outtakes, unedited footage, etc.
 

CODES:

k Mixed
m Monaural
n Nonapplicable
q Quadraphonic
s Stereophonic
u Unknown
z Other
       

INDEXED: no

CODES:

        a None apparent
        b Nitrate: suspicious odor
        c Nitrate: pungent odor
        d Nitrate: brownish, discoloration, fading, dusty
        e Nitrate: sticky
        f Nitrate: frothy, bubbles, blisters
        g Nitrate: congealed
        h Nitrate: powder
        k Non-nitrate: detectable deterioration (diacetate odor)
        l Non-nitrate: advanced deterioration
        m Non-nitrate: disaster
   

CODES:

        a      Standard 8 mm. film
        f       35 mm. film
        j        2 x 2 in. slides
        k       2 1/4 x 2 1/4 in. slides
        s        4 x 5 in. transparencies
        t        5 x 7 in. transparencies
        v        8 x 10 in. transparencies

NOTES:

        Only the most common dimensions are recorded. See Catalogers Desktop for other codes and definitions.
 

Enter in century/year/month form : 199901

Can be when the item was cataloged or viewed

CODES:

d Duplicate
e Master
o Original
r Reference print
u Unknown
z Other
       

INDEXED: no

CODES:

        b/    No sound (silent)
        u      Unknown
       
NOTES:

        Usually blank. See Catalogers Desktop for other codes and definitions.

CODES:

a Positive
b Negative
n Not applicable
u Unknown
z Other
       

Presentation Format (Motion Picture)
Required

NOTES:

See Catalogers Desktop for other codes and definitions.

Primary Support Material (Nonprojected Graphic)
Required

INDEXED: no

CODES:

a Canvas
b Bristol board
c Cardboard/illustration board
d Glass
e Synthetic
f Skin (parchment or hide)
g Textile (all fabrics except for canvas)
h Metal
m Mixed collection
o Paper
p Plaster
q Hardboard
r Porcelain
s Stone
t Wood
u Unknown
z Other
       
NOTES

Coded only when the mount or mat is of historical, informational, esthetic, or archival importance. See Catalogers Desktop for other codes and definitions.

CODES:

        a Workprint
        c Outtakes
        d Rushes
        n Not applicable

NOTES:

See Catalogers Desktop for other codes and definitions.

INDEXED: no

CODES:

b/ No secondary support material   
a Canvas
b Bristol board
c Cardboard/illustration board
d Glass
e Synthetic
f Skin (parchment or hide)
g Textile (all fabrics except for canvas)
h Metal
m Mixed collection
o Paper
p Plaster
q Hardboard
r Porcelain
s Stone
t Wood
u Unknown
z Other

NOTES:

Coded only when the mount or mat is of historical, informational, esthetic, or archival importance. See Catalogers Desktop for other codes and definitions.

CODES:

        b/    No sound
        a     Sound on medium
        b    Sound separate from medium
        u    Unknown
       

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Comments:
Copyright 1997. Beinecke Rare Book and Manuscript Library
All rights reserved.