CIP Checklist
Pt. 2. 250-263

CONTENTS: 250 -- 260 publication area -- 260 ‡a -- 260 ‡b -- 260 ‡c -- 263

______ 250. EDITION AREA.  If there is a 250 field, make sure it is accurately transcribed. If the CIP record has a 250 field but there is no corresponding edition statement on the item in hand, check with your supervisor; the 250 should be deleted if there is no edition statement on the item cataloged. If the edition statement is only in the CIP block on the verso of the title page, it is not recorded in 250. If there is no 250 field on the CIP record, check for an edition statement on the title page or verso of the title page. If an edition statement is present, update the record if other match points (such as the ISBN) are consistent with the item in hand. Convert any written out number to an Arabic number and use authorized abbreviations for edition and other terms.

EXAMPLES:

250			‡a 1st ed.	Book:"First edition"
250			‡a 2nd ed.	Book: "Second edition"
250			‡a 3rd ed.	Book: "Third edition"--and so forth
250			‡a Ed. 4	Book: "Edition 4"
250			‡a Augm. ed.	Book: "Augmented edition".
250			‡a Corr. ed.	Book: "Corrected edition"

If the edition statement begins with a word rather than a number, the word is capitalized (and sometimes abbreviated if an authorized abbreviation exists). Subsequent words may or may not be capitalized. See the 5th example below.

Include the entire phrase when transcribing, but use no other abbreviations without consulting an authorized list of  language abbreviations.

EXAMPLES:

250			‡a 1st American ed.	Book:"First American ed."
250			‡a 2nd newly corr. ed.	Book: "Second newly corrected edition"
250			‡a 3rd U.S. ed., rev.	Book: "Third U.S. edition, revised"
250			‡a 4th ed., extensively augm. & rev.	Book: "Fourth edition, extensively augmented & revised"
250			‡a Repr. Mar. 1989 with corr.	Book: "Reprinted March 1989 with corrections"

Note that in the 4th example, above, there is no authorized abbreviation for "extensively," so it is transcribed in full. Note that some of the months have abbreviations.

Authorized list of abbreviations is on the Cataloging at Yale/Tools and Resources page under Cataloging Tools/Abbreviations:

http://www.library.yale.edu/cataloging/toolscataids.htm

or go directly to:

http://www.library.yale.edu/cataloging/abbrev.htm

Authorized abbreviations for months is on the same page and section; or go directly to:

http://www.library.yale.edu/cataloging/months.htm

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_____ 260 PUBLICATION, DISTRIBUTION AREA.

A <space><semicolon><space><‡a> precedes a 2nd or subsequent place of publication:

260

‡a Toronto ; ‡a New York ...

A <space><colon><space><‡b> precedes each publisher, distributor, etc.:

260

‡a Toronto ; ‡a New York : ‡b Smith ; ‡a Chicago : ‡b Jones ...

A <comma><space><‡c> precedes the date subfield:

260

‡a Toronto ; ‡a New York : ‡b Smith ; ‡a Chicago : ‡b Jones, ‡c 2010.

End 260 with a period unless the date is in brackets (don't use double punctuation in that case):

... $c 2010.

... $c [1980]

260 ‡a Place of publication, distribution, etc.  Make sure that the place of publication matches the first place listed on the title page. If no place is listed on the title page, check the verso of the title page. Only the first place of publication is transcribed when the first place of publication is in the U.S. If the first place listed is not in the U.S. and  subsequent places are in the U.S., include also the first U.S. place  in a second subfield a. If more than one publisher is transcribed, the first place associated with each publisher must be transcribed in separate subfield a's.

EXAMPLES:

Title page:

 

HOW TO MAKE MONEY IN THE STOCK MARKET by J. Jones Poor People's Press New York San Francisco London New Delhi 1998

 

Transcribe as:

260

‡a New York : ‡b Poor People's Press, ‡c 1998.

 

Title page:

WINNING AT LOTTO by Harold Smith   Poorman's Press London New York Dallas Jerusalem 2005

Transcribe as:

260

‡a London ; ‡a New York : ‡b Poorman's Press, ‡c 2005.

COMMENT: The second subfield a is preceded by a semicolon; there should be a space on either side of the semicolon.

 

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You must change the place of publication on the CIP printout if it does not correspond to the book.  This generally occurs because the first place listed on the book does not correspond to the first place transcribed on the CIP.

In general, transcribe the place as it appears on the title page. If the state is included as part of the place of publication, transcribe it as well. If the publisher abbreviates the state's name, use the publisher's abbreviation, even if it is a postal code. However, if the publisher does not abbreviate the state's name, use the authorized abbreviation for the state, not the postal code.

http://www.libraries.psu.edu/tas/cataloging/docs/placeab.htm

Remember that a difference in both place and publisher usually signals that your CIP record is not the one you want for your book.  If you change the place of publication, you must update the fixed field by clicking on the 008 button and locating the Place of Publication box. Scroll to the country code or type the first two letters of the code (they are in alphabetical order by code) and select it, then click OK.

 

Foot of title page:

Graphic Arts Press New York Burlington Durham 2004

CIP has:

260

‡a Burlington : ‡b Graphic Arts Press, ‡c 2004.

Update to:

260

‡a New York : ‡b Graphic Arts Press, ‡c 2004.

First, click on the 008 button:

Then, click on the Place of Publication and type "nyu" 

 

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260 ‡b Publisher. Generally accept the form of the publisher's name as transcribed by LC. (This applies to member copy as well.) If the publisher's name matches the CIP record but there are other publishers on the book who are not recorded on the CIP record, follow LC guidelines (which differ to some extent from AACR2) for recording multiple entries. 

LC instructions are to transcribe all publishers if they appear on the title page. Use the verso t.p. (or sometimes the last page [the colophon]) as the source if all the publication information appears there instead of on the title page. If there is a U.S. publisher not mentioned on any of these prescribed sources that appears elsewhere, transcribe it as well.

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EXAMPLE #1 Publication area

Foot of title page:

McClelland and Stewart World Crafts Council Toronto & London 2005

Transcribe as:

260

‡a Toronto : ‡b McClelland and Stewart : ‡b World Crafts Council, ‡c 2005.

COMMENT: Note that <space><colon><space> <‡b> precedes the second publisher transcription when the place of publication is the same.

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EXAMPLE #2. Publication area. (U.S. publisher is not on the chief source but appears elsewhere)

Foot of title page:		T.p. verso:
Clarendon Press Oxford 2006		Published in the United States by Oxford University Press New York

Transcribe as:

260

‡a Oxford : ‡b Clarendon Press ; ‡a New York : ‡b Oxford University Press, ‡c 2006.

 

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EXAMPLE #3

Foot of title page:		T.p. verso:
M 2006		First Published in Great Britain 2006 by Macmillan Press Ltd. London First Published in the United States of America 2006 by St. Martin's Press New York

Although the LCRI says to record more than one publisher if more than one publisher is on the title page or on the verso or colophon if absent from the title page, here the separate "First published in" phrasing implies that this is not an instance of co-publication but separate publication in the U.S. and U.K. In this situation, LC considers Macmillan and St. Martin's to be 2 distinct publishers; separate records are created depending on whether the item in hand is a U.S. vs. a U.K. imprint. LC CIP records are most likely to reflect the U.S. publisher, St. Martin's Press. Since Yale selectors generally prefer the U.K. imprint when the same manifestation is issued by different publishers in the U.S. and U.K., there is a good chance that the item in hand is the U.K. (Macmillan) imprint. If you have the U.K. imprint and the LC CIP is for the U.S. imprint, catalog the item in hand as a separate edition.

LC CIP

260

‡a New York : ‡b St. Martin's Press, ‡c 2006.

DO NOT UPDATE TO:

260

‡a London : ‡b Macmillan ; ‡a New York : ‡b St. Martin's Press, ‡c 2006.

If the item in hand is the U.S. imprint, leave the LC CIP 260 as is. If the item in hand is the U.K. imprint, search the utilities for the Macmillan U.K. imprint record, or create a variant edition record for the Macmillan U.K. imprint:

260

‡a London : ‡b Macmillan, ‡c 2006.

Consult with your supervisor when in doubt. See also:

http://www.library.yale.edu/cataloging/Orbis2Manual/addedcopyscope.htm#macmillan

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EXAMPLE #4. Publication area.

If two or more publishers appear in your source in a phrase and have the same place of publication, they are entered in the same subfield b. If they have different places of publication, they are entered in separate subfields.  

Foot of t.p.:

New York & Boston Foremost Americans Pub. Corp. for Bowker 2007

Transcribe as:

260

‡a New York : ‡b Foremost Americans Pub. Corp. for Bowker, ‡c 2007.

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EXAMPLE #4. Publication area.

Foot of t.p.:

GARLAND PUBLISHING INC. NEW YORK AND LONDON AND FONDATION LE CORBUSIER PARIS   2008

Transcribe as:

260

‡a New York : ‡b Garland ; ‡a Paris : ‡b Fondation Le Corbusier, ‡c 2008.

COMMENT: The name of the publisher is transcribed in a form briefer than it appears on the source. How much to abridge is cataloger judgment; the idea is for the publisher name to be readily recognizable.

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EXAMPLE #5. Publication area.

Foot of t.p.:

Published for the Glenbow-Alberta Institute, Calgary, Alta. by University of Toronto Press Toronto Buffalo London  2009

Transcribe as:

260

‡a Toronto ; ‡a Buffalo : ‡b Published for the Glenbow-Alberta Institute, Calgary, Alta., by University of Toronto Press, ‡c 2009.

COMMENT: The publisher is the University of Toronto Press. Toronto is the first place named so it must be transcribed; the U of T Press is also in Buffalo, a U.S. city, so Buffalo must be transcribed as well. The Glenbow-Alberta Institute is not the publisher, so it is not transcribed in a separate subfield b with a separate subfield a for Calgary. (Cp. with the Fondation Le Corbusier in the example above) Since "Calgary, Alta." is considered to be part of the phrase, however, it is transcribed as part of subfield b.

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LC guidelines (LCRI 1.4D4) for distributor transcription are to ignore the distributor if the book is more than 3 years old or if the distributor appears on the dust jacket. Otherwise, record the distributor if it is printed or appears on a label or as a stamp anywhere on the book. (If the distributor is taken from a label or stamp, a note needs to be made [LCRI 1.4A2].) The distributor does not have to be from the same source as the publisher.

EXAMPLE #6. Publication area.

Foot of title page:		T.p. verso:
Alfred A. Knopf New York and London 2010		Distributed by Random House, Inc. New York London Toronto

Transcribe as:

260

‡a New York : ‡b Knopf : ‡b Distributed by Random House, ‡c 2010.

COMMENT: Note that the first word of each publisher statement is capitalized, as is the case with the previous example.

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260 ‡c Date of publication. Make sure the date of publication on the book matches the date of publication on the CIP record. The date of publication is either the date as it appears on the title page or the date as it appears on the verso of the title page in a phrase like "First published <date>"

EXAMPLE #7 Publication area:

Foot of title page:		T.p. verso:
Scribner's New York and Boston		First U.S. edition 2000

CIP record has:

260

‡a New York : ‡b Scribner's, ‡c 1999.

Update to:

260

‡a New York : ‡b Scribner's, ‡c 2000.

If you change the date of publication to match the book, remember to change the date of publication in the fixed field by clicking on the 008 button, selecting Date 1 (yyyy) and typing in the date. For monographs, a book with a single date is entered as:  

Publication Status		s : Single known date/probable date
Date 1 (yyyy)		<DATE>
Date 2 (yyyy)		<BLANK>

The fixed fields for dates in the 008 for the example above would be:

Note that the Publication Status is "s" for single. 

The call number date in the MFHD call number should generally reflect the date of publication (corrected if necessary). Note that sometimes the date in the call number is not keyed to the publication date; if a conference is used as the main entry and the date of the conference is given in the qualifier, the date in the call number reflects the date of the conference in the qualifier, not the date of publication. The date in 050 00 is not corrected if the date in 260 is corrected. See the 050 section in Part 1.

If the book lacks a publication date, the copyright date is used, but it must be identified as a copyright date by preceding the date with a "c".

 

EXAMPLE #8 Publication area:

Foot of title page:		T.p. verso:
Libraries Unlimited Westport, Connecticut		c1999

Transcribe as:

260

‡a Westport, Conn. : ‡b Libraries Unlimited, ‡c c1999.

COMMENT: As indicated in 260 $a, when names of states or countries are transcribed in 260, such names follow authorized AACR2 abbreviations (unless the name of the state or country was already abbreviated on the item; in that case use the abbreviation found on the item). See also EXAMPLE #9 following.

 

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If the book has both a date of publication and a copyright date, and the dates differ, only the date of publication is transcribed. (At one time both dates were transcribed; you will sometimes see this in older cataloging.)

 

EXAMPLE #9 Publication area:

 

Foot of title page:		T.p. verso:
UNICYCLE PRESS Media Pennsylvania 2003		c2002

Transcribe as:

260

‡a Media, Pa. : ‡b Unicycle Press, ‡c 2003.

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If a book was received for cataloging in November 2001 with no date of publication and a copyright date of 2002, follow LC practice as described in LCRI 1.4F1: "If a U.S. trade publication has a publication date that is in the year following the year in which the publication is received, accept the later publication date as the date of the edition being cataloged.  For example, if "2002" appears as the publication date on a publication received in 2001, give "2002" as the publication date.”

EXAMPLE #10.

Book received for cataloging Nov. 2001.

Foot of title page:		T.p. verso:
Random House Large Print in Association with Random House New York San Francisco Boston		c2002

Transcribe as:

260

‡a New York : ‡b Random House Large Print in association with Random House, ‡c c2002.

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Recording dates for multiparts. See the special instructions under

Multipart Policies and Procedures.

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_____ 263 ANTICIPATED DATE OF PUBLICATION. Delete this field. (It is not a significant error if this is overlooked.)

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RELATED DOCUMENTS:

Return to Copy Cataloging CIP Checklist 1 (040-245)

CONTINUE TO CIP 3 (300-5XX)

 

 

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