Non-Music Sound Recordings: Member/LC Copy Checklist

CONTENTS Searching for Copy -- Checkpoints -- 020/028 -- 245 -- 250 -- 260 -- 300 -- 306 -- 4xx -- 500 -- Audiobooks -- Fixed Fields -- RELATED DOCUMENTS

Searching for Copy

For audiobooks in particular, it is relatively easy to confuse cataloging for the print version with cataloging for the sound version, so it is usually to your advantage if your search does not retrieve all formats.

If available, search by the ISBN number or the publisher number (MARC 028; the OCLC index term is Publisher number (mn:)

If a number search is not an option, take advantage of Connexion's limiting functionality when using the Search WorldCat window and select the appropriate Format and Material Type. The Material Type you are likely to use will be either Cassette recording (cas) or CD audio (cda), as in the following example:

Don't forget to change the Format/Material Type back to ANY once you have finished searching for sound recordings.

If you are using a number search, it is not necessary to use the Format/Material Type limiting.

CAUTION: Compact discs vary in format, and they often are published in both abridged and unabridged editions, so you still need to verify that the record retrieved is a true match. See the detailed checklist below, especially 250/500.

In some cases where a sound recording is published with a book, the cataloger will decide that the sound recording is primary and the printed matter is the accompanying material, while another cataloger will decide that the printed matter is primary and the sound recording is accompanying material. If the printed matter is substantial enough to be considered a book in its own right, it may be worthwhile searching under the book title. This may be a problem if you are cataloging for a sound recording collection. If there is cataloging available reflecting both decisions, choose the cataloging where the sound recording is primary. If not, consult with your supervisor. For regular stacks, use the cataloging copy that is available; if more than one option is available, choose the one that makes the most sense.

Checkpoints

Most of the items on the list should apply to either LC or member copy. Because audiobooks reproduce the content of printed texts & because sound recordings are published in multiple formats, descriptive verification is important; it is relatively easy to accept a record that does not actually match the item because there may be many superficial similarities with the item in hand. Because LC copy catalogs many records from OCLC, some of the LC records are not always consistent with LC's own rule interpretations. In general these deviations do not affect verification, but it sometimes makes the process a little more difficult.

020 must match the number on the item

028 $a must match the number on the item, $b should be the label name or the publisher name. The publisher number is sometimes repeated in a 500 note. Leave the indicators as is. If the number in 028 differs from the number on the item, it is not a match.

028

0

1

‡a SLD 693 ‡b Sound Library

If the item has a publisher number but the record lacks a 028, it is a match, all other things being equal. If the publisher number is lacking, add it following the pattern below--but be very sure that all the other elements match!

028

0

1

‡a [Publisher number] ‡b [Publisher name]

245. The 245 must have $h [sound recording].

Including 245 $b and $c information in brackets is common in audiobook cataloging. Verification is based on what is printed on the disc or cassette (or cassette label), not on the container. The bracketed information is often taken from the container.

100	1		‡a Offen, Ron.
245	1	4	‡a The last celebration ‡h [sound recording] / ‡c [by Ron Offen]. The motor show / [by Eugene Ionesco]. Nathan and Tabileth / [by Barry Bermange].
260			‡a [Chicago, Ill.?] : ‡b All-Media Dramatic Workshop, ‡c p1977.
300			‡a 1 sound cassette (1 hr., 24 min.) : ‡b analog.

 

100	1		‡a Breyer, Stephen G., ‡d 1938-
245	1	0	‡a Active liberty ‡h [sound recording] : ‡b [interpreting our democratic Constitution] / ‡c by Stephen Breyer.
260			‡a Prince Frederick, Md. : ‡b Recorded Books, ‡c p2006.
300			‡a 3 sound discs (3 hr., 45 min.) : ‡b digital ; ‡c 4 3/4 in.
500			‡a Subtitle from container.

250/500 It is not a match if the publisher is the same but you have the unabridged edition and the record is for the abridged edition.

EXAMPLE: "Unabridged ed." in 250 (LCCN 2007572884)

100	1		‡a Ilgner, Arno, ‡d 1954-
245	1	4	‡a The rock warrior's way ‡h [sound recording] : ‡b mental training for climbers / ‡c Arno Ilgner.
250			‡a Unabridged ed.

Keep in mind that information about abridgement could be in either 250 or a 500 note--check both. In the following example, abridged/unabridged information is in the notes.

Abridged version (indicated in 500 note):

100	1		‡a McCullough, David G.
245	1	4	‡a 1776 ‡h [sound recording] / ‡c David McCullough.
260			‡a New York : ‡b Simon & Schuster Audio, ‡c p2005.
300			‡a 5 sound discs : ‡b digital ; ‡c 4 3/4 in.
500			‡a Abridged.

Unabridged version (indicated in 500 note), same publisher, publication date. Compare the number of discs with the abridged version.

100	1		‡a McCullough, David G.
245	1	4	‡a 1776 ‡h [sound recording] / ‡c David McCullough.
260			‡a New York : ‡b Simon & Schuster Audio, ‡c p2005.
300			‡a 10 sound discs (12 hrs.) : ‡b digital ; ‡c 4 3/4 in.
500			‡a Unabridged.

260 When verifying the publisher, keep in mind that sometimes what appears to be an imprint is actually the series. This is a cataloger decision and there is no formula for deciding.

Series:

100	1		‡a Wiesel, Elie, ‡d 1928-
245	1	0	‡a Night ‡h [sound recording] / ‡c Elie Wiesel ; a new translation by Marion Wiesel ; with a new preface by the author.
260			‡a Prince Frederick, Md. : ‡b Recorded Books, ‡c p2006.
440		0	‡a Recorded Books contemporary classics

Publisher imprint that sounds like a series:

100	1		‡a Le Carré, John, ‡d 1931-
245	1	4	‡a The little drummer girl ǂh [sound recording] / ǂc by John le Carré.
260			‡a Prince Frederick, MD : ǂb Recorded Books Evergreen, ǂc p1983.

If there is no explicit publication date, the phonogram date (e.g. p1983) is used in 260 $c rather than the copyright date. If there is only a copyright date, it is bracketed [without the c] unless it appears on the disc or cassette.

300

$a First verify that the format matches--is the record for a compact disc set or a cassette set? If the format differs, it is not a match. The terms "compact disc" or "cd" are never used in 300 for sound recordings: the correct term is "sound disc."

If the format matches, check the number of discs or cassettes; the number must match. Strictly speaking, the duration is only recorded if it is given explicitly by the publisher, but some libraries give an estimated time. Leave the estimated time as is but do not add an estimated time if it is not in the record.

$b What is recorded in 300 $b is whether the recording is digital or analog, monaural or stereophonic, and information about type of playback (Dolby). All compact disc recordings are digital; sound cassettes can be digital or analog. Digital vs. analog, mono vs. stereo or non-Dolby vs. Dolby represent different editions. However, these differences are unlikely to turn up with audiobooks and do not require verification. If you happen to notice a difference, the member record is not a match, but keep in mind that if the only difference is that the member record does not record Dolby and you notice that your item is Dolby, it would still be considered a match. (The absence/presence of these elements does not figure in determining a match.)

$c There is a standard size for cassettes. The size is not recorded if the cassette is the standard size, so your cataloging copy should not have a $c for cassettes--do not supply a size. For compact discs, the most common size is 4 3/4 in. If there is a size other than 4 3/4 in. in 300 $c, you may have a non-match with the member copy. Measure your disc only in that case.

$e Sound recordings often have accompanying material. Usually it is recorded in 300 $e, sometimes in 500. If all other elements match and your recording lacks the accompanying material, consider this to be a match. It may be necessary to contact Acquisitions to get the material from the publisher.

Examples:

Compact discs. All compact discs are digital. The standard size of 4 3/4 in. is always recorded for compact discs in $c.

300

‡a 6 sound discs (7 hr.) : ‡b digital ; ‡c 4 3/4 in.

Sound cassettes. Note playback information, accompanying material. Duration is not entered if it is not on the item. No size ($c) is given when the cassettes are standard size.

300

‡a 6 sound cassettes : ‡b analog, Dolby processed + ‡e 1 course guide (71 p. ; 22 cm.)

306 is a field used for recording formatted playing time. It is not required for core level original cataloging, but for member copy it should be left in the bibliographic record.

300			‡a 10 sound discs (12 hrs.) : ‡b digital ; ‡c 4 3/4 in.
306			‡a 120000.

4xx

If used on the bibliographic record, there should be a corresponding series on the item. But see also the background information in 260 above: what appears to be a series is in some cases treated as the imprint, and vice versa. When in doubt, check with a NACO authorized cataloger.

Also, if the same series is used for the print version, the sound recording series needs to be differentiated from the print series. The sound recording series will usually be qualified by (Sound recording). If no series authority record has been made, you have a conflict & need to refer the series to a NACO authorized cataloger.

245	0	2	‡a A field guide to bird songs of eastern and central North America ‡h [sound recording].
250			‡a 2nd ed.
260			‡a Boston : ‡b Houghton Mifflin Co., ‡c p1983.
300			‡a 2 sound cassettes : ‡b analog + ‡e 1 guide (12 p.)
490	1		‡a The Peterson field guide series <series is already established for the print version>
830		0	‡a Peterson field guide series (Sound recording) <there is a parallel series for the print version>

 

100	1		‡a Meineck, Peter, ‡d 1967-
245	1	0	‡a Classical mythology ‡h [sound recording] : ‡b the Greeks / ‡c Peter Meineck.
260			‡a Prince Frederick, Md. : ‡b Recorded Books, ‡c p2004.
300			‡a 7 sound cassettes (14 hr.) : ‡b analog. + ‡e 1 course guide (72 p. : ill., map ; 22 cm.)
440		4	‡a The modern scholar <first use of this title; no equivalent in print>

500

Watch out for abridged/unabridged notes, since they determine whether the record is a match.

Full level sound recording cataloging requires the publisher number and label name be duplicated in a 500 note. Although core records do not require this note, leave it as is with member copy.

028--note that on this LC record the 2nd indicator is 0 because there is a corresponding 500 note. Entering 2nd indicator 1 will generate a note in the OPAC display.

028	0	0	‡a PC1500-01 ‡b Teaching Co.
028	0	0	‡a PC1500-06 ‡b Teaching Co.

500 note for the same record, used to record the publisher number and label name. Since a note is already in the record, 1 is not used as the 2nd indicator in 028. If there is no 500 note corresponding to the 028 field, and the 028 second indicator is 0, change the indicator to 1 to display the 028 information in Orbis.

500

‡a Teaching Co.: 1500 (PC1500-01--PC150006)́.

For compact discs, a Compact disc note is required in 500--remember that cataloging rules require that only the term "sound disc" can be used in 300, so the more specific term must be recorded in a note. Compact discs differ in playback technology, so check the notes to see if special playback is required. It could mean that the bibliographic record is not a match.

Standard compact disc note:

500

‡a Compact disc.

Special type of compact disc (note the lengthy duration in 300):

300			‡a 2 sound discs (20.5 hr.) : ǂb digital ; ǂc 4 3/4 in.
500			‡a Compact disc, MP3 format.
538			‡a System requirements: CD/MP3 player or PC with MP3-capable software.

Audiobooks. [Based on predominant LC practice. To be revised when LC begins to establish and document guidelines for form/genre headings for sound recordings.] Assign a form/genre Audiobooks heading where appropriate.

655

0

‡a Audiobooks.

Audiobooks are abridged or unabridged sound recordings of printed works read by single or multiple speakers.

Generally do not apply the form/genre heading Audiobooks to readings of an author's poems unless the poem is clearly a distinct work (e.g. an abridged translation of Homer's Iliad).

Generally do not apply the form/genre heading Audiobooks to recordings of dramatic performances (including monologues, radio plays, and performances of stage plays) or non-dramatic oral performances (including sermons, speeches, or lectures).

EXAMPLES:

Nasar, Sylvia. A beautiful mind. Assign 655 _0 $a Audiobooks. [reading of a printed book]

Milton, John, 1608-1674. Paradise lost. Assign 655_0 $a Audiobooks. [reading of a single poem]

Chekhov, Anton Pavlovich, 1860-1904. The cherry orchard. Member record has assigned 650 _0 $a Radio plays or no form/genre heading at all. Do not add 655 _0 $a Audiobooks.

Bogosian, Eric. Pounding nails in the floor with my forehead. "Recorded live at the Knitting Factory, New York City, Dec 16-17, 1997." LC record has assigned 650 _0 $a Monologues, American. Do not add 655 _0 $a Audiobooks.

Pryor, Richard. Are you serious? Member record has assigned 650 _0 $a Stand-up comedy. Do not add 655 _0 $ Audiobooks.

Cherry, Shai. Introduction to Judaism. (The great courses). No form/genre subject assigned. [recording of lectures]. Do not add 655 _0 $a Audiobooks.

Voices of the Old West. LC record has assigned 650 _0 $a Oral history. Do not add 655 _0 $a Audiobooks. [collection of interviews]

Thalib, Ja'far Umar. Jihad solusi mengembalikan kewibawaan Islam. Member record has 650 _0 $a Islamic sermons, Indonesian $z Indonesia; 650 _0 $a Islamic sermons, Arabic $z Indonesia. [sermons in Arabic and Indonesian]. Do not add 655 _0 $a Audiobooks.

Fixed Fields

Leader: Type of Record should be i:Nonmusical recording

007 fixed field is required; assume the values entered are correct.

008 If the 260 is correct, assume the dates are correct. Assume the other values are correct. Recording dates in 008 is not the same as books.

As an FYI, here is a table of examples for coding and entering dates:

260	Publication Status	Date 1	Date 2
p2008 (previous release 2001, recorded 1965)	r	2008	2001
p2008 ("previously released on Books on Tape," no date given)	r	2008	uuuu
p2008 (previous release 1999-2000)	r	2008	1999
p2008 (initial release, no recording date)	s	2008
p2008 (initial release, recorded 1999)	p	2008	1999
p2008 (initial release, recorded 2001-2005)	p	2008	2001

Unless the Voyager label (on the left of the window display) indicates the character is OBSOLETE, there should be a code value entered for each byte element. If the library has entered | : No Attempt to Code or **Obsolete Code or Value Not Set**, it should be replaced with a code value based on Cataloging of Non-Music Sound Recordings: Checklist (see link below; go to the Fixed Field section).

RELATED DOCUMENTS

Core Cataloging of Non-Music Sound Recordings: Checklist

For SML MFHD procedures, see Primary Media Items in the SML Special Processing documentation

 

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