Relabeling and Sending Materials to Preparations

To: Cataloging Staff
From: Joan Swanekamp
Date: (Oct. 4 2005 creation date/ 10/12/2005 9:58 AM revision date)


Date: Tue, 04 Oct 2005 16:28:58 -0400
To: "Catalog Department Staff":;
From: Joan Swanekamp <>
Subject: Relabeling and sending materials to Preparations

Dear Cataloging staff,

This message is for those of you who send materials to Preparations for relabeling.

Several weeks ago I met with Marcia Romanansky and Pat Simon to review a large number of items that had been sent to Preparations for relabeling.  Some of the cases clearly needed to be relabeled--the original label was incorrect or there was a new call number.  There were a number of other more subtle case though, where the only difference was changing a number to remove some redundant information--the existing label was more complete than needed.

We agreed that I would ask you all to try (when appropriate) to limit the cases sent to Preparations for relabeling.  Preparations continues to struggle to keep up with the vast flow of material that comes to them.  So, I am suggesting some general guidelines:
         1) If the spine label is wrong it should be relabeled.
         2) Redundant information is OK and the spine label should not be changed.
         3) If the binding pattern changes or if the spine label changes, please include a message for Preparations staff.  This will greatly help them understand why the item is coming back to them.

Thanks for help.  If you have any questions about this, consult with your Team Leader or Assistant Dept. Head.



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