Pt. 3 (300-7XX)

For: Technical Services Staff
By: Steven Arakawa
Date: (12/01/2005 issue date/ 08/16/2012 5:25 PM revision date)


  1. AACR2 2.5B1. Terminology. (300 ‡a)
  2. AACR2 2.5B2. Last numbered leaf
  3. AACR2 2.5B5. Change in numbering of pages.
  4. AACR2 2.5B7. Unpaged books.
  5. AACR2 2.5B8. Complicated or irregular paging.
  6. AACR2 2.5B9. Leaves or pages of plates.
  7. AACR2 2.5B10. Folded leaves.
  8. AACR2 2.5B16. Multi-volumes.
  9. AACR2 2.5B17 Case & Portfolio
  10. AACR2 2.5B18. <x> v. in <y>
  11. AACR2 2.5B19. Multi-volumes continuously paged.
  12. Set is incomplete.
  13. AACR2 2.5C. Illustrative matter. (300 ‡b)
  14. AACR2 2.5C1, 2.5C2. LC rule interpretation for different types of illustrations.
  15. AACR2 2.5C3. Color illustrations.
  16. AACR2 2.5C4. Numbered illustrations.
  17. AACR2 2.5C5. Predominant type of illustrations. Types of illustrations. Fixed field codes for ILLUS.
  18. AACR2 2.5C6. Illustrations in pocket.
  19. AACR2 2.5D. Dimensions. (300 ‡c)
  20. AACR2 2.5D1. Height
  21. AACR2 2.5D2. Width.
  22. AACR2 2.5D3. Multipart set; differences in height.
  23. AACR2 2.5E. Accompanying material.
  24. 4XX field
  25. 5XX field (500, 504) Bibliographical references, index, errata slips.
  26. 6XX fields; 7xx fields, 1xx fields

_____ 300 PHYSICAL DESCRIPTION AREA.  This area is left incomplete on CIP; the cataloger needs to complete it as indicated.

_____ 300 ‡a. EXTENT.

AACR2 2.5B1. "Give the number of pages or leaves in a publication in accordance with the terminology suggested by the volume."

The most common terms are: 

pages (abbreviated "p.")


used for volumes with leaves printed on both sides



used for volumes with leaves printed on only one side

For unnumbered leaves of plates, see 2.5B9.

AACR2 2.5B2. "Give the last numbered page, leaf ... in each sequence and follow it with the appropriate term or abbreviation."

RDA. Abbreviations are not used. Terms remain the same: pages, leaves.

300     AACR2
‡a 292 p. ...
146 leaves printed on both sides, with page numbers 1 through 292 [LCCN 2002397691]

‡a 292 pages ...

300     AACR2
‡a lxvi leaves ...
66 leaves printed only on one side, with leaves numbered i through lxvi [LCCN 79385152]
‡a lxvi leaves ...
300     AACR2
‡a x, 253 p. ...
last numbered page in roman numerals sequence and in the Arabic numbers sequence [LCCN 98120911]
‡a x, 253 pages ...
300     AACR2
‡a v, 27 p., 4 folded leaves of plates ...
last numbered leaf in roman numerals sequence, last numbered page in Arabic numbers sequence, & last numbered, folded plate printed on only one side [LCCN 2001387370]
‡a v, 27 pages, 4 folded leaves of plates ...



AACR2 2.5B5. "If the numbering within a sequence changes (e.g. from roman to Arabic numerals), ignore the numbering of the first part of the sequence."

Pages on the item are numbered: i-xii, 13-176


300     ‡a 176 p. ...


300     ‡a 176 pages ...

AACR2 2.5B7. Unpaged books. Follow the LC rule interpretation: "Except for rare books ... record the extent statement as":


300     ‡a 1 v. (unpaged) ...

RDA. Unpaged books. There are three options given below in the examples. Option c. will be LC practice, but other libraries may follow the other RDA options, which are also correct practice & should not be "corrected."


Option a. Member libraries upgrading CIP may give the exact number of unnumbered pages, unbracketed, & identified as such:

300     ‡a 22 unnumbered pages ...

Option b. Member libraries upgrading CIP may also give the approximate number of pages, unbracketed, preceded by "approximately" (rather than "ca."):

300     ‡a approximately 100 pages...

Option c. LC practice and some member libraries. Note that the LC practice for unnumbered pages does not apply to page/plate sequences where one sequence may be numbered while another sequence is unnumbered. See RDA examples under AACR2 2.5B9.

300     ‡a 1 volume (unpaged) ...

AACR2 2.5B8. Follow the LC rule interpretation. "If the volume has complicated or irregular paging, [use]":  1 v. (various pagings). The rule has not changed in RDA; the rule number is RDA is

Pages on the book are:  i-x, 1-40, 1-10, 1-20, 1-8


300     ‡a 1 v. (various pagings) ...

RDA (Remember--no abbreviations)

300     ‡a 1 volume (various pagings) ...

The rule is not applied to page/plate sequences. See examples in the AACR2 2.5B9 section following.


In some of the RDA examples following, you may notice that, in contrast to the AACR2 examples, "cm" lacks a period. This is correct practice and will be explained in the Dimensions section when we cover height.



AACR2 2.5B9.  Plate = a leaf containing illustrative matter, with or without explanatory text, that does not form part of either the preliminary or the main sequence of pages or leaves. "Give the number of leaves or pages of plates at the end of the sequence of pagination, whether the plates are found together or distributed throughout the publication, or even if there is only one plate."

But LC practice is to give the number of leaves/pages of plates only if the leaves/pages are numbered, or if the plates clearly represent an important feature of the book. Follow LC practice. (Special collection units such as British Art Reference are free to deviate from LC practice and always record plates.)

EXAMPLE 1: Illustrations are on both sides of the plates, therefore use "p. [pages] of plates." The pages of plates in this book are numbered; therefore plate numbering ("32") is not in brackets.

The numbering of pages of plates refers to page numbering, not illustration numbering, even when illustrations are labeled "plate 1.," "plate 2.," etc. You could have 10 pages of plates with 2 illustrations to the page, each illustration labeled plate 1, plate 2, etc. You would have 20 plates according to the labels, but what you record in the 300 field is still "[10] p. of plates."

If you record the number of plates in ‡a, you must in addition record ill. in the ‡b subfield.

300     ‡a 246 p., 32 p. of plates : ‡b ill. ; ‡c 24 cm. + ‡e 2 CD-ROMs (4 3/4 in.)

RDA. No evident change from AACR2, but remember that in RDA -- no abbreviations (except inches). Note that in the example the plates are numbered in the book. Note also that in RDA the "cm" leaves out the period. (See the section on Dimensions below)

300     ‡a 246 pages, 32 pages of plates : ‡b illustrations ; ‡c 24 cm + ‡e 2 CD-ROMs (4 3/4 in.)

EXAMPLE 2. A situation where the unnumbered plates represent an important feature of the book. In this example, the unnumbered plates are at the end of the book and represent about 25-40% of the total pagination depending on whether they are counted as leaves or pages. Because the unnumbered illustrations are on only one side of the plates (the other side of each plate is blank), the cataloger uses leaves (not abbreviated).

Because the leaves of plates were not numbered, the number of leaves of plates--"[50]"--is bracketed. Keep in mind that a record using RDA rules will use "unnumbered" instead of brackets.


300     ‡a ix, 152 p., [50] leaves of plates : ‡b ill. ...


300     ‡a ix, 152 pages, 50 unnumbered leaves of plates : ‡b illustrations ...

Actually, it appears that RDA defines the difference between pages and leaves by the presence of pagination or foliation (numbered leaves) not by printing on both sides or one side, which means we technically don't know whether to use 12 unnumbered pages or 12 unnumbered leaves. Until this is resolved by JSC or CC:DA, consider printing on both sides to be pagination and printing on one side to be foliation, same as AACR2. See RDA

EXAMPLE 3. In this case, there are more unnumbered plates than numbered pages, so it makes sense to record the plates. The cataloger uses "p. [pages] of plates" here because the illustrations are on both sides of each leaf.


300     ‡a 16 p., [30] p. of plates : ‡b col. ill. ...


300     ‡a 16 pages, 30 unnumbered pages of plates : ‡b color illustrations ...

EXAMPLE 4. If unnumbered plates are distributed throughout the publication, they generally are not worth counting, but you still need to record ill. in ‡b. (Again, note that special collection units will generally count plates in this situation.)


300     ‡a ix, 152 p. : ‡b ill. ...


300     ‡a ix, 152 pages : ‡b illustrations ...

REMINDER: If you record plates in 300, you must remember to click on the 008 fixed field button, select the Illustrations box and select "f". If unnumbered plates are not recorded in 300, "f" is not selected in 008 (but "a" should be selected since "ill. [in RDA "illustrations"]" has been entered in b.



AACR2 2.5B10. If the leaves are folded, this is indicated in a. (Record folded leaves of plates even in situations where it would not be LC practice to count plates.)

AACR2 (LCCN 80084981)

300     ‡a xii, 283, [60] p. of plates (some folded) : ‡b ill. ...


300     ‡a xii, 283, 60 unnumbered pages of plates (some folded) : ‡b illustrations ...

AACR2 (LCCN 86018139)

300     ‡a xviii, xvi, 306 p., [57] leaves of plates (some folded) : ‡b ill. (some col.) ...


300     ‡a xviii, xvi, 306 pages, 57 unnumbered leaves of plates (some folded) : ‡b illustrations (some color) ...

AACR2 (LCCN 2001408123)

300     ‡a 405 p., [4] folded leaves of plates : ‡b ill., col. maps ...


300     a 405 pages, 4 unnumbered leaves of plates (folded) : ‡b illustrations, color maps ...



AACR2 2.5B16.

  • On completed LC records, a multipart monograph is readily apparent, since volumes or some term other than pages is used to describe extent.
  • On CIP, with a blank 300 field, and only one volume in hand, a multipart monograph may be somewhat easier to miss.
  • Watch out for volume designations on the book, but do not confuse with the volume designation for the series.
  • "Give the number of volumes of a printed monograph in more than one physical volume." (But only if the set is complete)
  • Note that if a multipart has plates, these are not recorded as plates in the pagination subfield, "ill." must be used in the ‡b subfield.


300     ‡a 3 v. : ‡b ill. ...

RDA. "Volumes," like illustrations, are not abbreviated. Current LC policy is to record the number of pages of the individual volumes. For non-continuous pagination in multipart monographs see the RDA comment under AACR2 2.5B18 below and the RDA comment under AACR2 2.5B19, Example 3, below.

300     ‡a 3 volumes (xi, 100 pages; 200 pages; xiv, 300 pages) : ‡b illustrations ...


AACR2 2.5B17. Use special terms Case or Portfolio when loose, unbound material is issued in a container. A portfolio is a case consisting of 2 covers joined at the back and tied at the front, top, and/or the bottom. The extent (number of pieces, plates, etc. in the container) can be recorded in a note if considered to be important.

AACR2 (LCCN 94072173)

300     ‡a 1 portfolio : ‡b ill. (some col.) ...

RDA ( For portfolios & cases, the default rule is to give the number of portfolios or cases. There is an option to include the number of pieces in the container. The decision is up to the cataloger. In this example, the plates are numbered, so giving the item count is no problem. If you had an approximately equivalent number of unnumbered plates, it would be reasonable to just use "1 portfolio" and leave it at that. Special collections cataloging, on the other hand, might provide a count of the unnumbered plates.

300     ‡a 1 portfolio (40 leaves of plates) : ‡b illustrations (some color) ...

AACR2 (LCCN 92005001)

300     ‡a 1 case : ‡b col. ill. ...


300     ‡a 1 case : ‡b color illustrations ...


AACR2 2.5B18. If the number of bibliographic volumes differs from the number of physical volumes, record in the form: <bibliographic> v. in <physical>:


300     ‡a 8 v. in 5 : ‡b ill. ...

RDA. Record only physical volumes -- there is no equivalent to the AACR2 rule in RDA. (RDA multipart extent rules are in

Although the LCPS uses the RDA option (record the pagination of the individual volumes), the cataloger has the option to fall back on the default RDA rule and just give the number of volumes if the result would be too complicated. In this case, the number of bibliographic volumes vs the number of physical volumes could be brought out (and more clearly) in 505. RDA does not provide specific guidelines on constructing 505 notes, so the pagination for the individual volumes could be recorded there as well -- if considered to be important. Punctuation: space dash space between volume titles. The AACR2 example (8 v. in 5) "translated" into RDA:

300     ‡a 5 volumes : ‡b illustrations ...
505 0   ‡a 1. In the beginning (2 volumes) -- 2. A little later (2 volumes) -- 3. Later still (2 volumes) -- 4. Still later -- 5. Finis.

AACR2 2.5B19. If a set of volumes is continuously paged, give the pagination in parentheses after the number of volumes. Ignore separately paged sequences of preliminary matter in volumes other than the first.

BOOK: Vol. 1: xxxi,  1-450 p. Vol. 2: 451-999 p. [volumes have continuous pagination]


300     ‡a 2 v. (xxxi, 999 p.) ...

RDA (no change from AACR2 other than no abbreviating)

300     ‡a 2 volumes (xxxi, 999 pages) ...


BOOK: Vol. 1: xx, 1-201. Vol. 2: xx, 202-513. Vol. 3: xxi, 514-800. [volumes have continuous pagination for the main sequence but separate pagination for the preliminaries]


Rule is to retain the preliminaries numbering for only the first volume.

300     ‡a 3 v. (xx, 800 p.) ...


RDA continues the AACR2 practice of omitting separately paged preliminary matter except for the first volume.

300     ‡a 3 volumes (xx, 800 pages) ...


Book: v. 1: xxi, 300 p.; v. 2: xiv, 435 p. [volumes have separate pagination]


300     ‡a 3 v. ...

RDA LCPS on individual volume pagination.

LC practice when cataloging using RDA is to record all pagination sequences, continuous or not. AACR2 & RDA records created during the test period do not record pagination when each volume has its own pagination. Under the current LC Policy Statement [Jan 2012], LC cataloging will record all pagination sequences. Also, note that when separate volume pagination is recorded, the preliminary pages for each volume must be recorded as well. Catalogers do have the option not to follow the general LC practice if the result gets too complicated.

300     ‡a 3 volumes (xxi, 300 pages; xiv, 435 pages; 223 pages) ...


If the multipart set is incomplete, the number of volumes held is not recorded in 300. Actual volumes held are always recorded in the MFHD (MARC FORMAT for HOLDINGS DATA) for the copy, whether or not the set is complete. Ongoing multiparts (complete set has not been published or set described is complete but set in hand is not) are usually handled by specialists.


300     ‡a v. : ‡b ill. ...
300     ‡a v. in : ‡b ill. ...

RDA Note that the second option in the AACR2 example above cannot be used in RDA records; only physical volumes are recorded.

300     ‡a volumes : ‡b illustrations ...

AACR2 Not a CIP issue but worth noting: fully cataloged LC records for ongoing multiparts reflect LC practice of recording volumes held in 300 in angle brackets; catalogers should delete this information from the bibliographic record since YUL does not follow LC practice here. YUL volume holdings are recorded in MFHD 866.

300     ‡a <12> v. ...

When completed:

300     ‡a 15 v. ...

RDA. In fully cataloged records for ongoing multiparts, the LC practice of recording volumes held in angle brackets in 300 ‡a has ceased. Volumes held are now recorded in LC's MFHDs, so this minor maintenance issue will be less of an issue in the future. (It may be that the practice has already ceased with their AACR2 cataloging)

300     ‡a volumes ...

When completed:

300     ‡a 15 volumes ...

_____ 300 ‡b Other Physical Details

AACR2 2.5C.  All illustrative matter is recorded in the ‡b subfield. On Voyager, enter as:  space - colon - ‡b. (Voyager will supply a space before and after ‡b automatically)

300     ‡a xx, 33 p., [4] p. of plates : ‡b ill. ...

RDA. All standard illustration terms are no longer abbreviated.

300     ‡a xx, 33 pages, 4 unnumbered pages of plates : ‡b illustrations ...

AACR2 2.5C1, 2.5C2. Follow the LC rule interpretation under 2.5C5: "Describe an illustrated printed monograph as 'ill.' in all cases unless there are maps present or AACR2 2.5C5 is applicable ("Disregard illustrated title pages and minor illustrations." ).

Note that tables containing only words or numbers are not considered illustrations.

Following LCRI 2.5C5 should be considered optional. RDA does not abbreviate "illustrations."

AACR2 (LCCN 2004002402)

300     ‡a 782 p. : ‡b ill. ...


300     ‡a 782 pages : ‡b illustrations ...

AACR2 (LCCN 2003048402)

300     ‡a xi, 85 p. : ‡b ill., maps ...

RDA The LCRI for AACR2 2.5C5 requiring that maps be recorded if present has not been carried over into the RDA LCPS; it is now cataloger judgment. Other standard terms used in AACR2 (e.g. portraits) have been carried over into RDA. The RDA default is to use only "illustrations," but the cataloger has the option to use one or more of the specific terms, and if none of the terms applies to the book in hand, the cataloger can use an "off-list" term. The LCPS generally discourages using the option, but it is not wrong to do so.

300     ‡a xi, 85 pages : ‡b illustrations, maps ...

If "ill." is recorded, be sure code "a" has been entered in the 008 Illustrations fixed field.


Code both a and b if maps are also recorded.


AACR2 2.5C3. Describe colored illustrations if considered to be important. The underlined section is new in 2005; note that a colored illustration is "an illustration containing any color," but black, white, and shades of gray are not considered to be colors in AACR2/rev. (But a black and red illustration is a colored illustration).

RDA rules for what & how to record illustrative content can be found in RDA chapter 7 (RDA separates the rules for illustrations from the rules for the carrier categories.) RDA examples use the British spelling for "colour," but there is no rule determining spelling in RDA. US practice is to use US spelling. As with other terms used in b, "color" is not abbreviated.

LC RDA Policy: $b is not recorded unless the illustrations are significant (in volume or importance). For CIP, go ahead and add $b. For completed LC cataloging without $b, do not add $b.

EXAMPLES. (All LC records in the examples are AACR2)

LCCN 2002494254


300     ‡a 95 p. : ‡b col. ill. ...


300     ‡a 95 pages : ‡b color illustrations ...

LCCN 2003442446


300     ‡a 285 p. : ‡b ill. (some col.) ...


300     ‡a 285 pages : ‡b illustrations (some color) ...

LCCN 2003070402


300     ‡a 64 p. : ‡b col. ill., col. maps ...


300     ‡a 64 pages : ‡b color illustrations, color maps ...

LCCN 2004046825


300     ‡a 64 p. : ‡b ill. (some col.), maps (some col.) ...


300     ‡a 64 pages : ‡b illustrations (some color), maps (some color) ...

LCCN 2004045526 [some of the illustrations are in color; all of the maps are in color]


300     ‡a 64 p. : ‡b ill. (some col.), col. maps ...


300     ‡a 64 pages : ‡b illustrations (some color), color maps ...

LCCN 2002010318 [most of the illustrations are in color; all of maps are in color]


300     ‡a 64 p. : ‡b ill. (chiefly col.), col. maps ...


300     ‡a 64 pages : ‡b illustrations (chiefly color), color maps ...

LCCN 2001097794 [publication is mostly color illustrations & has one color map]


300     ‡a xi, 203 p. : ‡b chiefly col. ill., col. map ...


300     ‡a xi, 203 pages : ‡b chiefly color illustrations [color map] ...


AACR2 2.5C4. If the illustrations are numbered in the publication, record the numbering.


300     ‡a 287 p. : ‡b 16 ill. ...


300     ‡a 287 pages : ‡b 16 illustrations ...

AACR2 2.5C5. If the publication consists wholly or predominantly of illustrations, give all ill. or chiefly ill., as appropriate.

Optionally, you can follow this LC practice: If those illustrations are all of one type, give all [name of type] or chiefly [name of type].

REMEMBER: In AACR2 records following the LCRIs, the illustration terms are only used if they are all of one type and the publication is wholly or mostly illustrations and you decide to follow the option; if they are of various types, or if the item is not predominantly illustrations, just use ill. (or ill., maps). RDA defaults to "illustrations" only, and LC practice is to prefer the default, but catalogers (including LC catalogers) are free to use the alternative if considered to be helpful to the user. But note that there is no LCPS about determining whether the book is mostly illustrations of one type, or what to do when there is more than one type--the cataloger decides.


300     ‡a 1 v. (unpaged) : ‡b all ill. ...
300     ‡a xii, 226 p. : ‡b chiefly ports. ...

RDA LC will not routinely record illustrations in general or of any specific type in 300 $b. When the LC cataloger considers the illustrations to be an important part of the book, LC will use "illustrations" as the default even for a combination of maps and other types of illustrations, but LC and other cataloging agencies may go beyond the default if the specific type is considered to be important to bring out.

300     ‡a 1 volume (unpaged) : ‡b all illustrations ...
300     ‡a xii, 226 pages : ‡b chiefly portraits ...

Note that if the publication is wholly or mostly maps, the item to be cataloged is probably an atlas, and the cataloging rules for books are not applied. For example, the 300 should begin "1 atlas." CAUTION: use of the term "atlas" in the title does not always mean that the item is cataloged using the cartographic rules. However, if the item to be cataloged appears to be an atlas -- a collection of maps -- it should be referred to a map cataloging specialist.

Music scores are out of scope for CIP, but for the record, if the publication is wholly or mostly music, the item to be cataloged is probably a score, and the cataloging rules for books are not applied. If the item to be cataloged is mostly music, it should be referred to a music cataloging specialist.

REMINDER: if a specific illustration type is recorded in subfield b, then the 008 Illustrations fixed field code(s) must also be specific; again, recording an illustration type other than maps is optional, and even then is applied only in very restricted situations! Valid AACR2 illustration types (use the abbreviations as given in the table) and their corresponding MARC21 008 codes:

Type of illustration




coats of arms






geneal. tables












NOTE: Plates are recorded in a but are coded (f) in the 008 Illustrations fixed field. See earlier section above under AACR2.5B9 (Leaves or pages of plates)

NOTE: The list of illustration types is from AACR2 2.5C2. Note that AACR2 says that if none of the terms adequately describes the illustrations, a more appropriate term (e.g. computer drawings) may be used. In this situation, you should run it by your supervisor.

RDA TIP. If you can't remember the written out form of the abbreviation, click in any of the Illustrations fixed fields in 008 in Voyager to expose the menu. All of the valid types are listed in written out form.

AACR2 2.5C6. If illustrative matter is issued in a pocket inside the cover of an item, use "ill." in 300 & add a note.

300     ‡a xli, 13 p. : ‡b ill., maps ...
500     ‡a Four maps on 2 folded leaves in pocket.


300     ‡a xli, 13 pages : ‡b illustrations, maps ...
500     ‡a Four maps on 2 folded leaves in pocket.

Note that when a number is the first word of a note, the number is written out, but that otherwise Arabic numerals are used in notes.



_____ 300 SUBFIELD c

AACR2 2.5D. On Voyager, enter as space - semicolon - ‡c (Voyager will supply a space before and after ‡c automatically).


300     ‡a xi, 170 p. : ‡b ill. ; ‡c 22 cm.


300     ‡a xi, 170 pages : ‡b illustrations ; ‡c 22 cm

AACR2 2.5D1. Give the height of the book in centimeters; round up to the next whole centimeter, e.g. if a volume measures 17.2 centimeters, record it as 18 cm. If the volume is less than 10 cm., check with your supervisor. (SML has special rules for miniature books.) Use the abbreviation cm. for centimeters, but see the next paragraph.

RDA does not consider "cm" to be an abbreviation (most countries that use "cm" as a standard measurement do not consider it to be an abbreviation.) By default, RDA cataloging does not have a period after "cm". Exception. RDA records using ISBD punctuation (current practice for now), should have the period after "cm" if the record has a 4xx for the series. Locally, the exception can be ignored; at some point MARC will probably be updated to enter a period if there is a 4xx in the record. FYI, MARC currently is supposed to supply parentheses and "ISSN" -- if there is an ISSN -- to 490s even though ISBD requires parentheses and the ISSN text in catalog records. Please do not spend time looking for periods to "correct."

AACR2 2.5D2. If the width of the volume is either less than half the height or greater than the height, give in the form <height> x <width>

Width is less than half the height:

300     ‡a 1 v. (unpaged) ; ‡c 20 x 8 cm.

Width is greater than the height:

300     ‡a 1 v. (various pagings) ; ‡c 20 x 32 cm.

RDA records would leave out the period after "cm" in the 2 examples above in most cases, and "v." would be spelled out; otherwise there is no change from AACR2.

300     ‡a 1 volume (unpaged) ; ‡c 20 x 8 cm

HISTORICAL NOTE FOR SML CATALOGERS. When SML Yale cataloging used OCLC to generate catalog cards, catalogers would record widths of 20 or more cm. after the multiplication sign (e.g. 25 x 22 cm.) even the width did not comply with the 2.5D2 rule (which pre-dates AACR2). This told the OCLC card production program to supply a + (oversize) symbol in the call number of the printed card. Examples of these abound in the YUL database. Do not use them as an example!

On Orbis, the SML cataloger will add "‡m Oversize" in the Orbis record holdings. [Until July 2007 YUL practice also included a + to (LC), (e.g. (LC)+ ‡m Oversize)]

See (MFHD Local: SML) Oversize.


852 0 0 ‡b sml ‡h HD8700.6 ‡i C48X 1988 (LC) ‡m Oversize

For SML cataloging, and most YUL libraries cataloged by CMS, height above 29 cm or width above 25 cm is considered "Folio." The text Folio is entered in ‡k and ‡m Oversize is not added after the call number. Until Jan. 2008 Folio size call numbers consisted of the LCC class letter & a sequential number. From Jan. 2008, Folio call numbers were no different from oversize and "regular size" call numbers.

852 0 0 ‡b sml ‡k Folio ‡h HD8700.6 ‡i C48X 1988 (LC)

AACR2 2.5D3. If the volumes in a multivolume set differ in height and the difference is more than two centimeters, give the smallest size and the largest size, separated by a hyphen.

300     ‡a 2 v. : ‡b col. ill. ; ‡c 24-28 cm.


300     ‡a 2 volumes : ‡b color illustrations ; ‡c 24-28 cm



Accompanying Material

300 __ e

REMINDER: SML catalogers should keep in mind special procedures for accompanying media items.


_____ AACR2 2.5E Accompanying material is recorded in the ‡e subfield. Punctuation is space - + -  ‡e <number of items> <type of accompanying material><period (if a parenthesis is used, a period is not added) >

300     ‡a 271 p. : ‡b ill. ; ‡c 21 cm. + ‡e 1 answer book.
300     ‡a 271 p. : ‡b ill. ; ‡c 21 cm. + ‡e 1 atlas (37 p., 19 leaves : 20 col. maps ; 37 cm.)
300     ‡a 271 p. : ‡b ill. ; ‡c 21 cm. + ‡e 2 CD-ROMs.
300     ‡a 271 p. : ‡b ill. ; ‡c 21 cm. + ‡e 3 sound discs.
300     ‡a 271 p. : ‡b ill. ; ‡c 21 cm. + ‡e 3 microfiches.

NOTE: providing physical description of the accompanying material is optional; the 2nd example could also be done as: ... + ‡e 1 atlas.


Accompanying material using RDA/LCPS rules. Currently, the LCPS offers 3 options: a second 300 field, + ‡e in a single 300, or a 500 note (avoid the last option). Note that the period used in AACR2 is not used at the end of 300 unless the last word is an abbreviation. (The LCRI for AACR2 required a period.) Some examples with + ‡e:

300     ‡a 271 pages : ‡b illustrations ; ‡c 21 cm + ‡e 1 answer book


300     ‡a 271 pages : ‡b illustrations ; ‡c 21 cm + ‡e 1 atlas (37 pages, 19 leaves : 20 color maps ; 37 cm)


300     ‡a 271 pages : ‡b illustrations ; ‡c 21 cm + ‡e 2 CD-ROMs


300     ‡a 271 pages : ‡b illustrations ; ‡c 21 cm + ‡e 3 audio discs


300     ‡a 271 pages : ‡b illustrations ; ‡c 21 cm + ‡e 3 microfiches


The first two examples cataloged with additional 300 fields. How much detail to include is a cataloger decision:

300     ‡a 271 pages : ‡b illustrations ; ‡c 21 cm
300     ‡a 1 answer book


300     ‡a 271 pages : ‡b illustrations ; ‡c 21 cm
300     ‡a 1 atlas (37 pages, 19 leaves) : ‡b 20 color maps ; ‡c 37 cm


RDA/MARC Fields 336, 337, 338

Fields 336 (content), 337 (media type), and 338 (carrier) were created for RDA records to substitute for the AACR2 general material designator [or GMD; the ‡h subfield in 245). It's possible OCLC will OK them for AACR2 records as well. If they are in the record, leave them as is, but don't assume a record is RDA if it has these fields (the 040 ‡e rda is the most reliable indicator that the cataloger intended to apply RDA rules). All CIP for books will have a standard 336-338 set, which will be pre-entered in the bibliographic record.

Excerpt from a record for a book with no accompanying media (completed by LC [2011934053]). Note that there is a period after cm not because it is an abbreviation, but because of ISBD punctuation rules (period at the end of 300 if there is a 490). The "RDA" 336, 337 & 338 fields for the book will be part of the CIP template, so it will not be necessary to key them in.

040     ‡a DLC ‡b eng ‡c DLC ‡e rda
300     ‡a ‡a viii, 177 pages ; ‡c 24 cm.
336     ‡a text ‡2 rdacontent
337     ‡a unmediated ‡2 rdamedia
338     ‡a volume ‡2 rdacarrier
490     ‡a Studies in public choice, ‡x 0924-4700 ; ‡v vol. 23

Accompanying material in 336-338

It may be necessary to include content, media type & carrier information to account for the accompanying material. The rules say to record all that are applicable. There is an alternative to record only the primary material (the predominant carrier or the most substantial carrier). There is no LCPS; it's left to cataloger judgment.

Current (as of June 2012) LC practice. Code for the accompanying material as well as the book. Grouping fields by MARC tag is best practice; a field is not repeated if the term for the primary material is the same as the term for the accompanying material. [for examples see Module 1 of LC Training 2012, page 52]

Do this with the help of your supervisor; it appears accompanying material will not be part of the template.

The terms in 336-338 are taken from an authorized master list; in 338 $a you cannot use CD-ROM; in 337 $a you cannot enter "electronic resource." The cataloger has the option to use such terms in $3 but the option has not been used often. Examples assume 336 for the accompanying material does not have to be re-entered if the value doesn't change for the accompanying part.

Links to the lists of controlled terms can be found in the RDA section of the Tools and Resources/Cataloging Tools page. Look for the RDA section and the links at 2.,3., & 4.

The following 2 examples account for the accompanying material in separate 337 and 338 fields. LC practice followed grouping by tag number.

040     ‡a DLC ‡b eng ‡e rda ‡c DLC ‡d CtY
300     ‡a 271 pages : ‡b illustrations ; ‡c 21 cm + ‡e 2 CD-ROMs.
336     ‡a text ‡2 rdacontent
337     ‡a unmediated ‡2 rdamedia
337     ‡a computer ‡2 rdamedia
338     ‡a volume ‡2 rdacarrier
338     ‡a computer disc ‡2 rdacarrier

In the following example, note that RDA terminology uses "audio disc" for CDs, while AACR2 uses "sound disc."

040     ‡a DLC ‡b eng ‡c DLC ‡e rda ‡d CtY
300     ‡a 271 pages : ‡b illustrations ; ‡c 21 cm + ‡e 3 audio discs.
336     ‡a text ‡2 rdacontent
336     ‡a spoken word ‡2 rdacontent
337     ‡a unmediated ‡2 rdamedia
337     ‡a audio ‡2 rdamedia
338     ‡a volume ‡2 rdacarrier
338     ‡a audio disc ‡2 rdacarrier

Two other ways of organizing the 3xx's could be used. Until we hear otherwise, the following versions are all valid; there is no priority order.

Version 1. Primary and secondary fields are grouped separately, but if a field, in this case 336 is the same for both primary & secondary, it isn't repeated.

040     ‡a DLC ‡b eng ‡c DLC ‡e rda ‡d CtY
300     ‡a 271 pages : ‡b illustrations ; ‡c 21 cm + ‡e 3 microfiches.
336     ‡a text ‡2 rdacontent
337     ‡a unmediated ‡2 rdamedia
338     ‡a volume ‡2 rdacarrier
337     ‡a microform ‡2 rdamedia
338     ‡a microfiche ‡2 rdacarrier

Version 2. Multiple subfield a's rather than multiple variable fields. LCPS says to accept records in that form when doing copy cataloging.

040     ‡a DLC ‡b eng ‡c DLC ‡e rda ‡d CtY
300     ‡a 271 pages : ‡b illustrations ; ‡c 21 cm + ‡e 3 microfiches
336     ‡a text ‡2 rdacontent
337     ‡a unmediated ‡a microform ‡2 rdamedia
338     ‡a volume ‡a microfiche ‡2 rdacarrier



_____ 490/830 FIELDS. 490 is used to transcribe the series as it appears on the item; the 8xx field is used for the established form of the series, the series added entry. For tagging patterns, refer to SERIES TAGGING below. The established form of the series should be on a series authority record (SAR). In Voyager, use the Staff Search Title index (macro: alt shift w) to search for SARs. As of 2006, CIP records are all tagged 490 0 & are without 8xxs, but CIP records updated by member libraries may have changed the tag to 490 1 and made an 8xx series added entry.

Our current contract with Backstage (MARS) authority processing will automatically re-tag 490 0 to 490 1 and make an 830 series added entry if a SAR exists in the national authority file, so in general do not re-tag 490 0 to 490 1 or make an 830 when upgrading CIP.

[NOTE: for an author series (works, selections, multipart with individual titles), the tag will be 800. Series entered under corporate name (810, e.g. a museum) or a conference name (811) should be very rare. MARS processing should take care of these as well.]

Series Verification. If there are different forms of series in various places in the book, there are rules for choosing which form to transcribe.

AACR2. Choose as the source for the series, in order of priority: 1. series title page (not the title page), usually the page preceding the title page. -- 2. the book's title page -- 3. the cover (not necessarily the front cover) -- 4. rest of the book (e.g. verso t.p. is last in order of priority)

RDA. 1. series title page (or the monograph title page in the absence of a series title page) -- 2. cover -- 3. caption -- 4. masthead.

If in none of the above, take the series from anywhere in the book, prefer a source where the series is presented formally.

In both sets of rules, if there is a main series and a subseries, the source in the book is the page with both the main and subseries.

SERIES TRANSCRIPTION. With series in CIP records, there are 4 potential transcription problems:

  1. 490 is on the bibliographic record, but is not on the item.
  2. 490 is on the bibliographic record but does not match the form of the series as it appears on the item.
  3. Series is on the item, but is not recorded in the bibliographic record.
  4. What appears to be a series is a series-like phrase and should not be recorded in 490.

1. Series is not on the item. If the series recorded in 490 is not on the item, it should be deleted from the bibliographic record. If a series has been recorded in the MARC CIP 490 but only appears in the CIP block on the item in hand, the series should be deleted from the record. (LCRI 1.6 Series Statement Present Only in Cataloging Data/Bibliography) If the record was updated by an OCLC member and an 830 has been made, delete the 830 as well. Consult with your supervisor before deleting a 490 or 830 from a CIP record or a CIP record upgraded to full-level.

2. Form of series on the bibliographic record 490 does not match the form of the series on the item in hand. Modify the bibliographic record 490 to match the form of the series on the item. Remember to include the initial article. If there is no 830, MARS will make it, so you do not need to make a series added entry. If there is an 830 made by an OCLC member, assume it is correct match on the established form given in the SAR. Consult with your supervisor when modifying the form of the series in 490.

3. Series not recorded on bibliographic record. Check the title page, the pages preceding the title page, the verso of the title page (except the CIP block), the cover, and the pages at the end of the book for series. If a series is found, transcribe it (see instructions below). If the series only appears on the item in the CIP block (usually on the verso t.p., sometimes at the end of the book), do not transcribe the series in 490.

If the series appears on the book jacket only, check with your supervisor (LCRI 1.6A2 Other Sources for Series Statements).

If it is necessary to transcribe the series statement in the bibliographic record, the series should be recorded in a 490 field as it appears on the book. Guidelines:

  • transcribe the series as you would a title in 245
  • capitalize only the first letter of the series and the first letter of proper names: Studies in Hawaiian history series
  • if the first word of the series is an article, the article should be transcribed
  • Since MARC 440 became obsolete in 2006, if the library's decision is to trace (make an added entry), an 830 is made even if it is an exact match on 490.

Precede volume number with space - semicolon ‡v.

490 1   ‡a American academy of religion academy series ; ‡v no. 84
490 1   ‡a Literary studies--East and West ; ‡v v. 12
490 1   ‡a Architecture & design library
490 1   ‡a The best of long range planning ; ‡v 2nd ser., no. 3

The examples above would apply to either AACR2 or RDA. However, RDA differs from AACR2 in the transcription of the volume number in $v. AACR2 converts any written out captions to abbreviations; RDA transcribes captions as found. AACR2 converts roman numerals to arabic numerals; RDA transcribes roman numerals as found.

For AACR2 records, if there is a caption, check the authority record or other bibliographic records for the correct abbreviation. If no authority record is found, check with your supervisor.

Series as it appears in the book: Literary studies--East and West: volume XII


490 1   ‡a Literary studies--East and West ; ‡v v. 12


490 1   ‡a Literary studies--East and West ; ‡v volume XII


Do not enclose the series statement in parentheses. (In the printed CIP block on the t.p. verso, the series statement will appear in parentheses, but parentheses are not used in the MARC record.)

If the series has an  ISSN number, transcribe it following comma ‡x:

490 1   ‡a Art reference collection, ‡x 0193-6867 ; ‡v no. 26

Per the current (2012) LCPS, RDA records should include the ISSN in the 830 as well, but it should be entered as the last subfield with no end punctuation. Use standard series end punctuation at the end of the last subfield before ‡x.

830   0 ‡a Art reference collection ; ‡v no. 26. ‡x 0193-6867

4. Series-like phrase. These phrases are not considered to be series. Sometimes these phrases are recorded in a note; sometimes these phrases are included in 260 as part of the publisher statement; sometimes these phrases are not recorded at all. Some examples of series-like phrases, mostly from the Library of Congress rule interpretations:

An American Astronautical Society Publication <not a series if the phrase repeats the name of a non-commercial issuing body and is not numbered; considered a series if numbered>

Bulfinch Press book <the phrase essentially repeats the name of a commercial publisher or a sub-imprint of the publisher; not considered a series even if numbered>

An Interscience publication <names of publisher subsidiaries are not considered series; Interscience publications are a subsidiary of Wiley Publications>

A Helen and Kurt Wolff book <in-house editor imprints are not considered series>

UC-13 <numbers alone are not considered series>

Workers of the World, Unite! <slogans are not considered series>

Booker Prize 2005 <names of prizes are not considered series>

Terms on the back cover the publisher includes to facilitate shelving in bookstores, such as "Novel," "Mystery," "Contemporary history" and so on, if unnumbered.

For most series-like phrases encountered on books with CIP cataloging:

  • the series-like phrase may have an authority record, but the authority record will only be in LCDB.
  • in the 008 window, the Type of series will be c: Series-like phrase.
  • the series authority record for a series-like phrase will not have fields 644/645/646.
  • there may be instructions in the series authority record about how to handle the phrase, e.g. Give as a quoted note if name does not appear in the publication, etc., area.

Generally LC will not record a series-like phrase in 490. If there is no 490, and you are in doubt whether to handle the phrase as a true series or a series-like phrase, consult with your supervisor.

SERIES AUTHORITY. Always check Orbis to see whether the series is classed together or classed separately (classed individually).

Use the "Retrieve Authorities" option from the Voyager Record menu to access the authority record. If it is necessary to search Orbis or LCDB, use non-keyword search Staff Title Headings Search to retrieve the authority record.

If there is no Yale decision re classed together/classed separately on the authority record,  check in Web Voyage for local practice. If there is no evidence of local practice, i.e., if you are cataloging the first title in the series, accept the LC decision.

SERIES TAGGING. The three basic tagging patterns for series are:

1. SERIES NOT TRACED. Series is not retrievable using a standard title search, although the series can be retrieved in Orbis using the non-keyword search index Series: Not traced. Series not traced has been standard practice for LC since 2006, so expect only 490s. If the CIP has been upgraded to full level by an OCLC member, it might have been revised to 490 1/830, covered in 2.-3. below. MARS processing will convert 490 0's to 490 1/830, so don't bother trying to convert the 490 0 to our local practice.

Typical series statements from LCDB. SARs created by LC have 645 t (trace) but the LC CIPs follow its post-2006 practice. MARS will convert 490 0 series to 490 1/830 based on the SARs.

490 0   ‡a Cambridge studies in biological and evolutionary anthropology

490 0   ‡a Purdue studies in Romance literatures ; ‡v v. 51

There are some series where the cataloger considers the series to be a publisher stock number; the SAR may be for a series but 645 will be coded n. LC (& library cataloging in general) would not have traced the Bantam series even prior to 2006:

490 0   ‡a Bantam pathfinder series ; ‡v 56

If there is an article at the beginning of the title of an untraced series, transcribe it. No filing indicator is used with 490s:

490 0   ‡a The best of British in old photographs

2. SERIES TRACED THE SAME. Series title is transcribed in 490 1 and is searchable as it appears on the book via the 830 field.

Historical note. Field 440 (now obsolete) was used to avoid re-keying the series statement in the 830 field. LC CIP generally does not apply 490 1/830, but OCLC member upgrades may have changed 490 0 to 490 1/830. As noted earlier, MARS will update 490 0 to 490 1/830. As of this writing, the legacy records in Orbis with the 440 tag have not been updated. Catalog Management requests that you leave these alone since we hope to do a batch update at some point.

Current cataloging policy:

490 1   ‡a American poets' continuum series ; ‡v v. 40
830   0 ‡a American poets' continuum series ; ‡v v. 40.

Obsolete practice:

440   0 ‡a American poets' continuum series ; ‡v v. 40 <OBSOLETE--DO NOT USE>

If there is an article at the beginning of the title, transcribe it in 490. The 830 should not have an initial article.

Current cataloging policy:

490 1   ‡a The best of British in old photographs
830   0 ‡a Best of British in old photographs.

Obsolete practice:

440   4 ‡a The best of British in old photographs <OBSOLETE--DO NOT USE>


3. SERIES TRACED DIFFERENTLY. Series title is searchable in a form different from the way it appears on the book. The series as it appears on the book is transcribed in 490 1_ and is not searchable on a regular title search. The searchable established form is recorded in 830 _0. The authority record heading should match the 830, not the 490.

Under current MARC rules dating from 2006, 490 first indicator 1 has been redefined as "Series traced" (formerly: Series traced differently). As seen in 2. above, a series added entry is made even when the series added entry matches the series statement, in addition to the series traced differently scenario in 3.

490 1   ‡a Architecture & design library
830   0 ‡a Architecture and design library.


490 1   ‡a Springer series societal impact on aging
830   0 ‡a Societal impact on aging.


In some rare instances, the cataloging rules require some series to be entered under corporate name; these will generally be handled using the "traced differently" pattern. If "Retrieve Authorities" from the Voyager Record menu isn't an option, use the non-keyword Staff Name/Title Headings Search to search Orbis or LCDB. However, series entered under corporate name are almost never encountered in current cataloging.

PUNCTUATION: note that there is no end punctuation at the 490 level, but that end punctuation (period) is used at the 8XX level unless the title ends with a parenthesis.


_____ 5XX FIELDS. Follow LC guidelines -- no significant change from the LCRI 2.7B in LCPS in RDA records will have AACR2 abbreviations spelled out unless the note is in quotation marks. Per LCPS 1.7.1, references to unnumbered pages in bibliographical and other notes are not bracketed if the CIP record is coded as RDA. Keep in mind that in field 300 brackets are not used for unnumbered pages, but the term "unnumbered" is required when appropriate.

If the book includes  bibliographical references (footnotes or endnotes), use the note:

504     ‡a Includes bibliographical references.

If the book includes a bibliography or bibliographies, record the page numbers as a range in a parenthetical qualifier to the standard note in the form  p. <first page number> - hyphen - <last page number>. The closing parenthesis is followed by a period. If bibliographical references are recorded in a 504 note, code "b" in the Orbis 008 fixed field Contents. Note that RDA practice does not bracket the unnumbered page but AACR2 requires brackets in that situation.


504     ‡a Includes bibliographical references (p. 125-127).


504     ‡a Includes bibliographical references (pages 125-127).


504     ‡a Includes bibliographical references (p. [504]-506).


504     ‡a Includes bibliographical references (pages 504-506).

If the book includes an index,  record the index in a 500 note in the form Includes index. Use the plural if there is more than one index. If the book includes both bibliographical references and an index, record the index as part of the bibliographical references note in 504. If an index is recorded, code 1 in Orbis 008 fixed field Index.

500     ‡a Includes index.

504     ‡a Includes bibliographical references (p. 405-[430]) and indexes.

RDA cataloging will spell out abbreviations & leave out the bracket:

504     ‡a Includes bibliographical references (pages 405-430) and indexes.

If an errata or erratum slip has been inserted, account for it in a note:

500     ‡a Errata slip inserted. <more than one error>

500     ‡a Erratum slip inserted. <one error>

In general, make sure that the other notes on the CIP record really apply to the book. Unless the notes are quoted, however, they do not actually have to be on the physical book itself. Touch base with your supervisor if you think a note should be deleted.


_____ 6XX, 7xx, and 1xx FIELDS. Unless there is an obvious typographical error, access fields (1xx, 6xx, 7xx) are left as is.

RDA records will sometimes have relationship designators ($e) as the last element of 7xx and 1xx. Leave these as is; don't add additional designators. Only authorized terms from RDA Appendix I can be used in $e.

100 1   ‡a Dickens, Charles, ‡d 1812-1870, ‡e author.
700 1   ‡a Bloom, Harold, ‡e editor of compilation.



Copy Cataloging CIP Checklist 1 (040-245)

Copy Cataloging CIP Checklist 2 (250-263)

The Cataloging in Publication Program : the Library of Congress

Ending Punctuation for Variable Fields


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Last updated: August 16, 2012