CIP: AACR2/RDA
Pt. 2. 250-263

For: Technical Services Staff
By: Steven Arakawa
Date: (12/01/05 issue date/ 09/19/2012 4:43 PM revision date)

CONTENTS: 250 -- 260 publication area -- 260 ‡a -- 260 ‡b -- 260 ‡c -- 263

______ 250. EDITION AREA.  If there is a 250 field, make sure it is accurately transcribed. If the CIP record has a 250 field but there is no corresponding edition statement on the item in hand, check with your supervisor; the 250 should be deleted if there is no edition statement on the item cataloged. If the edition statement is only in the CIP block on the verso of the title page, it is not recorded in 250. If there is no 250 field on the CIP record, check for an edition statement on the title page or verso of the title page. If an edition statement is present, update the record if other match points (such as the ISBN) are consistent with the item in hand. Convert any written out number to an Arabic number and use authorized abbreviations for edition and other terms.

EXAMPLES (AACR2):

250

 

 

‡a 1st ed.

Book has:"First edition"

250

 

 

‡a 2nd ed.

Book has: "Second edition"

250

 

 

‡a 3rd ed.

Book has: "Third edition"--and so forth

250

 

 

‡a Ed. 4

Book has: "Edition 4"

250

 

 

‡a Augm. ed.

Book has: "Augmented edition"

250

 

 

‡a Corr. ed.

Book has: "Corrected edition"

If the edition statement begins with a word rather than a number, the word is capitalized (and sometimes abbreviated if an authorized abbreviation exists). Subsequent words may or may not be capitalized. See the 5th example below.

Include the entire phrase when transcribing, but use no other abbreviations without consulting an authorized list of  language abbreviations.

EXAMPLES (AACR2):

250

 

 

‡a 1st American ed.

Book has:"First American ed."

250

 

 

‡a 2nd newly corr. ed.

Book has: "Second newly corrected edition"

250

 

 

‡a 3rd U.S. ed., rev.

Book has: "Third U.S. edition, revised"

250

 

 

‡a 4th ed., extensively augm. & rev.

Book has: "Fourth edition, extensively augmented & revised"

250

 

 

‡a Repr. Mar. 1989 with corr.

Book has: "Reprinted March 1989 with corrections"

Note that in the 4th example, above, there is no authorized abbreviation for "extensively," so it is transcribed in full. Note that some of the months have abbreviations.

Authorized list of abbreviations is on the Cataloging at Yale/Tools and Resources page under Cataloging Tools/Abbreviations:

http://www.library.yale.edu/cataloging/toolscataids.htm

or go directly to:

http://www.library.yale.edu/cataloging/abbrev.htm

Authorized abbreviations for months is on the same page and section; or go directly to:

http://www.library.yale.edu/cataloging/months.htm

RDA greatly simplifies edition transcription. No cataloger supplied abbreviations. If the source uses abbreviations, transcribe the abbreviations. In AACR2, since the last term was often an abbreviation, you may not have noticed that 250 always ends with a period, even if the last word is not abbreviated. LCPS* 1.7.1. says to add a period to the end of 250 if there is no period at the end. It is likely that there may be differences between the publisher submitted CIP data and the published book, so verify carefully against the edition statement in the book.

*LCPS: Library of Congress Policy Statements are the guidelines for Library of Congress catalogers & most national level libraries for applying RDA.

EXAMPLES (RDA)

250

 

 

‡a First edition.

Book has:"First edition"

250

 

 

‡a Second edition.

Book has: "Second edition"

250

 

 

‡a Third edition.

Book has: "Third edition"--and so forth

250

 

 

‡a Edition 4.

Book has: "Edition 4"

250

 

 

‡a Augmented edition.

Book has: "Augmented edition"

250

 

 

‡a Corrected edition.

Book has: "Corrected edition"

 

250

 

 

‡a First American ed.

Book has:"First American ed."

250

 

 

‡a 2nd newly corrected edition.

Book has: "2nd newly corrected edition"

250

 

 

‡a Third U.S. edition, revised.

Book has: "Third U.S. edition, revised"

250

 

 

‡a 4th ed., extensively augmented & revised.

Book has: "4th edition, extensively augmented & revised"

250

 

 

‡a Reprinted March 1989 with corrections.

Book has: "Reprinted March 1989 with corrections"

 

 


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_____ 260 PUBLICATION, DISTRIBUTION AREA.

A <space><semicolon><space><a> precedes a 2nd or subsequent place of publication:

260     ‡a Toronto ; a New York ...

A <space><colon><space><‡b> precedes each publisher, distributor, etc.:

A <comma><space><‡c> precedes the date subfield:

260     ‡a Toronto ; a New York : b Smith ; a Chicago : b Jones, c 2010.

End 260 with a period unless the date is in brackets (don't use double punctuation in that case):

... c 2010.

... c [1980]

New with RDA:

Most records created prior to August 2012 will use 260, but beginning sometime in July, a new MARC tag will be used on LC (and some member records) to transcribe what RDA calls production, publication, distribution and/or manufacturer. The first indicator will be blank, the second indicator will determine the type of statement. The subfields will remain the same.

____ 264_1 Publication statement. This will be the most common tag. The subfield indicators $a, $b, and $c will be the same as in 260. Subfield delimiters $e, $f, and $g etc. are not used in 264 _1. For printer statements, use 264 _3

Indicators 2 and 3 are required if 264 _1$a, $b, or $c has a bracketed statement [x not identified]. Indicators 2 & 3 should be unusual in CIP records, since the CIPs are initiated by the publisher.

____ 264 _2 Distribution statement. In RDA, if the information is available, a distribution statement is added only if information in some part of the publication statement cannot be supplied (e.g. [publisher not identified], [date of publication not identified]). Use subfield delimiters $a, $b, and $c.

____ 264_3 Manufacturer statement. In RDA, if the information is available, a manufacturer statement is added only if information in some part of the publication or distribution statement cannot be supplied (e.g. [publisher not identified], [date of distribution not identified]). Uses subfield delimiters $a, $b, and $c. Manufacturer statements for books generally transcribe the printer information, formerly entered in 260 $e, $f, and $g.

___ 264 _4 $c Copyright date. Delimiters $a & $b are not used. If the date in 264 _1 is in brackets and is the same as the copyright date, this is now considered sufficient and 264 _4 doesn't need to be made. Since the addition of 264 _4 is now optional, some library cataloging will include the copyright date in 264 _4, but it is not necessary. As long as there is a date in 264 _1 (bracketed or not), 264 _4 is not required, even if it differs from 264 _1. However, if the copyright date field is entered, leave it as is; it should have the copyright symbol ( ) rather than the lower case "c" used in AACR2.

___ 264 _0 Production statement. Used only for unpublished material, so it would be out of scope for CIP.

AACR2 ‡a

260 ‡a Place of publication, distribution, etc.  Make sure that the place of publication matches the first place listed on the title page. If no place is listed on the title page, check the verso of the title page. Only the first place of publication is transcribed when the first place of publication is in the U.S. If the first place listed is not in the U.S. and  subsequent places are in the U.S., include also the first U.S. place  in a second subfield a. If more than one publisher is transcribed, the first place associated with each publisher must be transcribed in separate subfield a's.

EXAMPLES:

Title page:

HOW TO MAKE MONEY IN THE STOCK MARKET
by J. Jones

Poor People's Press
New York San Francisco London New Delhi 1998

Transcribe as:

260     ‡a New York : ‡b Poor People's Press, ‡c 1998.

Title page:

WINNING AT LOTTO
by Harold Smith


Poorman's Press
London New York Dallas Jerusalem
2005

Transcribe as:

260     ‡a London ; ‡a New York : ‡b Poorman's Press, ‡c 2005.

COMMENT: The second subfield a is preceded by a semicolon; there should be a space on either side of the semicolon.

RDA ‡a simplifies: in all cases, only the first location needs to be transcribed. Alternatively, all the locations may be transcribed, but this won't be common.

264   1 ‡a London : ‡b Poorman's Press, ‡c 2005.

 


 

You must change the place of publication on the CIP printout if it does not correspond to the book.  This generally occurs because the first place listed on the book does not correspond to the first place transcribed on the CIP.

In general, transcribe the place as it appears on the title page. If the state is included as part of the place of publication, transcribe it as well. If the publisher abbreviates the state's name, use the publisher's abbreviation, even if it is a postal code. However, if the publisher does not abbreviate the state's name, use the authorized abbreviation for the state, not the postal code.

http://www.libraries.psu.edu/tas/cataloging/docs/placeab.htm

RDA. The city and the state or country are transcribed as found. If the book uses postal codes as abbreviations, the postal codes are transcribed. If the book uses abbreviations not listed in the Appendix, they are transcribed as is. If the higher jurisdiction is not abbreviated, it is transcribed as is.

If the state or country are not on the book, they are generally not supplied in brackets. There is an option to add the higher jurisdiction if the cataloger believes the state or country of the place is not evident, but it will not be done routinely. However, if there is no place of publication given at all, it will usually be supplied in brackets. Occasionally you may see "[Place of publication not identified]" but this is not considered to be best practice. If this phrase is used, RDA requires addition of the distribution or printing place. If at all possible catalogers are supposed to supply at least the probable name of the country.

If you change the place of publication, you must update the fixed field by clicking on the 008 button and locating the Place of Publication box. Scroll to the country code or type the first letter of the code (they are in alphabetical order by code; scroll further if necessary) and select it, then click OK. Typing the first 2 letters of the place code is no longer a feature in Voyager.

Foot of title page:

Graphic Arts Press
New York Burlington Durham
2004

AACR2

CIP has:

260     ‡a Burlington : ‡b Graphic Arts Press, ‡c 2004.

Update to:

260     ‡a New York : ‡b Graphic Arts Press, ‡c 2004.

CIP has:

264   1 ‡a Burlington : ‡b Graphic Arts Press, ‡c 2004.

Update to:

264   1 ‡a New York : ‡b Graphic Arts Press, ‡c 2004.

AACR2/RDA. To update the fixed field date, first click on the 008 button:




Then, click on the Place of Publication, type "n" and scroll to "nyu."

 

No place of publication

This situation is unlikely for books created by the CIP program since its focus is on general interest publications, and unless the publisher provides publication details, including address, the book cannot be included in the CIP workflow. The program explicitly rejects self-published books, where the absence of publication data is most frequent. If for some reason a place of publication is lacking on the book itself, assume the place given in the CIP record is accurate and put it in brackets. More likely scenario is that the place supplied by the publisher will differ from the place given on the published t.p. See the Graphic Arts Press example above.

AACR2.

260     ‡a [S.l.] : ‡b Crink, ‡c 2010.

RDA. English phrase is used instead of S.l., but best practice is to supply a place in brackets.

264   1 ‡a [Place of publication not identified] : ‡b Crink, ‡c 2010.

For the CIP program, you can enter the name of the state in brackets; if you cannot make a reasonable guess on the state, use "[United States]." The best practice is to avoid ever using "[Place of publication not identified]."

Different Record?

Remember that a difference in both place and publisher usually signals that your CIP record is not the one you want for your book. 



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260/264 ‡b Publisher.

AACR2. LC instructions are to transcribe all publishers if they appear on the title page. Use the verso t.p. (or sometimes the last page [the colophon]) as the source if all the publication information appears there instead of on the title page. If there is a U.S. publisher not mentioned on any of these prescribed sources that appears elsewhere, transcribe it as well. Generally accept the form of the publisher's name as transcribed by LC. (This applies to member copy as well.)

RDA. Only the transcription of the first publisher named is generally required. If the first publisher is functionally connected to another institution (think "on behalf of," "for the <institution>" etc.), both are transcribed with the connecting words in a single subfield b.

RDA gives the cataloger the option to record additional publisher names; as long as they have been accurately transcribed, they can be left as is.

RDA allows [publisher not identified] if not on the item, but, as with "[place of publication not identified]" the situation is unlikely, for the same reasons.



EXAMPLE #1 Publication area

Foot of title page:

McClelland and Stewart
World Crafts Council
Toronto & London
2005


Transcribe as:

260     a Toronto : b McClelland and Stewart : b World Crafts Council, c 2005.

COMMENT: Note that <space><colon><space> <‡b> precedes the second publisher transcription when the place of publication is the same.

RDA:

264   1 ‡a Toronto : ‡b McClelland and Stewart, ‡c 2005.

 


EXAMPLE #2. Publication area. (U.S. publisher is not on the chief source but appears elsewhere)

Foot of title page:   T.p. verso:
Clarendon Press
Oxford
2006
 
Published in the United States by Oxford University Press
New York

AACR2

260     a Oxford : b Clarendon Press ; a New York : b Oxford University Press, c 2006.

RDA:

260     ‡a Oxford : ‡b Clarendon Press, ‡c 2006.

 


EXAMPLE #3

Foot of title page:   T.p. verso:
M
2006
 

First Published in Great Britain 2006 by Macmillan Press Ltd.
London

First Published in the United States of America 2006 by St. Martin's Press
New York


Although the LCRI says to record more than one publisher if more than one publisher is on the title page or on the verso or colophon if absent from the title page, here the separate "First published in" phrasing implies that this is not an instance of co-publication but separate publication in the U.S. and U.K. In this situation, LC considers Macmillan and St. Martin's to be 2 distinct publishers; separate records are created depending on whether the item in hand is a U.S. vs. a U.K. imprint. LC CIP records are most likely to reflect the U.S. publisher, St. Martin's Press. If you suspect you have the U.K. imprint and the LC CIP record is for the U.S. imprint, catalog the item in hand as a separate edition.

LC CIP

260     a New York : b St. Martin's Press, c 2006.

DO NOT UPDATE TO:

260     a London : b Macmillan ; a New York : b St. Martin's Press, c 2006.

If the item in hand is the U.S. imprint, leave the LC CIP 264 as is; consider the LC cataloging to be a match (assuming same ISBN, etc.). If the item in hand is the U.K. imprint, search the utilities for the Macmillan U.K. imprint record, or create a variant edition record for the Macmillan U.K. imprint:

264   1 a London : b Macmillan, c 2006.

Consult with your supervisor when in doubt. See also:

http://www.library.yale.edu/cataloging/Orbis2Manual/addedcopyscope.htm#macmillan

RDA. This is still a common publisher practice, not confined to Macmillan; the LCRI can be applied for this. Unlike AACR2, the publisher name should be fully transcribed.

264   1 ‡a London : ‡b Macmillan Press Ltd., ‡c 2006.

 


EXAMPLE #4. Publication area.

If two or more publishers appear in your source in a phrase and have the same place of publication, they are entered in the same subfield b. If they have different places of publication, they are entered in separate subfields.  

Foot of t.p.:

New York & Boston
Foremost Americans Pub. Corp. for Bowker
2007

Transcribe as:

260     a New York : b Foremost Americans Pub. Corp. for Bowker, c 2007.

RDA. No change from AACR2 (but use 264 _1)


EXAMPLE #4. Publication area.

Foot of t.p.:


GARLAND PUBLISHING INC. NEW YORK AND LONDON
AND
FONDATION LE CORBUSIER PARIS  
2008


Transcribe as:

260     a New York : b Garland ; a Paris : b Fondation Le Corbusier, ‡c 2008.

COMMENT: The name of the publisher is transcribed in a form briefer than it appears on the source. How much to abridge is cataloger judgment; the idea is for the publisher name to be readily recognizable.

RDA. Only the first named publisher is required, but transcribing other publishers is not forbidden either. The RDA publisher transcription should be in the same form as the publisher name appears on the title page. Abbreviate only if the abbreviation is on the t.p.

264   1 ‡a New York : ‡b Garland Publishing Inc., ‡c 2008.

 


EXAMPLE #5. Publication area.

Foot of t.p.:


Published for the Glenbow-Alberta Institute, Calgary, Alta. by University of Toronto Press
Toronto Buffalo London 
2009

Transcribe as:

260     ‡a Toronto ; a Buffalo : b Published for the Glenbow-Alberta Institute, Calgary, Alta., by University of Toronto Press, ‡c 2009.

COMMENT: The publisher is the University of Toronto Press. Toronto is the first place named so it must be transcribed; the U of T Press is also in Buffalo, a U.S. city, so Buffalo must be transcribed as well. The Glenbow-Alberta Institute is not the publisher, so it is not transcribed in a separate subfield b with a separate subfield a for Calgary. (Cp. with the Fondation Le Corbusier in the example above) Since "Calgary, Alta." is considered to be part of the phrase, however, it is transcribed as part of subfield b.

RDA. The complicated AACR2 rule for recording the place of publication in the country of the cataloging agency has not been carried over into RDA.

RDA transcription. "Buffalo" not transcribed, but the grammatical connection of the issuing body and the publisher is still the rule.

264   1 ‡a Toronto : ‡b Published for the Glenbow-Alberta Institute, Calgary, Alta., by University of Toronto Press, ‡c 2009.

 


LC guidelines (LCRI 1.4D4) for distributor transcription are to ignore the distributor if the book is more than 3 years old or if the distributor appears on the dust jacket. Otherwise, record the distributor if it is printed or appears on a label or as a stamp anywhere on the book. (If the distributor is taken from a label or stamp, a note needs to be made [LCRI 1.4A2].) The distributor does not have to be from the same source as the publisher.

EXAMPLE #6. Publication area.

Foot of title page:   T.p. verso:
Alfred A. Knopf
New York and London
2010
 
Distributed by Random House, Inc.
New York London Toronto

Transcribe as:

260     ‡a New York : b Knopf : b Distributed by Random House, ‡c 2010.

COMMENT: Note that the first word of each publisher statement is capitalized, as is the case with the previous example.

RDA. Transcription of the distributor statement is required if the publisher statement lacks place and/or publisher and/or publication date. If there is no distributor statement, the printing statement is transcribed. However, this situation is highly unlikely in books selected for CIP.


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260 ‡c Date of publication. Make sure the date of publication on the book matches the date of publication on the CIP record. The date of publication is either the date as it appears on the title page or the date as it appears on the verso of the title page in a phrase like "First published <date>"

EXAMPLE #7 Publication area:

Foot of title page:   T.p. verso:
Scribner's
New York and Boston
 
First U.S. edition
2000

CIP record has:

260     ‡a New York : b Scribner's, ‡c 1999.


AACR2. Update to:

260     ‡a New York : b Scribner's, ‡c 2000.

RDA

264   1 ‡a New York : ‡b Scribner's, ‡c 2000.

If you change the date of publication to match the book, remember to change the date of publication in the fixed field by clicking on the 008 button, selecting Date 1 (yyyy) and typing in the date. For monographs, a book with a single date is entered as:

Publication Status   s : Single known date/probable date
Date 1 (yyyy)    <DATE>
Date 2 (yyyy)    <BLANK>

The fixed fields for dates in the 008 for the example above would be:

Note that the Publication Status is "s" for single.

The call number date in the MFHD call number should generally reflect the date of publication (corrected if necessary). Note that sometimes the date in the call number is not keyed to the publication date; if a conference is used as the main entry and the date of the conference is given in the qualifier, the date in the call number reflects the date of the conference in the qualifier, not the date of publication. The date in 050 00 is not corrected if the date in 260 is corrected. See the 050 section in Part 1.

If the book lacks a publication date, the copyright date is used, but it must be identified as a copyright date by preceding the date with a "c".

EXAMPLE #8 Publication area:

Foot of title page:
 
T.p. verso:
Libraries Unlimited
Westport, Connecticut

 
c1999

AACR2. Transcribe as:

260     ‡a Westport, Conn. : b Libraries Unlimited, ‡c c1999.

RDA If there is a copyright date but no date of publication, generally use the date of copyright as the presumed date of publication in brackets. Some records cataloged in 2011 may have the copyright date as well as the bracketed publication date. In current cataloging, the bracketed date is sufficient, but some libraries may continue to include 264 _4.

264   1 ‡a Westport, Connecticut : ‡b Libraries Unlimited, ‡c [1999]

COMMENT: Unlike 245 & 250, a period is not required at the end of the field as long as there is some kind of end publication--in this case the bracket. (Applies to both AACR2 & RDA)


If the book has both a date of publication and a copyright date, and the dates differ, only the date of publication is transcribed. (At one time both dates were transcribed; you will sometimes see this in older cataloging.)

EXAMPLE #9 Publication area:

Foot of title page:
 
T.p. verso:

UNICYCLE PRESS
Media Pennsylvania

2003


 
c2002

AACR2. Transcribe as:

260     ‡a Media, Pa. : b Unicycle Press, ‡c 2003.

RDA. LC does not consider the copyright to be core unless no publication date, with or without brackets, can be entered in 260 $c. This situation is unlikely, since in most cases the publication date can be inferred and entered in brackets, so the RDA transcription would be the same as the AACR2 transcription in this situation. (During the test period, the copyright date was treated as core, so records created during the 2011 period will have a copyright date even if a publication date is on the book (i.e., unbracketed). Note that if Pennsylvania is not abbreviated on the title page, you should transcribe it unabbreviated.

264   1 ‡a Media, Pennsylvania : ‡b Unicycle Press, ‡c 2003.

 


If a book was received for cataloging in November 2001 with no date of publication and a copyright date of 2002, follow LC practice as described in LCRI 1.4F1: "If a U.S. trade publication has a publication date that is in the year following the year in which the publication is received, accept the later publication date as the date of the edition being cataloged.  For example, if "2002" appears as the publication date on a publication received in 2001, give "2002" as the publication date.”

EXAMPLE #10.

Book received for cataloging Nov. 2001.

Foot of title page:
 
T.p. verso:
Random House Large Print in Association with Random House
New York San Francisco Boston

 
c2002

AACR2. Transcribe as:

260     ‡a New York : b Random House Large Print in association with Random House, ‡c c2002.

RDA

The LCPS currently follows the AACR2 LCRI. If the book is received for cataloging in November 2001 but the only date is "©2002," enter the copyright date without the copyright symbol in brackets: [2002]; the copyright date is not necessary.

264   1 ‡a New York : ‡b Random House Large Print in association with Random House, ‡c [2002]

In RDA, in the more common scenario, if the book has both a publication date and a copyright date, and both dates are the same, simply transcribe the publication date. (You may encounter RDA records from the test that have recorded both the publication & copyright dates even though they are the same. Make the adjustment if you are upgrading a CIP record; if the CIP has already been updated or if you are processing a member record cataloged as rda, there is no need to fix the record, since correct procedure was followed at the time, and in any case, the LCPS leaves it to the cataloger to decide. If the adjustment is made, be sure to update the 260 to 264 _1.

Foot of title page:
 
T.p. verso:

Random House Large Print in Association with Random House
New York San Francisco Boston

2002


 
c2002

 

260     ‡a New York : ‡b Random House Large Print in association with Random House, ‡c 2002.

RDA

264   1 ‡a New York : ‡b Random House Large Print in association with Random House, ‡c 2002.

RDA Test Records (Obsolete)

260     ‡a New York : ‡b Random House Large Print in association with Random House, ‡c 2002, ©2002.

 


Recording dates for multiparts. See the special instructions under

Multipart Policies and Procedures
.


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_____ 263 ANTICIPATED DATE OF PUBLICATION. Delete this field. (It is not a significant error if this is overlooked.)


RELATED DOCUMENTS:

Return to Copy Cataloging CIP Checklist 1 (040-245)

CONTINUE TO CIP 3 (300-5XX)

 

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Contact: steven.arakawa@yale.edu

Last updated: September 19, 2012
URL: http://www.library.yale.edu/cataloging/Orbis2Manual/CIP2.htm