SERIAL VOLUME HOLDINGS STANDARDS
(DRAFT)

 

1. KEY DEFINITIONS

Alternative numbering. A secondary numbering scheme used in designating a series of continuously published issues of a publication.

 

Basic bibliographic units. The primary logical segments of the publication sequence of a serial as designated by the publisher excluding supplements, indexes, and accompanying material.

Caption. An alphabetic word or phrase attached as a prefix to the enumeration data that describes the type of data (for example, volume, Band, Heft, part, number, or tome)

 

Chronology. The different types of dates used by the publisher on the work to identify the individual bibliographic unit of a serial (for example, date of coverage, date of publication, date of printing, or date of reprinting).

 

Compress. To condense one or more data elements through consolidation within one or more levels of data to express the same information with fewer characters. Data elements may be compressed only if there is not a gap in the level or levels to be compressed.

Enumeration. The nonchronological scheme used by the publisher on the bibliographic unit to identify the individual bibliographic units of a serial and to show the relationship of a bibliographic unit to the serial as a whole.

First-order designator. The characters identifying the main or primary sequential division of the scheme of enumeration or chronology, or both, associated with a serial work, whether or not this main or primary division is further subdivided.

Gap. A break or discontinuity in the sequence of enumeration or chronology, or both, of the serial held. The term does not refer to a break or discontinuity in the publication pattern of the serial.

Nongap break. A gap between the recorded enumeration and/or chronology units caused by unpublished units or discontinuity in the publisher’s enumeration or chronology.

 

Subsequent-order designator. The characters identifying the second and all subsequent levels of sequential division of the scheme of enumeration or chronology, or both, associated with a serial work; that is, the levels of data required to distinguish between bibliographic units carrying identical first-order designators.

 

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2. VOYAGER MFHD

Yale uses the Voyager MFHD to record holdings for serials. The Voyager MFHD stores data according to the MARC 21 Format for Holdings standard.

At this time, Yale uses MARC 21 field 866 (Textual holdings-Basic Bibliographic Unit) to record Basic Bibliographic Units for serials rather than fields 853-855 (Captions and Pattern) and 863-865 (Enumeration and Chronology)

866

4

1

‚8 0 ‚a <text> ‚x <text> ‚z<text>

For Supplementary Material, Yale uses MARC 21 field 867 (Textual holdings-Supplementary Material) rather than fields 854 (Captions and Patterns-Supplementary Material) and 864 (Enumeration and Chronology-Supplementary Material). The label SUPPLEMENTS is generated by the Voyager software in the webpac; the text "Supplement(s)" should not be entered in subfield a.

867

4

1

‚8 0 ‚a <text> ‚x <text> ‚z<text>

 

For Indexes, Yale uses MARC 21 field 868 (Textual holdings-Indexes) rather than fields 855 (Captions and Pattern-Indexes) and 865 (Enumeration and Chronology-Indexes). The label INDEXES is generated by the Voyager software in the webpac; the text "Index(es)" should not be entered in subfield a.

868

4

1

‚8 0 ‚a <text> ‚x <text> ‚z<text>

Enumeration data is recorded first; corresponding chronology follows immediately and is enclosed in parentheses. When a field is repeated, enumeration and chronology data are recorded from lowest enumeration data to highest, earliest data to latest.

EXAMPLE:

Published run: v. 1, no. 1-12 Jan.-Dec. 1960

Library holds: v. 1, no. 1-3, 5-8 Jan.-Mar., May-Aug. 1960

Record as:

866	4	1	‚8 0 ‚a v.1:no.1(1960:Jan.)-v.1:no.3(1960:Mar.),
866	4	1	‚8 0 ‚a v.1:no.5(1960:May)-v.1:no.8(1960:Aug.)

Details on indicators, punctuation, and compression are in subsequent sections.

 

3. INDICATOR AND SUBFIELD VALUES FOR FIELDS 866/867/868

Indicator 1	4=ANSI Level 4 (see 1. Levels of Specificity in the next section). Value 4 is MANDATORY
Indicator 2	1=Follows Z39.71 standard described in this document. Value 1 is MANDATORY.
‚8 0	Linkage field. Although it has no application for 866 multiparts, 866 will not display in Web Voyage unless the linkage field is present. Linkage field is MANDATORY.
‚a	Textual holdings. MANDATORY.
‚x	Staff note (does not display in Web Voyage)
‚z	Public note (displays in Web Voyage)

Volume holdings in 866 are transcribed following the American National Standard (ANSI)/NISO (National Information Standards Organization) Holdings Statements for Bibliographic Items standards (ANSI/NISO Z39.71-1999). Yale decisions on ANSI options as they apply to serials are recorded in this document.

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4. GENERAL YALE MFHD POLICY FOR SERIALS (Including series)

• The MFHD is the record of permanent serial holdings. INTERIM POLICY: Until automated serial checkin is implemented, the MFHD will also be used to record issue receipts.
  
  
• The MFHD is used with each serial record, even if holdings are complete in one issue or the bibliographic record is closed and holdings are complete.

  EXCEPTION. At SML, the MFHD is NOT attached to the serial records for monograph series received on standing order when the record is used solely as a receipt record (i.e., is suppressed from public display in the webpac). Serial records without MFHDS are used for standing orders of monographic series that are classed separately. Note that cs sso receipts are recorded in the Acquisitions module only. (Some dept. libraries record cs sso's in 866 __, e.g. Divinity, and suppress the MFHD.)
  
  TIP: To view cs sso receipts, open the Acquisitions Module. Select Check-in; then click on the Serials History icon. Use the radio buttons to select either the check in title or the ISSN and enter checkin title or ISSN in the Search for slot and click Search. Or for more familiar search parameters, click the Other Search button to open the familiar Cataloging Module search window and search. When the search is executed, the Order record title line should appear in the Select the Correct Order Record box. Double click on it to open the Search History Details window for the complete listing. EXAMPLE: Historische Mitteilungen Beiheft. Note that clicking on View Line Item in Acquisitions from the Record menu in the Cataloging Module will not retrieve the monographic series Search History Details window.
  
  NEW: The bibliographic record for a classed together monographic series should display in the webpac and holdings should be recorded in the MFHD. If you notice that the record has been suppressed, be sure to uncheck the Suppress option under the System tab on both the bibliographic and MFHD records. Make sure that the staff note anlyz has been entered in 852 $x. The bibliographic record should be updated to full level if necessary. Do not follow this procedure for classed separately titles.

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5. LEVELS OF SPECIFICITY

At Yale, ANSI Level 4 is used.

"Level 4 provides detailed extent of holdings information. The detailed holdings statement may be either itemized or compressed; the detailed holdings statement may be either open or closed. ... If enumeration [is] applicable, the most specific levels (including all hierarchical levels) must be included."

Yale does not use ANSI Level 1 ("no indication of extent of holdings"), Level 2 ("general guidance as to the extent of the institutions' holdings") or Level 3 ("summary extent of holdings").

For detailed scope notes on Levels 1-4, see ANSI/NISO Z39.71-1999 p. 15.

 

<do we make an exception for e-journals and use Level 3?>

 

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6. BASIC PRINCIPLE FOR RECORDING EXTENT OF HOLDINGS

"When the extent of holdings is explicitly recorded, this standard requires the recording of those pieces held rather than of those pieces not held." (ANSI/NISO Z39.71-1999, p. 2, 1.2.4. Pieces Held) See also p. 26: "Record and display data in a positive sense; that is, emphasize that which is held rather than that which is not." Gaps shall be indicated and are determined by the absence of any bibliographic unit at any level of order designators (first order or any subsequent order.).  

EXCEPTION. RECON ONLY. For subsequent orders of designation, incomplete volumes detailing issues missing or issues held are recorded separately. (See example at 14. below.)

 

7. PUNCTUATION, etc.

Use prescribed punctuation when recording holdings.

ANSI STANDARDS summary for punctuation and display as applied to serials (incorporating Yale option applications and modifications):

8. COMPRESSION (ANSI 5.5.1.2)

 Holdings are compressed whenever possible. A hyphen is used to indicate compression.

OPTIONALLY, cataloger may decide not to compress in order to bring out issue details. This is more likely to occur with Beinecke and other special collections.

If there are no gaps between recorded pieces at the lowest hierarchical level, holdings are compressed in 86x. Compression may occur even if there are nongap breaks.

Non-compressed:

866	4	1	‚8 0 ‚a v.1:no.1(1976:Jan.)
866	4	1	‚8 0 ‚a v.1:no.2(1976:Feb.)
866	4	1	‚8 0 ‚a v.1:no.3(1976:Mar.)
866	4	1	‚8 0 ‚a v.1:no.4(1976:Apr.)
866	4	1	‚8 0 ‚a v.1:no.6(1976:June)
866	4	1	‚8 0 ‚a v.1:no.8(1976:Aug.)
866	4	1	‚8 0 ‚a v.1:no.9(1976:Sept.)
866	4	1	‚8 0 ‚a v.1:no.10(1976:Oct.)

Compressed form:

866	4	1	‚8 0 ‚a v.1:no.1(1976:Jan.)-v.1:no.4(1976:Apr.),
866	4	1	‚8 0 ‚a v.1:no.6(1976:June),
868	4	1	‚8 0 ‚a v.1:no.8(1976:Aug.)-v.1:no.10(1976:Oct.)

If within a level there are no gaps, generally perform further compression to enumeration/chronology data to eliminate any unnecessary, subordinate level of detail. Use judgment in applying compression if to do so would cause an unacceptable level of ambiguity.

EXAMPLE:

Non-compressed:

Compressed:

866

4

1

‚8 0 ‚a v.1(1976)

The recording of compressed enumeration and chronology data does not allow for an open-ended holdings statement. All holdings must be represented. Therefore, a hyphen must never be the last element when recording enumeration and chronology data. (NOTE: e-journals do not follow this standard.)

9. ENUMERATION AND CHRONOLOGY (ANSI 5.5.1.4)

When both enumeration and chronology are present, both should be recorded and supplied. Enumeration and chronology may be displayed separately or adjacent to each other. Yale displays enumeration and chronology adjacently.

If both enumeration and chronology data are recorded adjacently, the chronology data is recorded in parentheses. If enumeration is not recorded (e.g., some annual publications), parentheses are not used with the chronology data.

Enumeration and chronology is recorded from lowest enumeration data to highest; earliest date to latest.

10. GAP AND NON-GAP BREAKS (ANSI 5.5.1.5)

If holdings are complete, one holdings field is used showing inclusive complete volumes.

Holdings complete:

866

4

1

‚8 0 ‚a v.1(1976)-v.20(1996)

Use a comma (,) to indicate a gap in holdings. When a gap occurs, Yale practice is to enter a new 866 field, the equivalent of a "line break":

866	4	1	‚8 0 ‚a v.1(1982)-v.6:no.2(1987:June),
866	4	1	‚8 0 ‚a v.6:no.4(1987:Oct.)-v.7(1988)

866	4	1	‚8 0 ‚a v.1:no.1(1981:fall)-v.1:no.2(1981:winter),
866	4	1	‚8 0 ‚a v.2:no.3(1982:spring)-v.10:no.2(1989:winter),
866	4	1	‚8 0 ‚a v.11(1990/1992)

Use a semicolon (;) to indicate a change in enumeration (non-gap break). If a non-gap break occurs adjacent to a gap, a semicolon may be placed next to a comma. Yale practice is to enter a new 866 field when a non-gap break occurs.

866	4	1	‚8 0 ‚a v.1(1981)-v.2(1982);
866	4	1	‚8 0 ‚a new ser.:v.1(1983)-new ser.:v.7(1989);,
866	4	1	‚8 0 ‚a new ser.2:no.2(1991)-new ser.2:no.3(1993)

A semicolon may also be used to denote a gap when a volume was never published.

866	4	1	‚8 0 ‚a v.1(1981)-v.2(1982);
866	4	1	‚8 0 ‚a v.4:no.1(1984)

However, if it is possible to compress the holdings (i.e., in situations where a change in enumeration is not involved), the non-gap break is not accounted for. If, in the previous example, all issues for v. 4 were received, the holdings would be recorded as:

866

4

1

‚8 0 ‚a v.1(1981)-v.4(1984)

 

11. ENUMERATION (ANSI 5.5.4)

ENUMERATION. Data indicating the sequential numeric and/or alphabetic designation used by the publisher of the serial to identify the individual bibliographic or physical parts and to show the relationship of each part to the bibliographic unit as a whole.

11a. Supplied enumeration. "If the bibliographic item does not carry enumeration, do not supply it." (p. 28)

11b. Record enumeration by giving the caption followed by the sequential designator (the number). If the enumeration on the item uses ordinal numbering, with the number preceding the caption, convert to cardinal numbering in order to place the caption first. (ANSI Option 5.5.4.3, p. 30)

Item in hand has designation: 3. Teil. Record in 866 as:

866

4

1

‚8 0 ‚a T.3(2004)

EXAMPLES:

Band 5	becomes	Bd.5
volume 16, no. 3	becomes	v.16:no.3
third series	becomes	ser.3
63	recorded as	63
volume 63	recorded as	v.63

11c. If the parts have hierarchical enumeration, record the sublevels following a colon when the situation warrants recording of sublevels. See also 8. Compression above.

866

4

1

‚8 0 ‚a v.1:no.1(2004:Jan.15/31)

866

4

1

‚8 0 ‚a v.1:no.1:pt.A(2005:jan.)

11d. "Convert all numeric information to Arabic numbers" (p. 30).

VII	becomes	7
sixth volume	becomes	v.6

11e. "Record uppercase and lowercase alphabetic characters as they appear on the item" (p. 31):

866

4

1

‚8 0 ‚a 23a(2006:Apr.28)

866

4

1

‚8 0 ‚a no.36B(2006:July/Dec.)

866

4

1

‚8 0 ‚a v.B(2007:summer)

Yale will apply the option to romanize nonroman alphabetic data.

11f. "When a bibliographic item is used with combined numbering--not when bound together after receipt--separate the numbers by a forward slash." (p. 31). If a caption is used, record the caption for the first number only.

866

4

1

‚8 0 ‚a v.1/2(1985/1986)

11g. "When a part of an otherwise numbered unit lacks numeric or alphabetic designation, it may be supplied in square brackets" (p. 31):

Itemized form:

866	4	1	‚8 0 ‚a [Bd.1](2002)
866	4	1	‚8 0 ‚a Bd.2(2003)
866	4	1	‚8 0 ‚a Bd.3(2004)

Compressed form:

866

4

1

‚8 0 ‚a [Bd.1](2002)-Bd.3(2004)

11h. Record an incorrect numeric designation as found, with the correct form in square brackets preceded by "i.e." (p. 31). In this example some itemization is used to avoid potential ambiguity.

866	4	1	‚8 0 ‚a v.1(1988)-v.2(1989);
866	4	1	‚8 0 ‚a v.2 [i.e.3](1990);		Volume 3 was incorrectly numbered by the publisher
866	4	1	‚8 0 ‚a v.4(1991)-v.9(1996)

11i. Series designators ("new series" and equivalent). Always record as first level enumeration whether unnumbered or not and always record the second level as well.

11i:1. New series with numbering. Caption and numbering Included as another element of the enumeration hierarchy:

866

4

1

‚8 0 ‚a ser.1:v.1:no.1(2003)

11i:2. New series without numbering. Note that the series designator is still separated from the second level with a colon, even though the series designator is not numbered.

866

4

1

‚8 0 ‚a n.F.:Bd.1(2003)

11j. ALTERNATIVE NUMBERING SCHEMES. if there is a scheme of continuously incrementing issue numbers or other numbering schemes in addition to a regular scheme of enumeration, the alternative numbering scheme or schemes is also recorded, following the regular scheme of enumeration and separated by an equals sign.

866

4

1

‚8 0 ‚a v.3:no.1=no.50(2003)

866

4

1

‚8 0 ‚a v.1=no.1(1893)-v.56=no.666(1948)

866	4	1	‚8 0 ‚a v.1(1851)-v.25(1875)
866	4	1	‚8 0 ‚a v.26=2nd ser.:v.1(1876)-v.50=2nd ser.:v.25(1900)
866	4	1	‚8 0 ‚a v.51=3rd ser.:v.1(1901)-v.75=3rd ser.:v.25(1925)
866	4	1	‚8 0 ‚a v.76=4th ser.:v.1(1926)-v.100=4th ser.:v.25(1950)
866	4	1	‚8 0 ‚a v.101(1951)-v.124(1974)

ALTERNATIVES. ANSI implies but does not state unequivocally that the alternative numbering follows directly after the regular enumeration scheme, i.e it's possible chronology may be inserted between the 2 schemes. Two alternatives have been suggested via e-mail if the chronology is allowed to come between the 2 numbering schemes. Finally, the larger question is whether our policy should state that the alternative numbering should be recorded. ANSI states that the alternative numbering *may* be recorded but it is not a requirement. Incidentally, the example above is modified from the Cornell website; check under Alternative enumeration. Cornell does not follow 2 Yale practices, i.e. captions at both ends of the range and chronology at both ends of the range. Recording captions at both ends is a permitted option (see Captions); in 5.5.1.4 it is stated that enumeration and chronlogy may be displayed adjacently or separately; Yale chose adjacency.

http://www.library.cornell.edu/tsmanual/MHLD/format.exam.html

a. Comment: although this method has been used by some, I think it creates an ambiguity at the point where the alternative enumeration meets the 2nd part of the main enumeration range.

866	4	1	‚8 0 ‚a v.1(1851)-v.25(1875)
866	4	1	‚8 0 ‚a v.26(1876)=2nd ser.:v.1-v.50(1900)=2nd ser.:v.25
866	4	1	‚8 0 ‚a v.51(1901)=3rd ser.:v.1-v.75(1925)=3rd ser.:v.25
866	4	1	‚8 0 ‚a v.76(1926)=4th ser.:v.1-v.100(1950)=4th ser.:v.25
866	4	1	‚8 0 ‚a v.101(1951)-v.124(1974)

b. Or, better to repeat the chronology after each element of the alternative range?

866	4	1	‚8 0 ‚a v.1(1851)-v.25(1875)
866	4	1	‚8 0 ‚a v.26(1876)-v.50(1900)=2nd ser.:v.1-2nd ser.:v.25
866	4	1	‚8 0 ‚a v.51(1901)-v.75(1925)=3rd ser.:v.1-3rd ser.:v.25
866	4	1	‚8 0 ‚a v.76(1926)-v.100(1950)=4th ser.:v.1-4th ser.:v.25
866	4	1	‚8 0 ‚a v.101(1951)-v.124(1974)

12. CAPTIONS (ANSI 5.5.4.2)

Caption. A word, phrase, or abbreviation indicating the parts into which the publisher has divided the serial. Examples: "volume," "Band," "Teil," "part," "tome."

12a. ANSI Z39.71-1999. p. 29. Recording captions is optional. Yale applies the option. If parts of a unit do not have captions, captions are not supplied.

12b. "Transcribe captions associated with enumeration in the vernacular form appearing on the publication, transliterated when needed. Record captions in the singular. Optionally, captions may be translated. If the parts of a unit have no captions, do not supply captions." (p. 29)

Yale does not apply the translation option, i.e. if the caption is Bd., use Bd. as the caption rather than v.

12c. Per ANSI Z39.71-1999 (p. 30), if an AACR2 caption abbreviation is available, the abbreviation is used. ANSI option if no abbreviation in AACR2 is "other standard lists or ISO 832 rules," but Yale does not apply the option. If the caption abbreviation is not listed in AACR2, it must be transcribed in full, unabbreviated form.

AACR2 abbreviations are on the Cataloging at Yale page/Tools & Resources at:

http://www.library.yale.edu/cataloging/abbrev.htm

For arrangment by language, see also Princeton's Vernacular Designators by language at:

http://infoshare1.princeton.edu/katmandu/designators/verntoc.html

Use lowercase for captions unless the language of the caption (e.g. German nouns) requires an uppercase first letter.

12d. If a symbol (e.g. #) is used as a caption and it has a recognized textual equivalent, record the textual equivalent [ANSI Z39.71-1999 (p. 30)]; use the AACR2 abbreviation if listed:

Caption on piece: #1. Record in 866 as:

866

4

1

‚8 0 ‚a no.1(2003)

12e. If enumeration follows an unabbreviated caption (i.e., no end punctuation), leave one space between the caption and the enumeration. (p. 30)

In the following example, there is no authorized abbreviation for Heft and it is transcribed as is. Since there is no end punctuation, a space is entered betwen Heft and 1.

866

4

1

‚8 0 ‚a Heft 1(2000)

12f. ANSI: "Captions need not be repeated after the hyphen. However, captions may be repeated after the hyphen when needed for clarity."

Yale practice is to repeat the caption in all instances to promote standardization:

866

4

1

‚8 0 ‚a Heft 1(2000)-Heft 2(2001)

13. CHRONOLOGY (ANSI 5.5.5)

The holdings record incorporates all levels of chronology data (e.g., year, month, day) (RECON: that are recorded consistently on the card.)

If both enumeration and chronology are present, ANSI states that both may be recorded. Yale records both. Note also that, per ANSI, if only enumeration is present, only enumeration is recorded; chronology is not supplied. And, vice versa, if only chronology is present, record only chronology; do not supply enumeration.

However, if a serial normally carries chronology data, and such data is omitted from a specific piece, it may be supplied within brackets. (ANSI option followed by Yale)

DATES (ANSI 5.5.5.2)

When more than one type of date is recorded, a single date is selected from the following preferred dates, in the order indicated:

1. Date of coverage
2. Date of publication
3. Date of copyright
4. Date of printing

The date of reprinting is not used in the holdings record because the chronology information used is that associated with the original work. Reprint information is properly a part of the bibliographic description of the work. 

The format for the year includes all four digits, even if the item does not.

1993/1994 not 1993/94

If the century or decade is not known, the year is not recorded.

Months, seasons, and days are recorded in the vernacular form appearing on the publication and romanized, if necessary. Chronology data is abbreviated according to the appropriate portions of AACR 2 Appendix B.

http://www.library.yale.edu/cataloging/abbrev.htm

Day notations are not treated as a separate hierarchical level.

USE: (1968:June 12)
NOT: (1968:June:12)

Chronology data is recorded from highest hierarchical level to lowest; the colon is used to separate each level:

(1980:Jan.)
(1996:Oct. 19:am) <daily newspaper w/morning & evening eds.>

Use a forward slash if the chronology spans a non-calendar year or more than one year:

1989/1990 <either a non-calendar year or a biennial>
1990/1992 <triennial>

If one calendar scheme is used on the publication, use that scheme as the basis for recording chronology data. If there is both a Gregorian and one other scheme on the publication, use the Gregorian scheme. If more than one calendar scheme is present on the publication and the Gregorian is not one of them, use the first calendar scheme cited as the basis for recording chronology; in that case, follow the non-Gregorian date with the Gregorian equivalent at the highest level (usually year) in square brackets.

866

4

1

‚8 0 ‚a 1015(min kuo 72 nien 6 yueh 8 jih 1 [1983])

866

4

1

‚8 0 ‚a 25(5757 [1996 or 1997])

ANSI states no space preceding parenthesis but space following square bracket. Where square bracket and parenthesis are used together, do not use a space after the square bracket.

<QUESTION: For non-Gregorian dates where the precise date can't be determined, the ANSI default is ?, e.g. 198? or 18??. There is an option to use the non Gregorian date followed by two Gregorian dates if it can only be one of the two, e.g. 5757 (1997 or 1997). Do we follow this option?>

14. MORE EXAMPLES:

14.1. Preview isues (based on Cornell examples)

Premier issue is v. 1, no. 0

866

4

1

‚8 0 ‚a v.1(1971)-v.15(1985)

Premier issues is v.0, no. 0

866

4

1

‚8 0 ‚a v.0(1971)-v.15(1985)

Preview issue without enumeration

866	4	1	‚8 0 ‚a 1971:Sept.
866	4	1	‚8 0 ‚a v.1(1971)-v.15(1985)

866	4	1	‚8 0 ‚a premier issue (1970)
866	4	1	‚8 0 ‚a v.1(1971)-v.15(1985)

14.2. Issued in 2 parts; one issue is incomplete (Cornell example):

Annual composed of 2 parts, "Undergraduate degree programs" and "Graduate degree programs"

866	4	1	‚8 0 ‚a 1st ed.(1972)-7th ed.(1978),
866	4	1	‚8 0 ‚a 8th ed.:graduate degree programs(1979)
866	4	1	‚8 0 ‚a 9th ed.(1990)-18th ed.(1989)

14.3. RECON ONLY. If the original statement card recorded issues lacking/wanting:

866	4	1	‚8 0 ‚a v.1(1900)-v.12(1912)
866	4	1	‚8 0 ‚a v.13(1913) lacks no. 1,4,6,11
866	4	1	‚8 0 ‚a v.14(1914)
866	4	1	‚8 0 ‚a v.15(1915) lacks no. 1,6-10
866	4	1	‚8 0 ‚a v.16(1916) lacks no. 7,12
866	4	1	‚8 0 ‚a v.17(1917) lacks no. 3
866	4	1	‚8 0 ‚a v.18(1918)-v.24(1924)

14.4. RECON ONLY. If the statement card recorded issues held:

866	4	1	‚8 0 ‚a v.1(1900)-v.12(1912)
866	4	1	‚8 0 ‚a v.13(1913) have no. 2-3,5,7-10,12
866	4	1	‚8 0 ‚a v.14(1914)
866	4	1	‚8 0 ‚a v.15(1915) have no. 2-5,11-12
866	4	1	‚8 0 ‚a v.16(1916) have no. 1-6,8-11
866	4	1	‚8 0 ‚a v.17(1917) have no. 1-2,4-12
866	4	1	‚8 0 ‚a v.18(1918)-v.24(1924)

15. SUPPLEMENTS

A supplement with an independent numbering scheme is considered a separate serial and described in a separate bibliographic record.

For a supplement described in a separate bibliographic record, the numbering scheme of the supplement is recorded in the holdings record for the supplement. For example, the library holds volumes 66-69 of Beiheft zur A for 1965-1968, which is represented by its own bibliographic record. Record holdings as:

866

4

1

‚8 0 ‚a v.66(1965)-v.69(1968)

A supplement that is not described in a separate bibliographic record and not contained within a basic bibliographic unit (i.e., one of the segments of the publication sequence of a serial as designated by the publisher) is recorded in the holdings record in field 867 in the form:

<caption><vol. no.>:suppl.

EXAMPLE (item states: "Supplement to v.14, 1914 of The antiquarian"):

866	4	1	‚8 0 ‚a v.1(1900)-v.12(1912),
866	4	1	‚8 0 ‚a v.14(1914),
866	4	1	‚8 0 ‚a v.18(1918)-v.24(1924)
867	4	1	‚8 0 ‚a v.14:suppl.

For supplements with numbering related to a particular volume or issue of the parent serial, all hierarchical levels of the enumeration and chronology data appearing on the publication are recorded in the holdings record. In the following example, there exist multiple numbered and dated supplements to v.18; library has supplement 2.

867

4

1

‚8 0 ‚a v.18:suppl.2(1918:June 1)

Supplement holdings are compressed if it is possible to do so. For example, if it is known that every volume is accompanied by supplements within a given range, compress as follows in the volume holding statement:

867

4

1

‚8 0 ‚a v.31:suppl.-v.35:suppl.

<?>For supplements that lack an independent numbering scheme but do not have numbering related to a particular volume or issue of the parent serial, the unit name in quotation marks may be used (see ANSI 5.5.2)

867	4	1	‚8 0 ‚a "Aachen to Kodesh"
867	4	1	‚8 0 ‚a "Koeberle to Zwischen"

16. INDEXES

An index with an independent numbering scheme is considered a separate serial and described in a separate bibliographic record.

For indexes described in separate bibliographic records, the numbering scheme of the index is recorded in the holdings record for the index. For example, the library holds 1975-1977 of the Index of Title E where the Index is represented by its own bibliographic record. Record holdings as:

866

4

1

‚8 0 ‚a 1975-1977

An index that is not described in a separate bibliographic record but contained within a basic bibliographic unit (i.e., one of the segments of the publication sequence of a serial as designated by the publisher) is not recorded in the holdings record. The existence of such an index is usually noted in the bibliographic record. 

An index that is not described in a separate bibliographic record and not contained within a basic bibliographic unit is recorded in the holdings record in field 868. Generally, cumulative indexes are not compressed.

866	4	1	‚8 0 ‚a v.1(1900)-v.12(1912),
866	4	1	‚8 0 ‚a v.14(1914),
866	4	1	‚8 0 ‚a v.18(1918)-v.24(1924)
867	4	1	‚8 0 ‚a v.14:suppl
868	4	1	‚8 0 ‚a v.1/12(1900/1912)
868	4	1	‚8 0 ‚a v.13/24(1913/1924)

17. FREE TEXT NOTES

Generally limit free text staff and public notes to $x and $z respectively of field 852 rather than fields 866, 867, 868 unless they are issue specific.

Note that in the following example, the 866 is a receipt statement (blank indicators)

852	0	1	‚b engnper ‚h Q1 ‚i N37 (LC)+ ‚m Oversize ‚z Latest issue on Display Shelves.
866	_	_	‚8 0 ‚a v.417:no.6884(2002:May 2), ‚x on missing issue shelf 1/4/03 & v.417:no.6885(2002) claimed 5/30/2002
866	4	1	‚8 0 ‚a v.252(1974)-v.417=no.6884(2002:May 2),
866	4	1	‚8 0 ‚a v.417=no.6886(2002:May 16)-v.420=no.6914(2002:Nov. 28)
868	4	1	‚8 0 ‚a v.349/354(1991) ‚z bound with v.354(1991)

852

7

1

‚b smly ‚h B44 ‚i R291 ‚z Current issues in SML Periodical Room. ‚z (Section 13) ‚2 localyale

852

7

1

‚b geoper ‚h Q2 ‚i N3+ ‚m Oversize ‚z Latest issue on Display Shelves. ‚z For current issues ask at service desk. ‚z For computer disks, ask at service desk.

 

RELATED DOCUMENTS

Rules for Serial Marking

Vernacular designators (Princeton)

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