CAUTION: USE THIS CHECKLIST FOR BOOKS ONLY.
The fixed field mnemonics will
be used on RLIN until early 2004, when RLG will switch to MARC21 mnemonics.
For full documentation, consult MARC21 Bibliographic Formats in Cataloger's
Desktop. Different mnemonics are used in some cases for other formats,
e.g. serials or video.
DO NOT USE ? <=No attempt
Use of the ? in fixed fields
will convert to the Voyager |:No attempt to code. Presence of this character
in a fixed field may cause the record to be rejected by OCLC.
ID: ____RTYP:c ST:p FRN:_ MS:_ EL:?
CC: ____ BLT:__ DCF:? CSC:? MOD:? SNR:_ ATC:_ UD:_
CP:____ L:___ INT:? GPC:? BIO:? FIC:? CON:???? TOC:?
LINE 4 PC____
PD ____/____ REP:? CPI:? FSI:? ILC:? II:?
LINE 1: ID ____RTYP:c
ST:p FRN:_ MS:_ EL:?
LINE 1 Only highlighted fields
require cataloger intervention.
ID = RLIN record identification
number. System supplied. Will begin with CTY
RTYP=RLIN record type. System
supplied. Will be c=Cataloging Data Only
<save> or p <produce>
FRN= Fuller Record Notification
field. No longer valid. Left blank.
MS= Record status. Cataloger
should leave as is. Corresponds to Voyager Record Status field in Leader.
EL=Encoding level. Should
be <blank> Full level or 4: Core level
2: CC: ____ BLT:__ DCF:? CSC:? MOD:? SNR:_ ATC:_ UD:_
Only highlighted fields require
Use either 9114 for full level (corresponds to EL <blank>) or
9414 for core (corresponds to EL 4)
BLT= Bibliographic Level
First character a (=language
to Voyager "Type of record" field in Leader> Exception:
unpublished dissertations are coded t.
Second character m (=monograph)
<corresponds to Voyager "Bibliographic level" field
DCF= Descriptive Cataloging
Field. Coded as follows:
- Original cataloging:
a =AACR2 (AACR2 rules used for description headings, &
choice of entry)
- Member copy: accept the
code used on the member record or upgrade to a, depending on unit
CSC= Cataloging Source
<BLANK> = National
bibliographic agency if the record was cataloged by LC or another
national library, e.g. the National Library of Canada. Formerly, blank
was used only for LC.
c =Cooperative cataloging
with this code should have 042 pcc; it is only used for cataloging
that follows BIBCO standards
d = Other. Use for
everything else. Be sure to change the code to d if you base variant
edition cataloging on LC cataloging.
MODIFIED RECORD. Use
<BLANK> (=Not modified) for all machine readable records
created for the first time on Voyager or the utilities, including non-roman
cataloging done by the East Asian, Hebraica, and Near East teams. Exceptions
to the default:
- when Slavic cataloging
has an item with chief source in Cyrillic, or when Arts & Sciences
has an item with chief source in Greek, they use o:Completely romanized:
printed cards romanized. This code is used because the cataloging
is not a romanization of non-roman source copy from LC (r:Completely
romanized: printed cards in script). The practice of romanizing
non-roman script source cataloging is not followed by YUL. Units without
non-roman expertise and software send items to be cataloged to the
appropriate SML units.
- when Catalog Management
transcribes cataloging from cards into machine readable form and has
to modify the card cataloging for various reasons indicated on the
field labels, e.g. s:Shortened (because it exceeds the maximum
4.096 characters) and d:Dashed-on information removed.
Catalog Management use the
default <BLANK> (=Not modified) if a catalog card with
primarily roman characters has a non-roman note (the note is romanized).
Recon titles for East Asia,
Hebraica, and Near East, where the non-roman part of the cataloging
copy is primary rather than incidental, are not romanized. These units
use the default <BLANK> (=Not modified); the appropriate
non-roman unit is responsible for recon in its languages.
For new records created by
the roman script teams, also use <BLANK> (=Not modified)
when notes in new records need to be romanized, e.g. an added title
page note where the added t.p. was in Arabic (246 15).
SNR=Series numbering. Non-MARC21
RLIN defined field used on multipart records that are analyzed. Default
blank should be left as is in all cases, since generally YUL does not
use this code. There is no corresponding field in Voyager.
ATC=Analysis Practice Code.
Non-MARC21 RLIN defined field. Not used by YUL. Leave the default blank
as is. There is no corresponding field in Voyager.
UD= Update date. System supplied.
Batch loaded record updates generally 01-01-01, but DCLC records are
an exception and should reflect the true update date.
3: CP:____ L:___ INT:? GPC:? BIO:? FIC:? CON:???? TOC:?
Only highlighted fields require
CP=PLACE OF PUBLICATION.
On the Catalogers' Desktop, click on the MARC Formats bar, then click
on the MARC code list for countries. You can search by the name of the
L=LANGUAGE. On the
Catalogers' Desktop, click on the MARC Formats bar, then click on the
MARC code list for languages. You can search by the name of the language.
(corresponds to Voyager AUDIENCE). Use <BLANK> (=Unknown
or unspecified). Although more specific codes are available, use
either BLANK or j (=Juvenile) (for children's books).
See detailed guidelines in OCLC Bibliographic Formats and Standards:
BLANK for fictional biographies. OCLC Bibliographic Formats and Standards
has guidelines that are more detailed than MARC21 Format for Bibliographic
to Voyager LITERARY FORM). Although many options are listed, use
either 0 (not fiction) or 1 (fiction). LC codes poetry and drama as
to Voyager Contents 1-4)
- Order of codes should
- Use <BLANK>
(= No specified nature of contents) when none of the codes apply
(i.e., do not use ? (=No attempt to code))
- If contents are all represented
by one code, then enter the appropriate code in the first character
position and use <BLANK> for the subsequent character postions
- "Generally, a specific
code is used only if a significant part of the item is the type of
material represented by the code."--MARC 21 Format for Bibliographic
Data. But code b is an exception and is used even if the bibliography
or bibliographical references are only a small part of the book. If
"bibliographical references" or "Bibliography"
is in a note, then there should be a b in Contents. (PCC Encoding
Level 4 records, exceptionally, will have the code but no note) Also,
note that unlike INDEX, a book that is entirely a bibliography should
be coded b as bibliography.
- Note that exhibition catalogs
(--Exhibitions) are coded c.
More detailed scope notes
for each of the codes are in OCLC Bibliographic Formats and Standards
TOC=Type of Control. Leave
as is. Default on new records is <BLANK> (=No specific type
4 PC____ PD ____/____ REP:? CPI:? FSI:? ILC:? II:?
Only highlighted fields require
PC=Publication Code (corresponds
to Voyager PUBLICATION STATUS)
- DO NOT USE THE FOLLOWING
CODES FOR BOOKS: c d e i k n p t u |
- Member copy: use the code
found on the cataloging copy
- Variant edition: If the
book is a reprint, use r. If the book is same year, different publisher,
use the code on the source copy.
- Multipart sets. If you
have a multipart set that is incomplete or if the multipart set is
complete but the initial date of publication differs from the publication
date of the final volume, use m. Otherwise, use s or r (for reprints).
- If a book is both a reprint
and a multipart, use r and use the earliest date of publication in
PD=Publication date (Corresponds
to Voyager DATE 1/DATE 2)
- Should always be the same
as the date of publication
- If a multipart, Date 1
is the initial date of publication.
- For multiparts, if the
dates in 260 and 362 differ, choose the earliest date.
- If digits are missing,
use u, e.g. 260 ... 194-?, then Date 1 194u
- Use BLANK if Publication
Status is s
- If Publication Status
is m, enter the later date.
- Use 9999 if Publication
Status is m and the set is ongoing (i.e., NOT uuuu)
- Enter the original publication
date of a reprint in Date 2. The reprint date should be in Date 1.
For examples of Publication
Status codes and dates, see OCLC Bibliographic Formats and Standards
(corresponds to Voyager FORM OF ITEM). For printed books, always
use <BLANK>(=Not a reproduction). If you are cataloging
a book, no other code should be used. Do not use this code for accompanying
Indicator (corresponds to Voyager CONF. PUBLICATION). Always use
1 if any of the subjects have subdivision --Congresses. But code 1 can
also be used for collections or partial collections of contributions
that were based on papers presented at a conference, where the subdivision
--Congresses is not always entered. In such cases, there should be a
note something like "Based on papers originally presented at such
and such conference..." Do not use the code if the entire monograph
was based on one paper from the conference.
(corresponds to Voyager FESTSCHRIFT). "A festschrift is defined
as a complimentary or memorial publication usually in the form of a
collection of essays, addresses, or biographical, bibliographic, scientific,
or other contributions. It often embodies the results of research, issued
in honor of a person, an institution, or a society, as a rule, on the
occasion of an anniversary celebration. A true festschrift generally
mentions the person, institution, or society it commemorates on the
chief source of information (i.e., title page). The title of the work
may or may not use the word festschrift. Other indications that an item
is a festschrift include phrases such as: papers in honor of, in memory
of, commemorating, and their equivalents in foreign languages."--MARC21
Format for Bibliographic Data.
(corresponds to Voyager ILLUSTRATIONS 1-4)
More examples in OCLC BIbliographic
Formats and Standards:
- Order of codes should
- Use: <BLANK>
when there are no illustrations (i.e., do not use ?)
- If Illustrations are all
represented by one code, then select the appropriate code for Illustration
first character position (usually a) and use <BLANK> (=no
illustrations) for Illustration character positions 2-4. Do not
leave any ?
- Selection is based on
terms found in field 300, including $a and $e, but not from the 500
If 300 $a 30 p.,  p. of plates : $b ill. ..., then:
- Conversely, if a term
is not named in 300, it is not coded in Illustrations. So, if 300
... ill. but some of the illustrations in the book are portraits,
INDEX. A table of
contents is not an index. Not used if the book itself is an index. The
code is intended for situations when the item includes an index to its
own contents. There should be a note in the record such as 500 Includes
index unless the Encoding Level is 4.
006 Additional material
Do not use for accompanying
007 Physical description
Do not use for books. (Appears
on the RLIN template but disappears when the record is entered)