Catalogers at SML routinely
modify "LC call numbers," i.e. call numbers assigned by the Library
of Congress (the call number is often referred to as "the 050") as well
as call numbers assigned by OCLC member libraries using the
Library of Congress classification schedules.
THE MOST COMMON MODIFICATIONS
OVERSIZE: m Oversize
Oversize: Height: 28-39 cm; Width: 20-29 cm. Add m Oversize to
call numbers of oversize books at the end of the call number.
fes h QL737.C2 i C37 8:1 (LC) m Oversize
SML books have k Folio inserted between the 852 b and h if they are 40 cm or more
in height or 30 cm or more in width; m Oversize is not added at the end of the call number for Folio sizes.
Arts Library oversize is Height 29-39 cm; Width 25-30 cm; Folio is 40 cm and over; 31 cm and over.
For more examples and other oversize related issues refer to the document SML Oversize (and Miniatures).
Historical note: SML oversize prior to 2008 also included a + either at the end of the call number or before the last Cutter. SML folio prior to 2008 was assigned an accession number under the letter representing broad LC classification, e.g. Folio N 373 (LC).
(LC) AT END OF CALL NUMBER
(LC) is added to all LC
call numbers that file in the union shelf or the Kline shelf. There
are some exceptions observed at SML locations.
For (LC) notation purposes, "SML" comprises SML stacks including Judaica,
Cross Campus, and the SML Reference collections, e.g. SML Reference, East Asia Library Reference, Slavic Reading Room Reference. (The smaller collections
follow SML stacks to facilitate transfers to and from the main collection.).
For books in these locations, DO NOT USE "(LC)" with:
- all D classes
- PA-PZ (Note
that (LC) notation is used with P as a single letter)
- all Q classes
EXCEPTION: SML Near
East collection does not use (LC) below any call number.
For location-specific policies on the (LC) notation, refer to SML Catalog Department Location Table.
2. School and Departmental
libraries. (LC) notation is used for all LC classes. Note: formerly,
Kline did not use (LC) for classes GB-GC, all Q, R, S, T. The exceptional
Kline practice ceased in 2000; Kline practice is now consistent with
all other school and dept. libraries.
LC 050 00 TRAILING X
LC call numbers in field
050 00 are unique and accepted as is, with some exceptions. Capital
X is added after the last cutter number.
050 00 call number exceptions:
- Item is classed together
locally (but not by LC)
- Fine arts call numbers
(N, ND, NB, NC, NE, NX; generally not NK) where the book is about
a particular artist use the local NJ18 classification
- Mathematics Library uses
- Avoid use of training
X for serials and multiparts
History note. Until 2007, an exception was made for folio size books which were assigned accession numbers by broad LC class. Until 2008, editions & translations were kept together.
LC Classification Numbers Not Assigned by LC
LC call numbers in field 050
_4 or OCLC 090 are non-unique and trailing X is not
used. The call number is generally accepted as is with the same exceptions listed above for 050 00.
In addition, for literary (belletristic) authors using author Cutters, the author Cutter is adjusted to match either the LC author Cutter or the author Cutter previously established locally. If the author has not been assigned a Cutter by LC and is new to Orbis, it must be adjusted to fit the author sequence already in place under the class number.
CLASSED TOGETHER CALL NUMBERS--MULTIPLE COPIES--DATES IN CALL NUMBERS
CLASSED TOGETHER CALL NUMBERS
(classed together/classed separately) at a library falling under the
SML umbrella may differ from classification treatment used on cataloging
copy. When this happens, the cataloger is expected to follow the SML
treatment for the location, even when the cataloging source is LC. (Although
standard classification treatment is preferred, it is not always consistent
among SML libraries or even among different collections--"locations"--within
a given SML library). Situations to watch out for:
- SML classes together
items in a multi-part monograph or a series when the cataloging source
- SML classes separately
(the old Yale jargon was "classed individually") where the cataloging
source classes together
- SML and the cataloging
source both class together, but SML uses a call number that differs
from the source's
All SML catalogers are expected
to check the series authority record to verify SML treatment. Generally,
a series record for any classed together analyzed series or multi-part
monograph should have been created. The call number to be used (with
the addition of a volume number) should have been entered in the 090
field preceded by SML (or ART, etc.). An 090 field should be created
for every location holding the series or multi-part; an 090 for SML
does not imply similar treatment for ART. Situations to watch out for:
- Old series is classed
together, but 090 is not on the authority record. If you notice that
other analytics have a volume in the call number but there is no 090
in the series authority record, bring this to the attention of your
supervisor; the series authority record must be updated
- 090 appears in the series
authority record but not for your location. Bring this to the attention
of your supervisor; the series authority record must be updated
- New series is classed
together by LC, but 090 is not on the record. If your LC 050 has a
volume in the call number but there is no indication on the series
authority record that a local decision has been made to follow or
not follow LC, bring this to the attention of your supervisor; the
series authority record must be updated
If a call number has already been assigned to an earlier copy, generally use the same number, bearing the following exceptions in mind:
- Use the appropriate policy for "(LC)" below the call number for the location being added
- Use the appropriate oversize policy for the location being added
- Use LC classification if the other copy does not
Background: Yale policy
was to leave off the date in the call number of first editions (with
certain exceptions). In 1983, LC instituted a policy of including the
publication date in most of its call numbers; most research libraries
followed suit. To simplify processing, current copy cataloging procedure
is to accept the date in the call number assigned by the source copy
if there is one. Although not required, in current practice a date is
usually added to the call number if there is none. Later editions of
a work always have a date in the call number.
Exceptions to accepting the source copy call
number date "as is" are:
- Work letters following
the date are deleted in the absence of a conflict (e.g., 1984a is
modified to 1984).
- EXCEPTION: The work letter does not have to be deleted if the source copy is 050 00. Note that letter "z" following the date
indicates that the date is incomplete, e.g. [196-] in 260 is entered as 1960z in the call number. Note that if different works have the same class number & have the same corporate main entry, the same Cutter number is assigned, and the works are distinguished by date, and, if necessary, by work letter.
- CIP dates are corrected
to reflect the actual publication date when there is a discrepancy
- Work letter following
the date is added if a location filing in the SML Union Shelf has
another edition with the same date. At SML work letters begin with
B (A is reserved for photocopies) and are always capitalized
- Photocopies always have
a date in the call number; the date is always followed by capital
A, e.g. 1893A. The call number date of a photocopy is always the original
date of publication, not the date of publication of the photocopy
edition. A book originally published by Princeton University Press
in 1954 and reprinted as a photocopy by University Microfilms in 1984
would have the call number date 1954A. It is no longer the practice to add photocopies to records for the original (the A was not added to the date in that situation).
- Call numbers for reprint editions (in contrast to "on-demand"
photocopies issued primarily by UMI) take the date of publication
(without A), not the date of the original. (Rule of thumb: for photocopies,
the actual publisher is identified in the 533 field and the original
publisher is identified in the 260 field; for reprint editions, the
actual publisher is identified in the 260 field and the original publisher
is identified in a 500 or 534 field.)
- Supplements are distinguished
by numbers rather than dates. Example: .K56 1995, .K56 1995 Suppl,
.K56 1995 Suppl 2 (the first Suppl came out in 1996; the second in
- If both a date of publication
and a copyright date are present in the 260 field, use the date of
publication in the call number
SML Oversize (and miniatures)
SML Catalog Department. Location Table
This table documents each location's practice regarding "(LC)" at the end of the call number.