RLIN Fixed Fields Checklist for Books
(Draft)

For: Non-roman catalogers
By: Steven Arakawa
Date: (4/23/2003 creation date/ 23-Apr-2003 5:45 PM
revision date)


CAUTION: USE THIS CHECKLIST FOR BOOKS ONLY.

The fixed field mnemonics will be used on RLIN until early 2004, when RLG will switch to MARC21 mnemonics. For full documentation, consult MARC21 Bibliographic Formats in Cataloger's Desktop. Different mnemonics are used in some cases for other formats, e.g. serials or video.

DO NOT USE ? <=No attempt to code>

Use of the ? in fixed fields will convert to the Voyager |:No attempt to code. Presence of this character in a fixed field may cause the record to be rejected by OCLC.

TEMPLATE

LINKS

LINE 1. ID: ____RTYP:c ST:p FRN:_ MS:_ EL:?

LINE 2: CC: ____ BLT:__ DCF:? CSC:? MOD:? SNR:_ ATC:_ UD:_

LINE 3: CP:____ L:___ INT:? GPC:? BIO:? FIC:? CON:???? TOC:?

LINE 4 PC____ PD ____/____ REP:? CPI:? FSI:? ILC:? II:?


LINE 1: ID ____RTYP:c ST:p FRN:_ MS:_ EL:?

LINE 1 Only highlighted fields require cataloger intervention.

ID = RLIN record identification number. System supplied. Will begin with CTY

RTYP=RLIN record type. System supplied. Will be c=Cataloging Data Only

ST: s <save> or p <produce>

FRN= Fuller Record Notification field. No longer valid. Left blank.

MS= Record status. Cataloger should leave as is. Corresponds to Voyager Record Status field in Leader.

EL=Encoding level. Should be <blank> Full level or 4: Core level


LINE 2: CC: ____ BLT:__ DCF:? CSC:? MOD:? SNR:_ ATC:_ UD:_

Only highlighted fields require cataloger intervention.

CC=Cataloging Category. Use either 9114 for full level (corresponds to EL <blank>) or 9414 for core (corresponds to EL 4)

BLT= Bibliographic Level and Type.

First character a (=language material) <corresponds to Voyager "Type of record" field in Leader> Exception: unpublished dissertations are coded t.

Second character m (=monograph) <corresponds to Voyager "Bibliographic level" field in Leader>

DCF= Descriptive Cataloging Field. Coded as follows:

  1. Original cataloging: a =AACR2 (AACR2 rules used for description headings, & choice of entry)

  2. Member copy: accept the code used on the member record or upgrade to a, depending on unit policy

CSC= Cataloging Source Code

<BLANK> = National bibliographic agency if the record was cataloged by LC or another national library, e.g. the National Library of Canada. Formerly, blank was used only for LC.

c =Cooperative cataloging programs. Records with this code should have 042 pcc; it is only used for cataloging that follows BIBCO standards

d = Other. Use for everything else. Be sure to change the code to d if you base variant edition cataloging on LC cataloging.

MODIFIED RECORD. Use <BLANK> (=Not modified) for all machine readable records created for the first time on Voyager or the utilities, including non-roman cataloging done by the East Asian, Hebraica, and Near East teams. Exceptions to the default:

  • when Slavic cataloging has an item with chief source in Cyrillic, or when Arts & Sciences has an item with chief source in Greek, they use o:Completely romanized: printed cards romanized. This code is used because the cataloging is not a romanization of non-roman source copy from LC (r:Completely romanized: printed cards in script). The practice of romanizing non-roman script source cataloging is not followed by YUL. Units without non-roman expertise and software send items to be cataloged to the appropriate SML units.

  • when Catalog Management transcribes cataloging from cards into machine readable form and has to modify the card cataloging for various reasons indicated on the field labels, e.g. s:Shortened (because it exceeds the maximum 4.096 characters) and d:Dashed-on information removed.

Catalog Management use the default <BLANK> (=Not modified) if a catalog card with primarily roman characters has a non-roman note (the note is romanized).

Recon titles for East Asia, Hebraica, and Near East, where the non-roman part of the cataloging copy is primary rather than incidental, are not romanized. These units use the default <BLANK> (=Not modified); the appropriate non-roman unit is responsible for recon in its languages.

For new records created by the roman script teams, also use <BLANK> (=Not modified) when notes in new records need to be romanized, e.g. an added title page note where the added t.p. was in Arabic (246 15).

SNR=Series numbering. Non-MARC21 RLIN defined field used on multipart records that are analyzed. Default blank should be left as is in all cases, since generally YUL does not use this code. There is no corresponding field in Voyager.

ATC=Analysis Practice Code. Non-MARC21 RLIN defined field. Not used by YUL. Leave the default blank as is. There is no corresponding field in Voyager.

UD= Update date. System supplied. Batch loaded record updates generally 01-01-01, but DCLC records are an exception and should reflect the true update date.


LINE 3: CP:____ L:___ INT:? GPC:? BIO:? FIC:? CON:???? TOC:?

Only highlighted fields require cataloger intervention.

CP=PLACE OF PUBLICATION. On the Catalogers' Desktop, click on the MARC Formats bar, then click on the MARC code list for countries. You can search by the name of the country.

L=LANGUAGE. On the Catalogers' Desktop, click on the MARC Formats bar, then click on the MARC code list for languages. You can search by the name of the language.

INT=Intellectual Level (corresponds to Voyager AUDIENCE). Use <BLANK> (=Unknown or unspecified). Although more specific codes are available, use either BLANK or j (=Juvenile) (for children's books).

GPC=GOVT. PUBLICATION. See detailed guidelines in OCLC Bibliographic Formats and Standards:

http://www.oclc.org/bibformats/en/fixedfield/gpub.shtm

BIO=BIOGRAPHY. Use BLANK for fictional biographies. OCLC Bibliographic Formats and Standards has guidelines that are more detailed than MARC21 Format for Bibliographic Data.

http://www.oclc.org/bibformats/en/fixedfield/biog.shtm

FIC=Fiction (corresponds to Voyager LITERARY FORM). Although many options are listed, use either 0 (not fiction) or 1 (fiction). LC codes poetry and drama as 0.

CON=CONTENTS (corresponds to Voyager Contents 1-4)

  1. Order of codes should be alphabetical

  2. Use <BLANK> (= No specified nature of contents) when none of the codes apply (i.e., do not use ? (=No attempt to code))

  3. If contents are all represented by one code, then enter the appropriate code in the first character position and use <BLANK> for the subsequent character postions 2-4.

  4. "Generally, a specific code is used only if a significant part of the item is the type of material represented by the code."--MARC 21 Format for Bibliographic Data. But code b is an exception and is used even if the bibliography or bibliographical references are only a small part of the book. If "bibliographical references" or "Bibliography" is in a note, then there should be a b in Contents. (PCC Encoding Level 4 records, exceptionally, will have the code but no note) Also, note that unlike INDEX, a book that is entirely a bibliography should be coded b as bibliography.

  5. Note that exhibition catalogs (--Exhibitions) are coded c.

More detailed scope notes for each of the codes are in OCLC Bibliographic Formats and Standards

http://www.oclc.org/bibformats/en/fixedfield/cont.shtm

TOC=Type of Control. Leave as is. Default on new records is <BLANK> (=No specific type of control)


LINE 4 PC____ PD ____/____ REP:? CPI:? FSI:? ILC:? II:?

Only highlighted fields require cataloger intervention

PC=Publication Code (corresponds to Voyager PUBLICATION STATUS)

  • DO NOT USE THE FOLLOWING CODES FOR BOOKS: c d e i k n p t u |
  • Member copy: use the code found on the cataloging copy
  • Variant edition: If the book is a reprint, use r. If the book is same year, different publisher, use the code on the source copy.
  • Multipart sets. If you have a multipart set that is incomplete or if the multipart set is complete but the initial date of publication differs from the publication date of the final volume, use m. Otherwise, use s or r (for reprints).
  • If a book is both a reprint and a multipart, use r and use the earliest date of publication in Date 2.

PD=Publication date (Corresponds to Voyager DATE 1/DATE 2)

DATE 1

  • Should always be the same as the date of publication
  • If a multipart, Date 1 is the initial date of publication.
  • For multiparts, if the dates in 260 and 362 differ, choose the earliest date.
  • If digits are missing, use u, e.g. 260 ... 194-?, then Date 1 194u

DATE 2

  • Use BLANK if Publication Status is s
  • If Publication Status is m, enter the later date.
  • Use 9999 if Publication Status is m and the set is ongoing (i.e., NOT uuuu)
  • Enter the original publication date of a reprint in Date 2. The reprint date should be in Date 1.

For examples of Publication Status codes and dates, see OCLC Bibliographic Formats and Standards

http://www.oclc.org/bibformats/en/fixedfield/dates.shtm

REP=Reproduction code (corresponds to Voyager FORM OF ITEM). For printed books, always use <BLANK>(=Not a reproduction). If you are cataloging a book, no other code should be used. Do not use this code for accompanying material.

CPI=Conference Publication Indicator (corresponds to Voyager CONF. PUBLICATION). Always use 1 if any of the subjects have subdivision --Congresses. But code 1 can also be used for collections or partial collections of contributions that were based on papers presented at a conference, where the subdivision --Congresses is not always entered. In such cases, there should be a note something like "Based on papers originally presented at such and such conference..." Do not use the code if the entire monograph was based on one paper from the conference.

FSI=Festschrift Indicator (corresponds to Voyager FESTSCHRIFT). "A festschrift is defined as a complimentary or memorial publication usually in the form of a collection of essays, addresses, or biographical, bibliographic, scientific, or other contributions. It often embodies the results of research, issued in honor of a person, an institution, or a society, as a rule, on the occasion of an anniversary celebration. A true festschrift generally mentions the person, institution, or society it commemorates on the chief source of information (i.e., title page). The title of the work may or may not use the word festschrift. Other indications that an item is a festschrift include phrases such as: papers in honor of, in memory of, commemorating, and their equivalents in foreign languages."--MARC21 Format for Bibliographic Data.

ILC=Illustration code (corresponds to Voyager ILLUSTRATIONS 1-4)

  1. Order of codes should be alphabetical

  2. Use: <BLANK> when there are no illustrations (i.e., do not use ?)

  3. If Illustrations are all represented by one code, then select the appropriate code for Illustration first character position (usually a) and use <BLANK> (=no illustrations) for Illustration character positions 2-4. Do not leave any ?

  4. Selection is based on terms found in field 300, including $a and $e, but not from the 500 field.

    If 300 $a 30 p., [3] p. of plates : $b ill. ..., then:

    ILC af

  5. Conversely, if a term is not named in 300, it is not coded in Illustrations. So, if 300 ... ill. but some of the illustrations in the book are portraits,

    ILC a
    NOT
    ILC ac
More examples in OCLC BIbliographic Formats and Standards:

http://www.oclc.org/bibformats/en/fixedfield/ills.shtm

INDEX. A table of contents is not an index. Not used if the book itself is an index. The code is intended for situations when the item includes an index to its own contents. There should be a note in the record such as 500 Includes index unless the Encoding Level is 4.

 


006 Additional material

Do not use for accompanying material


007 Physical description

Do not use for books. (Appears on the RLIN template but disappears when the record is entered)

 

 

 

 

 

 

 

 

 

 

[TOC] | Cataloging at Yale | [Optional Link]


Copyright © 2003 Yale University Library
Contact: steven.arakawa@yale.edu
Last updated: 23-Apr-2003 5:45 PM
URL:
http://www.library.yale.edu/cataloging/Orbis2Manual/fixedfieldsrlin.htm