New Procedures for Cataloging Belletristic Materials at SML

To: SML Technical Services Staff
From: Joan Swanekamp
Date: (01/31/2005 creation date/ 02/16/2005 10:15 AM revision date)

The rationale for this change in procedure is to reduce staff time spent processing belletristic materials. Note that in order to save staff time, the decision is to continue to do most shelflisting against Orbis rather than against the LC Online Catalog. It is understood that split files will be created as a result of the change.

Effective: Feb. 1, 2005

1. All items in LC classes P-PZ if there is LC copy with 050 00. Fastcat, students, and authorized C&T acquisitions staff in SML Africana, Southeast Asia, and science libraries should only catalog books that fall into this category.

  • Use the 050 00 call number with trailing X.
  • Do not spend time searching to see if the author has been established at Yale.
  • Do not spend time searching to see if there are earlier editions of the work.
  • Do not check for the original if the book in hand is a translation.
  • For translations, follow the standard trailing X procedure when translation numbers have been used and place the X directly before 12-19 .

2-3 below to be followed by original and copy catalogers with authorization to catalog member copy or original cataloging. If LC copy with 050 00 is in hand, follow procedure in 1. above.

2. Literary author (P-PZ) without LC copy. Search author using Staff Name search.

a. If cataloged records and/or authority record are found, assign the LC author number or the Yale author number, whichever is more efficient.* If both numbers are known, prefer LC. Apply the LC notation for biography, criticism, correspondence, etc. whether the author number was assigned by LC or Yale (i.e., use of Yale modifications Z9/Z5/Z6/Z7 will cease after Jan. 2005.) For items requiring LC notation for biography, criticism, correspondence, etc., use the LC author number and shelflist against the LC Online Catalog.

b. If no cataloged records and/or authority record are found, shelflist against the Yale catalog.

  • When fitting a new author into an alphabetical sequence, follow standard procedure and shelflist around trailing X numbers if necessary (i.e., ignore trailing X numbers when defining the alphabetical sequence if they conflict with the main sequence).
  • Exception 1. If decision is to use PZ, shelflist against the LC catalog. See SCM: Classification F 615 Juvenile Materials, #4.
  • Note that F 615 does NOT apply to works of biography, criticism, etc.; use the appropriate non-PZ number in such cases.
  • Exception 2. If the record is to be contributed as PCC, shelflist against the LC online catalog.
  • In all cases, exceptions included, do not apply the Yale modification of the LC table for biography, criticism, correspondence, etc. (do not use Z9/Z5/Z6/Z7); always apply the LC notation.

3. Non-literary authors in P-PZ class without LC copy (e.g. linguistics and philology). Shelflist against the Yale catalog. When fitting a new author into an alphabetical sequence, follow standard procedure and shelflist around trailing X numbers if necessary (i.e., ignore trailing X numbers when defining the alphabetical sequence if they conflict with the main sequence). Always apply the appropriate LC table notation if necessary.

*Here are some points to consider:

  • If you retrieve a cataloged record in Orbis and notice that the bib record for that MFHD happens to have a 050 00 [NOT: 050 _4], use the LC call number. However, you aren't expected to go out of your way to find a 053 or a 050 if the information is not readily available.
  • If the author is new to Orbis, continue the Staff Name search in LCDB to see if LC has assigned an 050 to another work by the author.
  • Many authority records have 053 or 090 LC with the LC number assigned, but many do not. If you examine the authority record in your workflow, and there is a 053 or 090 LC, use the LC number. If your workflow bypasses the authority record and bases the class number from the MFHDs of other titles by the same author, use the MFHD class number.
  • You still need to make sure that the MFHD number applies to your author, e.g. sometimes your author is writing about another writer, or the book is a collaboration and the number is actually for the collaborator.
  • You need to be especially careful with pre-20th century authors, since in many cases the numbers are not constructed in the form <author number> $b book number).

 

Addendum: Prior to Feb. 2005, catalogers had the option of assigning a trailing W to belletristic materials with 050 00 for the L&B collection only. The special procedure for the L&B collection ceased with the implementation of the trailing X procedure for belletristic 050 00 materials for all collections cataloged by SML.

QUICK REFERENCE TABLES (WORD format)

Guidelines for Cataloging Belletristic Materials (SML) Arranged by Type of Copy:

http://www.library.yale.edu/cataloging/Orbis2Manual/Belletristic%20type.doc

Guidelines for Cataloging Belletristic Materials (SML) Arranged by Workflow:

http://www.library.yale.edu/cataloging/Orbis2Manual/Belletristic%20workflow.doc

RELATED DOCUMENTS

Belletristic Call Numbers
(Detailed workflow instructions for cataloging literature call numbers)

P-PZ40 Table

P-PZ40 Examples

Shelflisting Introduction

Use of Trailing X in Call Numbers

 

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