Beginning May 19, 2008, new volumes of currently received serials at the Seeley Mudd Library will no longer be added to the Mudd location volume holdings in order to minimize material for future transfer. Mudd serial titles will be reclassed to LCC prior to the binding of the next volume received, added to the volume holdings of a separate SML MFHD, and shelved in SML, along with all subsequent volumes.

1. Acquisitions checks MFHD upon receipt of the next issue of a volume. MFHD indicates call number uses Old Yale classification.

2. Acquisitions creates new MFHD with sml location code, links the item record for the new volume to the new MFHD & sends the volume to Catalog and Metadata Services as priority reclassification to LCC.

3. CMS cataloger

• enters call number with LC classification in the new SML MFHD
• adds a public note to the Mudd MFHD: $z <caption> <vol. number>- shelved at SML <Number>
• adds a staff note to the SML MFHD: $x Recl. from <old number>, mm/yy, <team/initials>
• within 24 hours, returns the volume to Acquisitions to set up check-in for the new SML location

852	8	1	‡b mudd ‡h Cc22 ‡i 402 ‡z Vol.19(2008)- shelved at SML E457.7 A18 (LC)
866	4	1	‡8 0 ‡a v.1(1929)-v.18(2004)

 

852	0	1	‡b sml ‡h E457.7 ‡i .A18 (LC) ‡x Recl. from Mudd Cc22 402; hss/cam
866	4	1	‡8 0 ‡a v.19(2008)

4. When the issue with the new LC classification is returned to Acquisitions,

• if the issue is the first part of the new volume, it is marked and sent to SML stacks
• if the issue completes the volume, Acquisitions has the earlier issues retrieved from Mudd, the volume is added to the volume holdings of the new location, and sent for binding under the new call number
• if the issue is not the last, it is marked and sent to SML stacks; any earlier issues still at Mudd are retrieved, re-marked, & sent to SML stacks; when the volume is complete, it is added to the volume holdings of the SML location & sent for binding

5. Subsequent volumes received for the reclassed title are added to the SML location.

6. Volumes at Mudd received prior to reclassification will not be re-labeled to LCC or transferred to the new SML MFHD.

 

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