Core Cataloging of Non-Music Sound Recordings: Checklist
From: Steven Arakawa for CCC/CPDC
Date: (07/24/2008 issue date/ 08/31/2009 8:58 AM revision date)
About the Checklist
This checklist will focus on the two media types catalogers are most likely to encounter: audio discs (CD sound recordings primarily) and sound cassettes. AACR2/rev also addresses reel-to-reel tape, tape cartridges, piano rolls, and sound recordings on motion picture film, which are not covered here.
The checklist is in MARC 21 order. Citation numbers at the beginning of sections are the AACR2/rev. rule numbers. The checklist emphasizes descriptive/access elements that differ from standard book cataloging or are otherwise unique to sound recording cataloging. For description/access areas not addressed here--e.g. parallel titles, capitalization--refer to AACR2/rev chapter 1, the appendices, & the appropriate LCRIs. Also, chapter 6 provides guidance in much greater detail; always refer there as well if the checklist is inadequate or if you are in doubt about how to apply a rule. Requirements are keyed to YUL Core policy.
The cataloger is responsible for deciding whether the sound recording is accompanying material or the primary resource. For example, if the cataloger decides that the printed resource is primary and the sound recording is accompanying material, the cataloger should apply AACR2/rev. chapter 2 rather than chapter 6 (and not apply this checklist).
When to make a new record
For additional information, refer to OCLC Bibliographic Formats and Standards.
Make a new record:
1. For a different edition.
2. For a different format (CD vs. cassette)
3. When there are technical differences (300 $b), e.g. stereo vs. mono. Size differences (300 $c), e.g. CD vs. mini-CD.
4. If information in the publisher number [028] on the physical resource differs from the information in the 028 of the cataloging copy. However, the absence of the 028 field in the record when the publisher number is on the physical resource (or vice versa) does not require a separate record--all other things being equal.
Accompanying material (usually printed) is sometimes cataloged separately (but this is an option and most definitely not a requirement); in most cases the accompanying material will be recorded in 300 $e or in a 500 note. See also the section below, LCRI 1.5E1 Accompanying Material (300 $e).
MARC 21 0xx-099 (Numeric/Control Variable Fields)
For core cataloging, these fields are required.
020, 041, 028, 050 _4
028 [Publisher number] is the only field that may be somewhat unfamiliar to catalogers who work primarily with printed resources.
First indicator. 0 <issue number>. Other indicators apply to LP pressings (2) or printed music.
Second indicator. 1 <to support identification use second indicator 1; only indicator 1 will cause the number to display with the label Issue number: in the OPAC>
$a Transcribe the publisher number with the same spaces and hyphens used on the item.[LCRI 6.7B] Omit captions (Nr., cat. no., no., etc.) unless the publisher's name appears with the number. In that case, transcribe the publisher name, caption, and issue number. [LCRI 5.7B]. CORE: If the set is multipart, record only the set number. If there is no set number, the publisher number for each part is recorded in a separate 028 field.
$b Label name. <generally but not necessarily the same as the publisher name>
Core vs. Full: In full-level cataloging, a corresponding 500 note is made to record the publisher number. This is not required for core-level cataloging.
EXAMPLES: Label name is the same as the publisher name. A corresponding 500 note is not made for core-level cataloging.
028 0 1 ‡a NA242512 ‡b Naxos AudioBooks 260 ‡a Franklin, TN : ‡b Naxos AudioBooks, ‡c p2006.
028 0 1 ‡a 645-646 ‡b Teaching Company 260 ‡a Chantilly, Va. : ‡b Teaching Co., ‡c [2002] EXAMPLE. Label name differs from publisher name.
028 0 1 ‡a SLD 693 ‡b Sound Library 260 ‡a Hampton, NH : ‡b BBC Audiobooks America, ‡c p2004. 041 [Language code] Keep in mind that a sound recording of a translation requires 041 $h, e.g. a recording of Chekhov's Uncle Vanya (in English translation).
050 _4 [Library of Congress Call Number] Assign LC classification number following the same criteria used for a printed text.
FYI: sound recording numeric/control fields not required in core or used only in music sound recordings: 033 (Date/Time of Recording), 045 (Date/Time Coverage), 047 (Multiple Forms of Composition), 048 (Medium of Performance)
6.0B1. Chief source
Disc (whether CD or LP): chief source is the disc (i.e., information printed on the disc) and its label.
Cassette: chief source is the cassette (i.e., information printed on the cassette) and its label.
Note that if there is information on both the item and its label, treat item and label together as the chief source.
To count as a chief source, the label must be affixed to the disc or the cassette, not to the disc's or cassette's container.
EXAMPLE. No source of title note made because the title is taken from the chief source. On the other hand, a note is made for the subtitle, since the subtitle is not taken from the chief source (this note is not required; see 6.1E1).
100 1 ‡a Godin, Seth. 245 1 0 ‡a Small is the new big ‡h [sound recording] : ‡b [and other riffs, rants, and remarkable business ideas] / ‡c Seth Godin. 260 ‡a [Minneapolis, Minn.] : ‡b HighBridge, ‡c p2006. 300 ‡a 6 sound discs (7 hrs., 30 min.) : ‡b digital, stereo. ; ‡c 4 3/4 in. 500 ‡a Subtitle from container. 511 ‡a Read by the author. 500 ‡a Abridged. 500 ‡a Compact discs. If there is no title on the disc and label, use as the chief source--in this order:
accompanying textual material
container [the CD "container" includes the part of the paper insert that is visible from the front, back, or sides of the generic plastic case; in SML acquisitions workflow, the original container should be included with the sound recording and the YUL container when the sound recording is sent for cataloging or to the Frontlog. LCRI 6.0B1: "For compact discs and cassettes, consider information which can be read through the closed container (including information on the front cover of a booklet inserted in the container) to be on the container." Technically, this means that the front cover of a jewel case insert is not accompanying material, so if the title is not on the disc, the next place to check for the title is inside the jewel-case booklet insert.
other sources
EXAMPLE: Title is not taken from the chief source; note is made.
100 1 ‡a Fairstein, Linda A. 245 1 0 ‡a Death dance ‡h [sound recording] / ‡c by Linda Fairstein. 260 ‡a Prince Frederick, Md. : ‡b Recorded Books, ‡c p2006. 300 ‡a 10 sound discs (11 hr., 45 min.) : ‡b digital ; ‡c 4 3/4 in. 500 ‡a Title from container. 511 0 ‡a Narrated by Barbara Rosenblat. 500 ‡a Unabridged. 500 ‡a Compact disc. Follow the same order of preference for the source of the title proper if individual titles are printed on the disc and/or label but the collective title is not. The collective title is preferred as the title proper, even if it is not on the chief source. If the collective title is not on the chief source but on either the accompanying material or the container, use the accompanying material or the container as the chief source (in that order of preference).
EXAMPLE. Individual titles are printed on the cassettes, but collective title is only on the container spine. Presumably the collective title was not given on the program guide, which, as accompanying material, would be preferred ordinarily over the container when the collective title is not available on the chief source (i.e., the cassettes)..
245 0 4 ‡a The screenwriting trade ‡h [sound recording]. 260 ‡a Studio City, CA : ‡b Screenwriting Partners Unlimited, ‡c [1996] 300 ‡a 4 sound cassettes : ‡b analog + ‡e 1 program guide ([26] p. ; 22 cm.) 500 ‡a Title from container spine. 500 ‡a In container (25 cm.). 520 ‡a Presents lectures on writing and selling motion picture and television scripts. 505 0 ‡a Crew speak / Esther Luttrell (2 cassettes : 1:59:00) -- Making it in the film industry / Donald Gold (59:13) -- Writing and selling for TV / Jack Allen (1:00:33). "Other sources," unlike accompanying material or the container, cannot be used as a substitute chief source for the collective title. If there is no collective title on the resource or its label, and the title is presented orally by the recording, the collective title is not entered in 245.
In this case, use of 246 1_ $i $a is recommended, even though variant title access does not need to be justified in core cataloging. Source of title from narration appears to be more characteristic of sound cassette publishing practice.
100 1 ‡a Offen, Ron. 245 1 4 ‡a The last celebration ‡h [sound recording] / ‡c [by Ron Offen]. The motor show / [by Eugene Ionesco]. Nathan and Tabileth / [by Barry Bermange]. 246 1 ‡i Title from narration: ‡a Three from the avant-garde 260 ‡a [Chicago, Ill.?] : ‡b All-Media Dramatic Workshop, ‡c p1977. 300 ‡a 1 sound cassette (1 hr., 24 min.) : ‡b analog. 700 1 2 ‡a Ionesco, Eugène. ‡t Salon de l'automobile. ‡l English. ‡f 1977. 700 1 2 ‡a Bermange, Barry, ‡d 1933- ‡t Nathan and Tabileth. ‡f 1977. 740 0 2 ‡a Motor show. 740 0 2 ‡a Nathan and Tabileth. 6.0B2. Prescribed sources of information [when to use brackets]
If there is more than one prescribed source, the sources are listed in order of preference.
If information is taken from a source other than the prescribed source listed in the following table, it is recorded in brackets.
Core guidelines: if the source for the title proper is not listed in the prescribed source column, a justifying note is required. Justifying notes are not required for the other areas.
Area Prescribed Source Title & statement of responsibility Chief source Edition Chief source, accompanying textual material, container Publication, distribution, etc. Chief source, accompanying, container Physical description Any source Series Chief source, accompanying, container Note Any source Standard number, terms of availability Any source 6.1.C General Material Designation option (245 $h)
Use $h [sound recording]
245 1 2 ‡a A long way gone ‡h [sound recording] : ‡b memoirs of a boy soldier / ‡c Ishmael Beah. Note that $h follows $n and $p but precedes $b.
245 1 0 ‡a Communication matters. ‡n Course one, ‡p He said/she said, women, men and language ‡h [sound recording] / ‡c Deborah Tannen.
245 0 4 ‡a The best American short stories. ‡n 2003 ‡h [sound recording] / ‡c [Walter Mosley, editor].
245 1 0 ‡a Working with you is killing me ‡h [sound recording] : ‡b freeing yourself from emotional traps at work / ‡c Katherine Crowley and Kathi Elster. Audiobooks often include the subtitle only on the container. It is common practice to include the subtitle taken from outside the chief source* (the resource itself & its label). Since the prescribed source for the title statement is the chief source, the subtitle is then included in brackets.
*Aside from including title information under which the record would reasonably be sought, also take into consideration whether the printed version has the same subtitle, since absence of the subtitle in the sound recording bib record will affect the display order in cases where the library has both versions.
In the following lccopycat example (LCCN 2007572857), the record has a general (500) note Subtitle from container. For Core cataloging, the source note for the subtitle is not required. While AACR2 requires a note for the source of the title proper, the rules do not require a source note for any other element of the title and statement of responsibility area not taken from the chief source, and in fact such notes generally are not made in book cataloging. However, the subtitle must be placed in brackets since it does not appear on the discs or their labels, in this case probably due to space considerations. The printed version has the same subtitle and there are other works in the LC catalog with the title proper Babylon by bus.
100 1 ‡a LeMoine, Ray, ‡d 1979- 245 1 0 ‡a Babylon by bus ‡h [sound recording] : ‡b [or, the true story of two friends who gave up their valuable franchise selling Yankees suck t-shirts at Fenway to find meaning and adventure in Iraq, where they became employed by the occupation in jobs for which they lacked qualification and witnessed much that amazed and disturbed them] / ‡c Ray LeMoine and Jeff Neumann, with Donovan Webster. 6.1F. Statement of responsibility (245 $c)
The narrator/reader/lecturer, etc. is generally not transcribed in the statement of responsibility unless the reader is the author. The narrator/reader should be recorded in 511 [Participant or Performer Note]. 511 is required for Core.
Example: narrator/reader is not the author.
100 1 ‡a Wiesel, Elie, ‡d 1928- 245 1 0 ‡a Night ‡h [sound recording] / ‡c Elie Wiesel ; a new translation by Marion Wiesel ; with a new preface by the author. 511 0 ‡a Narrated by George Guidall. Example: narrator/reader is the author; 511 is still made.
100 1 ‡a Wallace, David Foster. 245 1 0 ‡a Selected essays from Consider the lobster and other essays ‡h [sound recording] / ‡c David Foster Wallace. 511 0 ‡a Read by the author. It is also fairly common practice to record a statement of responsibility taken from outside the chief source. Although the statement of responsibility is bracketed in that case, even in full level cataloging a note providing the source of the statement of responsibility is not generally made. (See the Best American short stories example in 6.1E1 above.)
In case of doubt, take the presence of words such as edition, issue, or version (or their equivalent in other languages) as evidence of an edition statement. On the other hand, "Unabridged" or "Abridged" without "ed." should be entered in a 500 note. Some libraries enter Abridged/Unabridged [without "ed."] in 250; do not follow this practice.
245 0 0 ‡a Great authors of the western literary tradition ‡h [sound recording]. 250 ‡a 2nd ed. EXAMPLE: "Unabridged ed." in 250 (LCCN 2007572884)
100 1 ‡a Ilgner, Arno, ‡d 1954- 245 1 4 ‡a The rock warrior's way ‡h [sound recording] : ‡b mental training for climbers / ‡c Arno Ilgner. 250 ‡a Unabridged ed. EXAMPLE: "Unabridged" in 500 (LCCN 2002559113)
100 1 ‡a Twain, Mark, ‡d 1835-1910. 245 1 4 ‡a The adventures of Huckleberry Finn ‡h [sound recording] / ‡c by Mark Twain. 500 ‡a Unabridged.
6.4D2/6.4D3 Publisher (260 $b)
In some cases, the recording will have both a publishing company name and a "subdivision of that company or a trade name or a brand name used by that company." Use the subdivision/trade/brand name as the publisher. CAUTION: what may appear to be a trade name could actually be a publisher series & should be entered in 4xx. Check the authority file and, if nothing is found, use judgment.
EXAMPLE. Division of Simon & Schuster entered in 260 $b as the publisher. (LCCN 2003590708)
100 1 ‡a McCourt, Frank. 245 1 0 ‡a Angela's ashes ‡h [sound recording] / ‡c by Frank McCourt. 260 ‡a New York : ‡b Simon & Schuster Audio, ‡c p1997. EXAMPLE. "Lone Star audio" is evidently not a subdivision of Recorded Books, but it could certainly be interpreted as a trade or brand name. It has been established as a (traced) series in the NAF. (The original record (LCCN 2007574077) followed current LC policy and did not to trace series. YUL cataloging follows PCC and would trace the series.)
100 1 ‡a Albert, Susan Wittig. 245 1 0 ‡a Bleeding hearts ‡h [sound recording] / ‡c by Susan Wittig Albert. 260 ‡a Prince Frederick, Md. : ‡b Recorded Books, ‡c p2006. 440 0 ‡a Lone Star audio EXAMPLE. For "Recorded Books Evergreen" there is a SAR for a series-like phrase established, so the name of the imprint is entered in 260 $b by OCLC 57545445.
100 1 ‡a Le Carré, John, ‡d 1931- 245 1 4 ‡a The little drummer girl ǂh [sound recording] / ǂc by John le Carré. 260 ‡a Prince Frederick, MD : ǂb Recorded Books Evergreen, ǂc p1983. EXAMPLE. For "Recorded Books contemporary classics" there is a SAR for a traced series, so the name is entered in 440. (LCCN 2007574057)
100 1 ‡a Wiesel, Elie, ‡d 1928- 245 1 0 ‡a Night ‡h [sound recording] / ‡c Elie Wiesel ; a new translation by Marion Wiesel ; with a new preface by the author. 260 ‡a Prince Frederick, Md. : ‡b Recorded Books, ‡c p2006. 440 0 ‡a Recorded Books contemporary classics For situations where there is no SAR, it is sometimes helpful to check the publisher's web page to see if the name is considered to be an "imprint" of the publisher, which would justify establishing the name as a series-like phrase. Keep in mind: if the SAR is not created for the series-like phrase at this point, there is a good chance another NACO library may establish the name as a traced series at a later time.
6.4F Date of publication, distribution, etc. (260 $c)
Because sound recordings frequently lack an explicit publication date, the date of publication is often inferred from a copyright date. Prefer the most current phonogram (p) date, which is the copyright date for the sound recording.
260 ‡a Prince Frederick, Md. : ‡b Recorded Books, ‡c p2006. In current sound recording publications, the copyright date symbol (c) applies to the printed text or artwork: the insert, accompanying material, and so on, not to the sound recording. It can be used as a supplied (bracketed) publication date if a phonogram date is lacking; in that case, the supplied date is entered in brackets without the "c."
260 ‡a Chantilly, Va. : ‡b Teaching Company, ‡c [2006] The phonogram symbol was introduced in 1971. Sound cassettes date from 1954. Prior to 1971, the copyright date on a sound cassette can be transcribed without brackets and used as an inferred publication date. This technique cannot be applied to compact discs, since compact discs date from 1982. Do not infer a publication date from a copyright date before 1982. [Dates from Lewis & Clark Library System pdf "Cataloging Sound Recordings."]
Unless the sound recording is unpublished, the recording date is not entered in 260 $c but is recorded instead in 518.
6.5B1 Extent of item (Including specific material designation) (300 $a)
For Use Compact disc sound disc Cassette tape sound cassette MiniDisc sound disc cartridge Use of "sound disc cartridge" is authorized by the LCRI for 6.5B1 and applies to "digitally encoded discs permanently encased in a cartridge (magneto optical disks, MiniDiscs, etc.)." Whether this format is ever used for non-music sound recordings remains to be seen. For other designations, refer to AACR2/rev. 6.5B1.
Also give in 300 $a the number of items.
EXAMPLE:
100 1 ‡a Durham, David Anthony, ‡d 1969- 245 1 0 ‡a Walk through darkness ‡h [sound recording] / ‡c by David Anthony Durham. 260 ‡a Prince Frederick, Md. : ‡b Recorded Books, ‡c p2006. 300 ‡a 9 sound discs (10 hr., 15 min.) ...
100 1 ‡a Doria, José María. 245 1 0 ‡a Cuentos para aprender a aprender ‡h [sound recording] / ‡c por José María Doria. 260 ‡a Prince Frederick, Md. : ‡b Recorded Books, ‡c p2005. 300 ‡a 3 sound cassettes (3 hr.) ... Qualify the designation with the duration in parentheses if the playing time is stated on the item (see LCRI 6.5B2). See previous examples. See the Vickery example under LCRI 1.5E1 below; the playing time in that case was not stated on the item.
Record the duration as stated on the item, using abbreviations. If the resource states 1 hour:20 minutes, record the duration as 1 hr., 20 min. If the resource states 80 minutes, record the duration as 80 min.
Or in this example, where the duration has been stated in decimal form; the same form is used when qualifying the designation.
100 1 ‡a Bergen, Peter L., ‡d 1962- 245 1 4 ‡a The Osama Bin Laden I know ‡h [sound recording] : ‡b an oral history of al Qaeda's leader / ‡c by Peter L. Bergen. 260 ‡a Prince Frederick, Md. : ‡b Recorded Books, ‡c p2006. 300 ‡a 14 sound discs (16.75 hr.) ... Following LC practice (6.5B2), if the total playing time is not stated, the total duration may be given by adding up the partial durations, rounding up to the next minute. For example, if the work is on two discs, with disc 1 having stated duration 1 hr., 20 min. and disc 2 having stated duration 1 hr., 30 min., record the duration as 2 hrs., 50 min.
Per LC practice (LCRI 6.5B2), if the playing time is not stated on the resource being cataloged, an estimate (ca.) is not made unless the playing time is actually stated as an estimate on the resource. Keep in mind that the use of "ca." in the duration qualifier occurs frequently in lccopycat derived from OCLC cataloging, but it is impossible to tell whether giving the estimated time on the item is a common publication practice or the OCLC cataloger was ignoring the RI and following the option in AACR2/rev 1.5B4c to give the approximate time. Follow LC practice when contributing original cataloging--if the playing time is not stated, do not spend time supplying an estimated time. When deriving member copy, do not edit an estimated duration because the RI was not followed.
LC practice for recording durations of music collections is more complex & is not covered here.
6.5C2. Type of recording (300 $b)
6.5C3 Playing speed (300 $b)
6.5C7 Number of channels (300 $b)
6.5C8 Optional. Recording and reproduction characteristics (300 $b)Indicate analog or digital in 300 $b. All compact discs are digital, even if they are reissues of analog recordings. Note that "digital" is always entered in 300 $b for compact discs even though they are digital by definition because the generic term "sound disc" corresponds to both analog grooved discs (LPs, 45s, 78s) and compact discs. Sound cassettes, on the other hand, must be examined to see if there is any indication that the recording is analog or digital.
Playing speed is also required in 300 $b, but only if the speed does not have a single standard for the format. Analog sound discs (LPs, 45s, etc.) have more than one standard speed (45, 78, 33 1/3 rpm) but this is not really an issue for the single standard formats normally cataloged by YUL: compact discs (1.4 m. per sec.) and cassette tapes (1 7/8 ips). Even if the compact disc or tape does not provide a playing speed, assume it is standard speed and do not enter playing speed.
100 1 ‡a Durham, David Anthony, ‡d 1969- 245 1 0 ‡a Walk through darkness ‡h [sound recording] / ‡c by David Anthony Durham. 260 ‡a Prince Frederick, Md. : ‡b Recorded Books, ‡c p2006. 300 ‡a 9 sound discs (10 hr., 15 min.) : ‡b digital ...
100 1 ‡a Doria, José María. 245 1 0 ‡a Cuentos para aprender a aprender ‡h [sound recording] / ‡c por José María Doria. 260 ‡a Prince Frederick, Md. : ‡b Recorded Books, ‡c p2005. 300 ‡a 3 sound cassettes (3 hr.) : ‡b analog. If readily available--only if the information is stated explicitly on the item or the accompanying material--enter the number of sound channels using the authorized AACR2/rev abbreviations:
mono.
stereo.
quad.For the optional decision on entering the recording/reproduction characteristics, follow the LC* rule of thumb: if the information would be needed for selecting playback equipment, enter the reproduction characteristics. Use the terminology as stated on the item.
*LCRI 6.5C8.
100 1 ‡a Keillor, Garrison. 245 1 0 ‡a Lake Wobegon summer, 1956 ‡h [sound recording] / ‡c Garrison Keillor. 260 ‡a St. Paul, MN : ‡b HighBridge, ‡c [2001] 300 ‡a 4 sound cassettes (6 hr., 30 min.) : ‡b analog, stereo., Dolby processed. For cassettes, record the dimensions only if the dimensions are non-standard (standard: 3 7/8 x 2 1/2 in.) and the tape width is non-standard (standard: 1/8 in.). A non-standard set of dimensions for a cassette is highly unlikely unless the cataloging is for a special collection. If the dimensions and tape width are not stated explicitly, assume that the cassette dimensions are standard & do not record in 300 $c.
300 ‡a 4 sound cassettes (6 hr., 30 min.) : ‡b analog, stereo., Dolby processed.
Unfortunately, "sound discs" covers both analog, grooved discs and compact discs, so there is no standard size. The standard compact disc size is 4 3/4 in. in diameter and must be recorded.
300 ‡a 9 sound discs (10 hr., 15 min.) : ‡b digital ; ‡c 4 3/4 in. CAUTION: some compact discs are smaller than 4 3/4 in. If there is reason to measure the disc because the disc is smaller than standard, always measure the diameter and record in inches and fractions of inches, using the standard AACR2/rev. abbreviation (in.).
LCRI 1.5E1. Accompanying material (300 $e)
Generally apply the LC criteria for assigning accompanying material to 300 $e. The paper insert functioning as the compact disc cover is not considered to be accompanying material. See LCRI 1.5E1 for the criteria for recording accompanying material in notes or as a separately cataloged record:
4. Generally record material at the end of the physical description when the item satisfies all the following conditions:a) It is issued at the same time and by the same publisher as the main work and essentially is of use only in conjunction with the main work.b) It is by the same author as the main work or makes no mention of an author or, if it is by a different author, the nature of the work makes unnecessary any note or added entry for this different author.c) The title is a general term (e.g. "teacher's manual") or is otherwise dependent on the title of the main work or lacks a title (e.g., "plates"). (When recording materials at the end of the physical description, always use a generic term in English.)EXAMPLE. Accompanying guidebooks (LCRI 1.5E1c). Also note that per LCRI 6.5B2 the playing time is not estimated when not stated explicitly on the item cataloged.
100 1 ‡a Vickery, Kenneth Powers. 245 1 4 ‡a The African experience ‡h [sound recording] : ‡b from "Lucy" to Mandela / ‡c Kenneth P. Vickery. 260 ‡a Chantilly, Va. : ‡b Teaching Company, ‡c [2006]. 300 ‡a 18 sound discs : ‡b digital ; ‡c 4 3/4 in. + ‡e 3 course guidebooks (22 cm.) 306 (Formatted playing time) is not required for core cataloging.
6.6. Series. See Series added entry below.
6.7. Notes. YUL Core Requirements for Notes
Required core notes are listed in AACR2 order:
500 [6.7B1] Form of composition and medium of performance is required for sound recordings, but applies primarily to music recordings. Notes covered by 6.7B1 are often combined in 520 with the summary note.
546 [6.7B2] Language(s)
500 [6.7B3] Source of title proper if other than the chief source of information, or if the source is the container or accompanying material. The note "Title from disc label" would not be necessary under current rules for compact discs. In cases where the title is not on the chief source of information, keep in mind that the preferred sources are--in order of preference--accompanying material, the container, and "other sources."
[6.7B4] Variations in title, parallel titles, etc. are recorded in 246 3_
511 [6.7B6] Narrator, lecturer, cast members, etc.
- If the speaker is identified in another note--e.g., 520--the 511 note is not necessary.
- If there is only one speaker, and the speaker's name is in the statement of responsibility, 511 is not required.
- For audiobooks, make a 511 note even if the author is recorded in 245 $c, since it may not be evident that the author is reading her own work. When in doubt, make a 511 note.
- If there is more than one performer/speaker, etc., decide which names are important for identification. Also keep the rule of three in mind.
- Use 1st indicator 0 for narrators, lecturers, speakers. Use 1st indicator 1 for the cast of a play (generates the CAST: label in the OPAC)
- 2nd indicator is always blank
500 [6.7B7] If "abridged" or "unabridged" or the equivalent is stated explicitly on the resource, and the information is not recorded in the edition statement, record the information in a note. A phrase such as "unabridged ed." should be recorded in 250; "unabridged" alone should be recorded in 500.
518 [6.7B7] Make a note if the recording is of a live performance; include place and date if available. [Requested by Research Services; not required for PCC core, but required for YUL.]
500 [6.7B10] Compact disc. <this note is necessary because "sound disc" in 300 includes both grooved sound discs and compact discs; note that 500 is used, not 538.> A note is not made for sound cassettes.
NEW: Compact discs with augmented or special playback characteristics should be assigned both a 500 and 538 (System details) note.
500 [6.7B11] Accompanying material if not already accounted for in 300 $e.
502 [6.7B13] Formal dissertation note. <unlikely>
520 [6.7B17] Make a note if the content is not otherwise evident from the description. It is not necessary to apply to belletristic works. Often form of composition is combined with the summary note.
505 [6.7B18] Judgment call. Record if multiparts have distinct titles. Although chapter titles are not required, contents notes can be made for compilations and collections if it seems useful.
[6.7B19] Record the label name and issue/matrix numbers in 028 rather than 5xx (unless the label name and/or issue/matrix numbers cannot be reasonably expressed in 028).
501 [6.7B21] With note. <unlikely>
EXAMPLES. 500 form/medium note; 511 cast note; 1st indicator 1 for cast of play.
100 1 ‡a Rostand, Edmond, ‡d 1868-1918. 245 1 0 ‡a Chicago radio theatre production of Rostand's Cyrano de Bergerac ‡h [sound recording]. 260 ‡a [Chicago] ‡b All-Media Dramatic Workshop, ‡c p1976. 300 ‡a 2 sound cassettes (1:35:00) : ‡b analog, stereo. 500 ‡a Radio adaptation of a translation of Edmond Rostand's play. <form, medium> 511 1 ‡a Mike Nussbaum; Pat Terry. <cast> EXAMPLE. 546 language note; 500 compact disc note; 500 accompanying material note (where accompanying material is not recorded in 300 $e); 520 summary note where the title does not indicate the contents transparently. The LC record (cataloged at full level) also included a detailed contents note with individual timings. For core cataloging, if a contents note were made, a 520 note might not be necessary.
245 0 4 ‡a The first expeditions 1901 to Croatia, Brazil, and the isle of Lesbos ‡h [sound recording]. 260 ‡a [Vienna] : ‡b Verlag der Österreichischen Akademie der Wissenschaften, ‡c p1999. 300 ‡a 1 sound disc : ‡b digital ; ‡c 4 3/4 in. + ‡e 1 computer optical disc (col. ; 4 3/4 in.) 546 ‡a Spoken or sung in Demotic, Guarani, Portuguese, Romani, Serbo-Croatian, and Spanish. <language note > 500 ‡a Compact disc. <required> 500 ‡a Texts in Demotic, Guarani, Portuguese, Romani, Serbo-Croatian (roman), and Spanish, with English translations and program notes in English including bibliographical references and transcriptions of the vocal selections (47 p. : ill. ; 13 cm.) inserted in container. <complex accompanying material note with information that could not be recorded in 300 $e > 520 ‡a Presents field recordings principally from Croatia, Brazil, and the island of Lesbos, off the coast of Greece. Includes folk tales, folk songs, and recitations in various languages. <summary where content is not otherwise evident from the description > EXAMPLE. 500 source of title note [a note is required if the source of the title is not taken from the chief source--apparently the title does not appear on the accompanying material, since that source is preferred to the container], 511 note for lecturer, 500 compact disc note, 520 summary note made because the content is not clear from the rest of the description (i.e. the title)
100 0 ‡a Shadrack. 245 1 0 ‡a Ancient travellers, endless beginnings ‡h [sound recording] / ‡c Shadrack. 260 ‡a West Hollywood, CA : ‡b Fiery Furness Music, ‡c [2000] 300 ‡a 1 sound disc : ‡b digital ; ‡c 4 3/4 in. + ‡e 1 book ([76] p. ; 21 cm.) 500 ‡a Title from container. <source of title> 511 0 ‡a Shadrack, speaker and vocals; with instrumental ensemble. <lecturer> 500 ‡a Compact disc. <required> 520 ‡a Channeling through the individual known as Shadrack, "higher intelligent sources beyond our planetary system" make their wishes known to the "so-called humans" on the planet earth. Includes musical interludes. <summary where content is not otherwise evident from the description > EXAMPLE. 511 reader, 500 abridged note, 500 compact disc note, 520 summary note made because the content is not clear from the rest of the description
100 1 ‡a Nasar, Sylvia. 245 1 2 ‡a A beautiful mind ‡h [sound recording] / ‡c Sylvia Nasar. 260 ‡a New York, NY : ‡b Simon & Schuster Audio, ‡c p2001. 300 ‡a 5 sound discs : ‡b digital ; ‡c 4 3/4 in. 511 0 ‡a Read by Edward Herrmann. <reader> 500 ‡a Abridged. <abridged note> 500 ‡a Compact discs. <required> 520 ‡a A biography of John Forbes Nash, Jr., winner of the Nobel Prize in Economics, 1994. <summary where content is not otherwise evident from the description > EXAMPLE. 518 performance note; 500 compact disc note. 511 is not required if the speaker is clear from the statement of responsibility.
100 1 ‡a Craddock, Fred B. 245 1 0 ‡a Preaching as storytelling ‡h [sound recording] / ‡c by Fred B. Craddock. 260 ‡a Marietta, GA : ‡b Bell Tower Productions, ‡c 2004. 300 ‡a 4 sound discs : ‡b digital ; ‡c 4 3/4 in. 518 ‡a "Recorded live at Furman University, Greenville, S.C. in 1981 and remastered in 2004"--Disc. <performance note> 500 ‡a Compact discs. <required> EXAMPLE. 500 compact disc note, augmented, paired with a 538 system details note. A compact disc recording in standard format requires anywhere from 10-17 discs for the 20.5 hour playback; the compact disc in MP3 format requires 2 discs. Although the content may be the same, the different CD audio formats would require separate records.
100 1 ‡a Crile, George. 245 1 0 ‡a Charlie Wilson's war ǂh [sound recording] / ǂc by George Crile. 260 ‡a Ashland, OR : ǂb Blackstone Audiobooks, ǂc p2003. 300 ‡a 2 sound discs (20.5 hr.) : ǂb digital ; ǂc 4 3/4 in. 500 ‡a Compact disc, MP3 format. 538 ‡a System requirements: CD/MP3 player or PC with MP3-capable software. Notes not required for YUL (or pcc) core:
6.7B7. Edition and history. (For example, a note about the original print version; a note about the original issue and publisher.)
6.7B9. Publication, distribution, etc.
6.7B10. Physical description notes other than Compact disc. Notes about containers are not required. (Physical processing often results in discard of the container)
6.7B14. Audience.
6.7B16. Availability in other formats.
Fixed Fields
Comments are limited to the codes with specific sound recording elements or codes also used by books that have different applications with sound recordings. Fixed fields that do not differ in application from the books format, such as Place of Publication, are not covered. YUL default code is 4 (Core level), but all applicable fixed field codes should be assigned to core level records that are assigned to full level records.
Leader
Type of record: i. (Nonmusical sound recording)
(Music mixed with spoken word is coded as j Music sound recording if the music is primary--a recording of a Broadway musical, for example. A non-music sound recording, on the other hand, can have musical background and interludes--see the Shadrack example in the Notes section above)
008 Fixed-Length Data Elements
The Voyager label is followed by byte number and OCLC mnemonic.
Publication status [008/07 OCLC: DtSt], Date 1, Date 2 [08/7-10, 11-14 OCLC: Dates]. NOTE: these guidelines represent OCLC's interpretation of MARC 21, since MARC 21 does not provide clear guidelines for sound recordings. See Bibliographic Formats & Standards.
- Use r for reissues (new publisher number, new publisher label). A reissue can be in the same medium or a different medium. Use Date 1 for the reissue date; use Date 2 for the original publication or release date. The edition history note is made in full level cataloging and the date in the note should correspond to Date 2; the edition/history note is not required in core level cataloging. If the recording is a reissue but the original issue date is not provided, use uuuu in Date 2.
- Use s for a single date if it is not a reissue. (An initial release with no statement about the recording date)
- Use p if the recording date in 518 differs from the publication date. Enter the publication date in Date 1 and the recording date in Date 2. If the recording date represents a span of years, enter the earliest date of the span in Date 2. If the recording is a reissue and also has a recording date, use r rather than p.
- As with books, sometimes q for questionable date must be used as a last resort
- Use of m for a multipart published over a span of years would be very unusual for sound recordings. If the recording is both a reissue and a multiyear multipart, use r rather than m.
260 Publication Status Date 1 Date 2 p2008 (previous release 2001, recorded 1965) r 2008 2001 p2008 ("previously released on Books on Tape," no date given) r 2008 uuuu p2008 (previous release 1999-2000) r 2008 1999 p2008 (initial release, no recording date) s 2008 p2008 (initial release, recorded 1999) p 2008 1999 p2008 (initial release, recorded 2001-2005) p 2008 2001 [Form of] Composition [008/18-19 OCLC: Comp]. Use nn Not Applicable.
Format of Music [008/23 OCLC Form]. Use n Not Applicable, including compact discs. Use s Electronic for sound discs that can only be played back on a computer ("enhanced" discs).
Accompanying material. [008/24-29 OCLC: AccMat] Although non-music recordings often have accompanying material, the values listed are primarily for music. In most cases z : Other accompanying material should be used. Use r : Instructional materials for course guidebooks, teacher's guides, etc. More than one code can be used, but this is a judgment call. If only one value applies, use _: No accompanying material for the other bytes.
Literary Text for Sound Recording 1/2 [008/30-31 OCLC: LTxt].
Use only Literary Text 1 if only one code applies and select " _ : Item is a Musical Sound Recording" for Literary Text 2
There is no "Not applicable" code. Although OCLC will now accept | No Attempt to Code, do not select it instead of " _: Item is a Musical Sound Recording." An item is a Musical Sound Recording only if Literary Text 1/2 is coded blank blank.
If there are 2 or more codes that apply, code in order of importance. This is a judgment call. Although most Teaching Co. sets (recorded lectures by experienced professors) are usually coded l Lectures, speeches, sometimes a second code is added such as i Instruction or h History (when the lectures are about a historical topic)--and sometimes not.
Language [008/35-37 OCLC Lang] Code for the spoken language (not for the accompanying material).
007 Physical Description Fixed Fields
Category of Material. [007/00 OCLC 007 $a] On Voyager, the Category of Material is enabled by selecting the appropriate 007 tab, in this case, Sound Recording, and clicking New. OCLC just uses a 007 string with the code entered in OCLC-specific subfields.
Specific Material Designation. [007/01 OCLC 07 $b] On Voyager, select from the menu d Sound disc for compact discs or s Sound Cassette.
Speed. [007/03 OCLC $d] On Voyager, select f : 1.4 m. per sec. (Discs) for compact discs, or l [lower case L] : 1 7/8 ips (Tapes) for sound cassettes.
Playback Channel. [007/04 OCLC $e] On Voyager, select appropriate code based on 300 $b.
Groove Width/Groove Pitch. [007/ 05 OCLC $f] Always n : Not applicable for both compact discs and sound cassettes.
Dimensions. [007/06 OCLC $g] Use g : 4 3/4 in. or 12 cm. (open reels and discs) for compact discs; use j : 3 7/8 x 2 1/2 in. (cassette) for standard sound cassettes.
Tape Width. [007/07 OCLC $h] Use n Not applicable for compact discs; use l [lower case L] : 1/8 in. for sound cassettes.
Tape Configuration. [007/08 OCLC $i] Use n : Not applicable for compact discs; use c : Quarter (4) track for sound cassettes (unless a different configuration is stated explicitly).
Kind of Disc [or Cylinder or Tape] . [007/09 OCLC $j] Use m : Mass produced
Kind of Material. [007/10 OCLC $k] Use m : Plastic with metal for compact discs; use p : Plastic for cassettes.
Kind of Cutting [007/11 OCLC $l] Use n : Not Applicable.
Playback Characteristics [007/12 OCLC $m] Use e : Digital recording for compact discs; for cassettes, use the appropriate code based on statements found on the resource.
Capture & Storage Techniques. [007/13 OCLC $n] The code is based on the technique used for the original recording. A compact disc recorded digitally would be d : Digital; a compact disc recorded originally on analog tape and later released on compact disc would be e : Analog electrical storage. For sound cassettes, if there is an explicit statement about the original recording, use the appropriate code. If there is no statement about the original recording, generally use e : Analog. Analog recording technique was used ca. 1940-1980; if the item lacks an explicit statement but the original recording was clearly before the analog period (i.e. pre-1940), use u Unknown.
21.23 Choice of entry
21.23A. For a single work, the main entry is determined by the work, not the presenter/performer. An audiobook of A beautiful mind is entered under Sylvia Nasar, the author of the book, not Edward Hermann, the audiobook reader. A recording of All the President's men by Carl Bernstein and Bob Woodward and read by Nora Ephron would be entered under Bernstein.
21.23B. For a collection of two or more works by the same author, enter under the author. An audiobook of a collection of stories by Ambrose Bierce, read by Susie Berneis and Robert Bethune is entered under Bierce.
For the situations described in 21.23A and 21.23B, make an added entry for the presenter/narrator/speaker/reader, etc. (Rule of three applies if more than one of these.)
21.23C. For sound recordings, choice of entry differs from book cataloging for a collection of two or more works by different authors: the record for the sound recording is entered under the name of the person represented as the "principal performer." A principal performer can be a person or a group (corporate body). Follow the LCRI for this rule to determine the principle perfomer:
1. If there is more than one performer, choose the one given prominence on the chief source. If the performers are given equal prominence, consider them all to be principal performers (and apply the rule of three).
2. If there is only one performer named on the chief source, consider that person (or corporate body) to be the principal performer.
3. If no performer is named on the chief source, there is no principal performer.
Because of 1. (often there are more than 3 performers given the same prominence) and especially 3., in practice almost all collections will be entered under title. A significant exception is anthologies of children's stories, where a single principal performer is sometimes on the chief source, but YUL is unlikely to collect in this area.
Assign added entries for core records using the same criteria applied to full cataloging. In addition to the narrator/speaker, added entries are generally made for the cast members of recorded plays given prominence on the resource, as well as the name of the theater company. A heading for the academic affiliation of the lecturer is not made (make an exception if there is a Yale affiliation).
For live recordings, an added entry is generally not made for the place of recording. Added entries are generally not made for the publisher of the sound recording.
Other than 511, notes justifying added entries are not required. Make a justifying note if the added or main entry is not established and the name is not recorded in 245.
Series added entry. If the same series title is used on both the print and sound recording, keep in mind LCRI 21.30L One or several series headings, 3b-c) Different physical media: the series heading for the sound recording must be distinguished from the series heading for the print version.
245 0 2 ‡a A field guide to bird songs of eastern and central North America ‡h [sound recording]. 250 ‡a 2nd ed. 260 ‡a Boston : ‡b Houghton Mifflin Co., ‡c p1983. 300 ‡a 2 sound cassettes : ‡b analog + ‡e 1 guide (12 p.) 490 1 ‡a The Peterson field guide series <series is already established for the print version> 830 0 ‡a Peterson field guide series (Sound recording) <there is a parallel series for the print version> Most series for sound recordings requiring a media qualifier have used (Sound recording) although some are qualified by the publisher name, e.g. (Books on Tape, Inc.). Some series will require a more specific media qualifier. The Teaching Company's "The great courses" series has 4 series headings established: Great courses (Audiocassette), Great courses (Compact disc), Great courses (DVD). and Great courses (Videorecording).
If the series is ony used for the sound recording, the media qualifier is not used.
100 1 ‡a Meineck, Peter, ‡d 1967- 245 1 0 ‡a Classical mythology ‡h [sound recording] : ‡b the Greeks / ‡c Peter Meineck. 260 ‡a Prince Frederick, Md. : ‡b Recorded Books, ‡c p2004. 300 ‡a 7 sound cassettes (14 hr.) : ‡b analog. + ‡e 1 course guide (72 p. : ill., map ; 22 cm.) 440 4 ‡a The modern scholar <first use of this title; no equivalent in print> 25.5B Appendix 1 (LCRI) For guidelines on assigning uniform titles for radio programs, refer to the LCRI.
Follow the core guidelines for subjects.
Audiobooks. [Based on predominant LC practice. To be revised when LC begins to establish and document guidelines for form/genre headings for sound recordings.] Assign a form/genre Audiobooks heading where appropriate.
Audiobooks are abridged or unabridged sound recordings of printed works read by single or multiple speakers.
Generally do not apply the heading Audiobooks to readings of an author's poems unless the poem is clearly a distinct work (e.g. an abridged translation of Homer's Iliad).
Generally do not apply the Audiobooks heading to recordings of dramatic performances (including monologues, radio plays, and performances of stage plays). Assign a specific form/genre topic if available. Current LC practice for literature form/genre headings: tag as 655 _0 and never subdivide. The current understanding is that if a heading currently tagged as 650_0 is used by LC as form/genre (based on the scope note, SCM instructions, or non-LC copycat practice), 655_0 can be used even if there is no corresponding 155 record in the national file. When in doubt, use 650 _0.
EXAMPLES:
Nasar, Sylvia. A beautiful mind. Assign 655 _0 $a Audiobooks. [reading of a printed book]
Milton, John, 1608-1674. Paradise lost. Assign 655_0 $a Audiobooks. [reading of a single poem]
Chekhov, Anton Pavlovich, 1860-1904. The cherry orchard. Assign 650 or 655 _0 $a Radio plays if the play was adapted for radio (or is a recording of a radio performance). If it is just a sound recording of the play (direct to tape or a live recording of a stage performance), Radio plays is not assigned. In either case, 655 _0 $a Audiobooks is not assigned.
Bogosian, Eric. Pounding nails in the floor with my forehead. "Recorded live at the Knitting Factory, New York City, Dec 16-17, 1997." Assign 650 or 655_0 $a Monologues, American, NOT 655 _0 $a Audiobooks.
Compare with:
Pryor, Richard. Are you serious? Assign 650 or 655_0 $a Stand-up comedy NOT 655 _0 $ Audiobooks.
Cherry, Shai. Introduction to Judaism. (The great courses). No form/genre subject assigned. [recording of lectures]
Voices of the Old West. Assign 650 or 655_0 $a Oral history, NOT 655 _0 $a Audiobooks. [collection of interviews]
Thalib, Ja'far Umar. Jihad solusi mengembalikan kewibawaan Islam. Assign 650 or 655_0 $a Islamic sermons, Indonesian $z Indonesia; 650 or 655_0 $a Islamic sermons, Arabic $z Indonesia. [sermons in Arabic and Indonesian]
Form/genre headings for radio programs.
There is now an LC draft of H 1969.5 Radio genre/form headings.These headings will be applied to "sound recordings of material that has been or is intended to be broadcast over radio waves." Authority records are provisionally scheduled to be loaded into the national subject authority file in late spring 2008. Hold off on applying until the instruction sheet is official.
http://www.loc.gov/catdir/cpso/genre2.html
RELATED DOCUMENTS
Non-Music Sound Recordings: LC/Member Copy Cataloging Checklist
Bibco Core Standard for Sound Recordings
For SML MFHD procedures, see Primary Media Items in the SML Special Processing documentation
see also:
Cataloging Non-Music Sound Recordings (Audiobooks) [Lewis & Clark Library pdf] <guidelines are for full level cataloging>
Cataloging Non-Music Sound Recordings. [Robert Freeborn, CCQ v.31: 2 2001 pdf]
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