Rules for Marking Serials

For: Technical Services Staff
From: Cataloging Policy and Documentation Committee
Date: (3/19/2003 creation date/ 10/28/2005 1:58 PM revision date)

RULES FOR MARKING		MARK
Single volumes: mark by volume number standing alone. Transcribe part captions following MFHD usage. Transcribe chronology below enumeration following MFHD usage.		Bd.1 2003
Volumes issued in parts
Part number follows volume number		v.1:pt.3 2003
If parts are subdivided, a series of colons separates the parts		v.1:pt.3:no.2 2003
When volume is complete and parts are bound together, the volume is marked with the volume number only, NOT with volume number and parts; i.e., 1 NOT 1:1-3
Please note: When parts of volumes are analyzed, the call number in the analytic record holdings should indicate only the vol. number (NOT vol. & part) unless parts are to be bound separately. If several vols. are bound together, call no. of the analytic should indicate only the vol. of which it is a part. NOTE: to be consistent with new marking procedures, if a caption is used with enumeration, include the caption in 852 of the analytic call number; however, do not include chronological data recorded in MFHD parentheses. Example: 852 01 $b sml $h DS233 $i K54 Bd.3 <NOT: Bd.3 2004>
2 or more volumes issued together with one title page, or 2 or more volumes issued separately and bound together by Yale. Transcribe part caption only at the beginning of the range.		Bd.1-2 2003
Serials issued in series:
1st series: mark by volume number alone		v.1 2003
2d series: series number is given in Roman numerals, followed by a period and the number of the volume.		new_ser.II.t.1 2013
3d and later series: same		new_ser.III.t.1 2028
Serials having both volume numbering and a whole numbering: if pieces are marked separately.		v.6=no.104 2003
Please note: For publications complete in one physical volume, volume number is omitted from the call number. This could be one that ceased with volume 1 or one for which several volumes were issued and bound in 1 volume.
RULES FOR MARKING BY YEAR		MARK
Volume covering one calendar year; e.g., 2003		2003
Volume covering parts of two years; e.g., July 2003-June 2004		2003/04
Volume covering two complete years; e.g., 2003 and 2004, issued with one title page, or 2 volumes, each covering a complete year, e.g., one covering 2003 and one covering 2004, bound together by Yale		2003-04
Volume covering 2 split years, e.g., 2002/03 and 2003/04, issued with one title page, or 2 volumes each covering a split year, e.g., one covering 2002/03 and one 2003/04, bound together by Yale		2002-04
Volume designation is by year, with recurring part numbers no.1-4. Yale volume is bound in 2 physical parts.		2003:no.1-2 2003:no.3-4
Volume designation is by year, part designation is by month and day. Set is incomplete and individual issue needs to be marked. For part designation, follow MFHD usage.		2003:Aug.26-Sept.1

SOURCE: Catalog Dept. Manual, 1977. Rev.

RELATED DOCUMENTS

SERIAL VOLUME HOLDINGS STANDARDS

ENUM/CHRON FIELDS IN VOYAGER RECORDS FOR SERIALS

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Rules for Marking Serials

RULES FOR MARKING

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RULES FOR MARKING BY YEAR

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RELATED DOCUMENTS