Variant Editions: Example 4
Remote e-Serial

Background. Item to be cataloged is a remote e-serial. The decision to catalog as a variant edition is based on the following checklist:

1. Research Services has requested Orbis access to the online version, and the serial is in the category of e-resources that the unit is authorized to catalog.
2. Source copy is available, in this case cataloged by a CONSER member library following the old CONSER standard applied to the print original.
3. No cataloging available in LCDB or OCLC for the remote e-serial.

Leader:

Comments:

Ordinarily, there should be no difference between the Leader values of the printed source cataloging record and the Leader values for the online e-serial.

In the online environment, however, what was a straightforward serial in print form can be either an e-serial or an online integrating resource.

From Cataloging Online Integrating Resources:

Identifying Integrating Resources

An integrating resource is added to or changed by means of updates that do not remain discrete and are integrated into the whole; they can be finite or continuing (AACR2). See, for example, Thomas and COMINTERN Electronic Archives.

A serial in print format may become an integrating resource when issued online because it is continually or frequently updated and previous iterations no longer exist as discrete issues. As long as the current issue remains discrete, the resource is cataloged as a serial (CONSER Cataloging Manual, Module 35, p. 16). Compare RLG DigiNews, an online serial, to the examples given above.

When determining mode of issuance, base the decision on the item being cataloged, not on another manifestation. For example, the online version of The New York Times provides access to today's paper in the print edition but has additional content, so it would be cataloged as an online integrating resource.

The online version of Keshet is not an integrating resource because each of its iterations are presented as discrete issues. <If a title does fall into the integrating resource category, can we recommend having it done by a catalog librarian for now? Or, we could document the first continuing resource as integrating web resource cataloged and let the C&T use it as a reference/checklist/training document>

Source Copy Variable Fields (Print version):

Since there is no in-process record, the record for the print version is exported from LCDB into Orbis and used as the basis for the new record:

 

Record Edited to Match e-Serial:

Comments:

Examination of the online version indicates that it does not fall into the reproduction category. A "reproduction" would be, for example, a PDF version of the print serial that replicated the pagination of the original. The resource being described has been reformatted and re-numbered to take advantage of the web environment. Therefore, the description follows the current CONSER standard rules and describes the serial as it is instead of as a derived description of the printed version with a reproduction note.

Fields deleted from the print record source copy: 010, all 035s, 042, 300.

Fields left unchanged: 043, 050, 130, 310, all 6xx fields. Note that under the new CONSER standard, "Online" is not being added to the qualifier (for the time being; CONSER policy is in flux).

Fields edited:

040 Text is replaced to indicate the record represents an original contribution by CtY.

245

1. The gmd $h [electronic resource] is added.
2. Retaining the subtitle does not conflict with the new (2007) CONSER standard.
3. If the issuing body or the abbreviation of the title proper were in the subtitle, on the other hand, the subtitle would not be retained.

246 13 The indicators reflect the new CONSER standard; on the source record the indicators are 246 30.

260 The dates are not included in the publication area, even if the first issue can be cited (new CONSER standard).

300

1. Remove the 300 field, following the new CONSER standard.
2. Although Yale policy is to retain 300 for print serials while otherwise following the CONSER standard, the Yale policy does not extend to remote e-serials.
3. Note that a 300 must still be made for CD-ROMs and other direct access computer file serials, as well as videos and sound recordings issued serially, although it is unlikely that Yale will collect serials in these formats, especially CD-ROMs.

362 1_ Edited to follow the new CONSER standard as an informal designation note.

1. The note is only made if the cataloger is able to view the first issue, which was the case here.
2. When an informal designation note is made, it always starts with "Began with ..."
3. The remote version's numbering in fact does not replicate the numbering used in the print version; this would have caused problems if the e-serial had been treated as a reproduction.
4. Under the new rules, the informal designation does not require use of AACR2 abbreviations, conversion of roman numerals to arabic numerals, or conformity to the AACR2/rev. capitalization rules; transcribe the designation as it appears on the web page, in this case roman numeral "I" with no caption. If no abbreviations are used in the source, it is not necessary to abbreviate; if abbreviations are used in the source, transcribe the abbreviations as they appear rather than convert to the standard form.
5. The rules still require that you enter separate levels of enumeration with commas and enter chronological designation in parentheses.

500 Changed Title from cover to Description based on first issue; title from home page (viewed July 18, 2007)

1. The Description based on (DBO) note is always made. If the first issue is not on the web, cite the earliest available web issue; don't cite the earliest print issue even if the print holdings go back further. The DBO is always combined with the source of title information as in this record.
2. The DBO note should be separate from, and precede, the Latest issue consulted (LIC) note. (See below under New Fields)

New Fields Added to the Record

500 Latest issue consulted note.

1. Under the new CONSER standard, this note is always made.
2. The note always begins with "Latest issue consulted: <citation>."
3. The citation does not require AACR2 abbreviations or conversion of roman numerals to arabic; follow the same guidelines used for 362 1.

710

1. The library that cataloged the print serial should actually have included an added entry for the issuing body.
2. Although there was no record for the issuing body in Orbis, an authority record was found for it in LCDB. If no authority record is found for the issuing body, a record must be created by a cataloger with NACO authorization.
3. Although the association is mentioned in 260, the new CONSER standard does not require justifying the heading for the issuing body in either 245 $c or 550.

856

Follow this pattern for entering 856

856

4

0

‡3 Online journal ‡u <url for journal home page>

1. The home page of the e-serial in this case is a sub-page of the Keshet association's web page. The URL should point to the serial home page rather than to the association's home page.
2. For $3, use our local standard label Online journal. CONSER has not yet defined a standard text for $3

008 for the Printed Version:

008 Revised for the e-Serial

Comments:

The new CONSER standard no longer requires values for Frequency, Regularity, and Conference Publication. If the e-serial frequency, regularity ever need to be updated, the update will only take place in the variable fields.

The Form of Item should be updated to match the e-serial. This value does not affect Orbis local limiting but is required by the CONSER standard.

For Cataloging Source, the printed version will often have value c for cooperative cataloging contributed by CONSER libraries. Since we are not a CONSER contributor, remember to change the value to d.

006/007 must be added by the cataloger. See instructions in the e-resources variant edition checklist. All 006/007 fields are entered the same way.

MFHD See instructions in the e-resources variant edition checklist. All MFHDs are entered the same way.

---

RELATED DOCUMENTS

Variant Editions Checklist: Remote Electronic Serials

CONSER Standard Record: What's New

Cataloging Online Integrating Resources

 

[TOC] | Cataloging at Yale | [Optional Link]

NOTE: Examples may require Arial MS Unicode font to be viewed correctly on web browser.
Copyright © 2007 Yale University Library
Contact: steven.arakawa@yale.edu
Last updated: < 09-Aug-2007 2:14 PM -->
URL: http://www.library.yale.edu/cataloging/Orbis2Manual/variantex4.htm