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Video (DVD & Videocassette) Original Cataloging Checklist
Part 1

To: YUL Catalogers
From: Steven Arakawa
Date: (10-26-05 issue date/ May 24, 2013 10:18 AM revision date)

LINK TO PART 2: Part 2 (Notes, 7xx, 6xx, Bibliography)

CONTENTS.    245 $a $n $p $hTitle proper
Definitions. See Video glossary.    245: Television episodes
Fixed fields: see Fixed fields checklist    245: Television compilations
Examples of when to make a new record.   245 $c Statement of responsibility
AMIM or AACR2    250 Edition
Chief source.    246 Variant titles
Choice of entry.    260 Publication
028 - 024 - 037 - 041 - 044    300 Physical description
050    4xx /8xx Series
130 Uniform title   Related Documents

Examples of when to make a new record. (YUL)

1. Different publisher. When in doubt, use the record found and edit it to match the item in hand. [1]

Compare two RLIN clusters. Original record by MiU; one other record in the cluster.

245 0 0 ‡a Our hospitality ‡h [videorecording] /‡c Buster Keaton Productions‡ inc.
260     ‡a New York, N.Y. : ‡b HBO Video [distributor], ‡c c1984.
300     ‡a 1 videocassette (75 min.) : ‡b sd., b&w ; ‡c 1/2 in.
500     ‡a "Thames video collection"--Container.

MiU record modified by MnU; one other record in the cluster.

245 0 0 ‡a Our hospitality ‡h [videorecording] /‡c Buster Keaton Productions‡ inc.
260     ‡a New York, N.Y. : ‡b Rohauer Collection ; ‡b HBO Video [distributor], ‡c c1984.
300     ‡a 1 videocassette (75 min.) : ‡b sd., b&w ; ‡c 1/2 in.
500     ‡a "Thames video collection"--Container.

2. Different edition (Special ed. vs. no ed. statement; Special ed. vs. Collector's ed.)

CAUTION: With video cataloging, format information is sometimes entered in 250. Since this could be considered note information or not worth considering as a note, generally accept the edition statement as found on the record (all other things being equal) if the format information applies to the item in hand, e.g. use a record with 250 Widescreen version if the item in hand is widescreen and the phrase appears on an approved source of information; do not use the record if the item in hand is full screen. Cf. 9.

3. Black and white vs. color (or colorized)

4. Sound vs. silent (e.g. a video of a silent film without a soundtrack vs. a silent film with a soundtrack)

5. DVD Region Variations. DVD region vs. DVD region. There are 8 DVD regions, although catalogers are likely to encounter only 1-6. Generally a DVD will only play on the region player programmed for it, although some players are specially programmed to play multiple regions. North America is Region 1, and DVDs produced for this market will be assigned that region, but the extent of the YUL collection and the various sources used by our selectors is such that we can expect to receive many DVDs for other regions, and they may have the same or very similar content to DVDs produced for the North American market. For an overview of DVD regions see DVD Demystified FAQ, #1.10. See also Part 2, 538 (of Video Original Cataloging Checklist).

6. VIDEOCASSETTES/DVD COLOR SYSTEM VARIATIONS. VHS NTSC vs. VHS PAL vs. VHS SECAM (NTSC is compatible with standard U.S. vcrs; PAL and SECAM are not, although they may be played back on special "universal" vcrs). NTSC, PAL and SECAM are color systems and are also applied to DVDs, so a DVD PAL may not be compatible on a DVD NTSC player, or would require a different setting on the player.

7. VHS vs. DVD vs. Laserdisc.

CAUTION: Since both laserdiscs and DVDs may use the same SMD in 300 $a, i.e., videodisc [2], be sure to check the size: DVD standard is 4 3/4 in. (for DVD); laserdiscs range in size from 8 to 12 in. Check the 538 note (should indicate DVD or Laserdisc). Note that the use of 007 Format code v for DVDs was not authorized until 2002; DVDs cataloged prior to the change may have Format code g, the same code used for laserdiscs.

CAUTION: Titles in the series Criterion collection <without qualifier> are restricted to laserdiscs per SAR LCCN 93124386. DVDs in the Criterion collection series are distinguished by a qualifier per SAR LCCN 00034882, i.e. Criterion collection (DVD videodiscs). However, DVD titles in the utilities have often been assigned the series Criterion collection without the qualifier (DVD videodiscs). In such cases, do not make a new record; edit the utility record to match the established heading for the series.

8. Dubbed version vs. subtitled version

9. Subtitles in English vs. subtitles in Cantonese

10. Widescreen (letterbox/lbx) vs. full-screen (pan and scan)

11. Theatrical release vs. "Director's cut"

12. Theatrical release vs. theatrical release plus "making of" documentary

A change in copyright on the box or sleeve will sometimes just reflect a change in packaging design; if this is the only change, generally do not create a new record or update the cataloging copy. (YUL)

If the bibliographic record does not indicate closed captioning, and the copy in hand has closed captioning, generally just update the bibliographic record unless you are certain that two versions exist. (YUL) See also instructions for notes in 546 and subject access under Subjects.

AMIM or AACR2. The Library of Congress uses AMIM (Archival Moving Images Material manual) for its video cataloging. PCC uses AACR2; Yale uses AACR2, even for archival cataloging. If a PCC rule interpretation exists, it will be recorded at the appropriate rule number in the LCRIs. In the absence of a PCC RI, follow the local rule interpretations recorded here and identified as (YUL). Most of the local interpretations are based on common utility practice.

Chief source. (7.0B1) The chief source is (in order of preference):

a) the title and credit frames (opening AND closing; be sure to check at the end of the video.)

b) If the item is not playable because we lack the playback equipment for the item to be cataloged, the chief source is the physical item itself (the carrier).

DVD. For purposes of determining chief source, the carrier is the videodisc, NOT the box or sleeve it comes in (the AACR2 glossary is somewhat misleading). Option b) also applies when the video itself lacks credit information but credit information is found on the disc.

VIDEOCASSETTE. For purposes of determining chief source, the carrier is the videocassette and its label, NOT the box or sleeve it comes in. Option b) also applies when the video itself lacks credit information but credit information is found on the carrier, e.g. the videocassette label.

(YUL:) Since the title on the carrier sometimes differs from the title on the frames, for original cataloging every effort should be made to find a suitable playback device and view the actual video. Although not required, for the benefit of shared cataloging include a source of title proper note if option b) is used. (See example in the Notes section for 7.7B3.)

If information is not available from a) or b), take it from (in order of preference):

  • accompanying textual material
  • container (i.e., the box or sleeve) [3]
  • other sources

Note that if the title and statement of responsibility are not taken from a) or b), the information must be enclosed in square brackets; for example, title & statement of responsibility information taken from accompanying material, or the box/sleeve, must be in square brackets.

Prescribed sources for the other areas. No order of preference is given if more than one source is provided. If information is not taken from one of the sources listed below, it must be recorded in square brackets.

Edition (250) chief source, accompanying material, container (including the box or sleeve)

Publication, distribution, etc. (260)

chief source, accompanying material, container (including the box or sleeve)
Physical description (300) any source
Series (4xx/8xx) chief source, accompanying material, container (including the box or sleeve)
Note (5xx; 246) any source
Standard number & terms of availability (020, 028, 024) any source

Choice of entry.

Videos are generally entered under title, based on AACR2 21.1C1, where the cataloger is instructed to enter under title when personal authorship is diffuse and the work does not emanate from a corporate body. Some exceptions might be: video art, where in some cases the video is totally conceived and executed by a single individual, a video about a business firm commissioned by the firm, or a video of a conference if the conference is named.

Note that AACR2 21.1B2, e), a music video by a performing group "where the responsibility of the group goes beyond that of mere performance, execution, etc." is entered under the name of the group. For performance situations, LCRI 21.23C applies the rules for sound recordings to videorecordings when the video contains works by different persons or bodies (entry under "principal performer).

028 Publisher number (Required if available)

028 4 0 ‡a VM5108 ‡b Vidmark Entertainment

4=publisher no. is for video

0=no additional note or added entry

$b=label name

037 Distributor stock number (Optional)

Not recommended that the option be used. For cataloging copy, if the publisher number has been entered in 037, leave it as is. Where the publisher number was entered prior to format integration. It is now used only for distributor's stock numbers. Weitz: "Generally, consider numbers that are not permanently affixed to the videorecording (for instance, numbers that are stamped on an item or that appear only in a distributor's catalog) as stock numbers" (pp. 73-74).

041 Language Code

Indicator 0= no translation; indicator 1=includes translation

Use $a for the languages used in the soundtrack if the soundtrack is in multiple language versions. Note that current practice is to assign a separate $a for each language.

041 0   ‡a spa ‡a eng
546     ‡a Spanish and English soundtracks (feature film only).

Use $a also for the languages used on the soundtracks of accompanying material if the languages are brought out in the notes.

Use $b for the language used in the subtitles.

041 0   ‡a spa ‡a eng ‡b eng ‡b fre
546     ‡a Spanish and English soundtracks with English and French subtitles (feature film only).

Use $b also for intertitles (titles used in silent films) when the intertitles are in more than one language.

041 0   ‡b ger ‡b eng
546     ‡a Silent with intertitles in German and English.

Use $g for the language(s) of accompanying material if the languages are brought out in the notes; use $h for the original language (for translations of accompanying textual material; $h is restricted in MARC21 to text translations).

[By extension] 041 is not assigned when the soundtrack is in one language, even if the language is dubbed (i.e., you would not use 041 1_ <sound track language>$h<original language>)

041     <NOT ASSIGNED>
546     ‡a Dubbed from Japanese into English.

044 Country of Publication/ Producing Entity (Optional)

Optional. Option is not followed at SML, but leave on source copy. Used if more than one country is associated with the production. Use the MARC 21 country codes. The first code should match the code used in the Place of Publication fixed field. Note that the Place of Publication is the country of production as determined from 245 $c, not from 260. Use a separate $a for each country. Indicators are blank. Enter codes at the country level, not the state level.

Example: joint Italian, French, United States production; Italian company named first and recorded in fixed field.

044     ‡a it ‡a fr ‡a us


  1. Note that 050 is not required for pcc video.
  2. SML requires LC classification for all videos. Documentary films are classified by topic; in such cases use 050 _4. LC classification does not cover feature films, so use the local instructions at

    If local modification for feature films is used, do not create an 050 _4; provide an 050 _4 if an LC number can be assigned without local modification.


Follow the LCRIs implemented with 2005 Update 1:

25.5B, Appendix I



  • Uniform title assigned if title of the motion picture conflicts with the title proper of any other bibliographic resource
  • For motion picture uniform titles, qualifier is always "(Motion picture);" for television program uniform titles, qualifier is always "(Television program)"[if in doubt whether a motion picture or television program, use (Motion picture)]
  • Additional qualifiers to differentiate motion picture with the same title (in order): year of original release, director, production company. Note that when this situation occurs, the bibliographic record(s) for the previously cataloged title will need to be updated. If there is a previously existing authority record for the previously cataloged title, it must be updated; if no authority record existed, it should now be made, with an appropriate differentiating qualifier.
  • Different titles in the same language (U.S. title vs. British title): use the same uniform title.
  • Dubbed motion pictures (qualify by the language). See the RI for multiple dubs & combinations of multiple dubs and subtitles.
  • Motion picture with translated intertitles (qualify by language)
  • Subtitled motion picture released under a different title (do not qualify by language)
  • Filmed simultaneously in different languages under different titles (apply 25.5C3)
  • Distinguishes for both motion pictures and television programs between "individual titles intended to be viewed consecutively" and "individual titles not intended to be viewed consecutively." If intended to be viewed consecutively, the comprehensive title is the first element. Treatment is applied to 130 or 245 as appropriate (see first bullet). See 245 $a $n $p $h. Television episodes.
  • Treatment of television compilations. See 245 $a $n $p $h. Television episodes.

245 $a $n $p $h

245 Credits in Title Proper

LCRI 7.1B1 notes that LC does not follow AACR2, but also includes PCC practice. Follow PCC practice cited here when transcribing video titles:

When credits for performer, author, director, producer, "presenter," etc., precede or follow the title in the chief source, in general do not consider them as part of the title proper, even though the language used integrates the credits with the title. (In the examples below, the underlined words are to be considered the title proper.)

Twentieth Century Fox presents Star wars
Steve McQueen in Bullitt
Ed Asner as Lou Grant
Jerry Wald's production of The story on page one
Ordinary people, starring Mary Tyler Moore and Donald Sutherland
Thief, with James Caan

This does not apply to the following cases:

1) the credit is within the title, rather than preceding it;

CBS special report
IBM--close up
IBM puppet shows

2) the credit is actually a fanciful statement aping a credit;

Little Roquefort in Good mousekeeping

3) the credit is represented by a possessive immediately preceding the remainder of the title.

Neil Simon's Seems like old times

245 $h [videorecording].

The GMD is required for videorecordings. Note that $h is entered after $p.

245 0 0 ‡a Star wars. ‡n Episode I, ‡p The phantom menace ‡h [videorecording] / ‡c 20th Century Fox ; a Lucasfilm Ltd. production ; written and directed by George Lucas ; produced by Rick McCallum.

Television episodes.

Per LCRI 25.5B, Appendix 1. Television Programs (including video and film formats) (see 130 above), the name of the television series is entered in 245 $a and the episode should be entered as a dependent title using $n $p.

Generally accept cataloging copy that follows the alternative practice [4]. One possible exception might be if a number of separate episodes following different practices were being cataloged at the same time; in that case it would be better to follow one or the other practice for all episodes.


The RI requires that television episodes meant to be viewed consecutively (as in the following example) must include a $n subfield (numeric designation).

Note that $h follows $p.

"Giving 246 title access or not [to the $p title] is based on the character of the individual title and a judgment of the usefulness of title access in that form."--RI.

245 0 4 ‡a The Civil War. ‡n Episode 1, ‡p 1861--the cause ‡h [videorecording] / ‡c a Florentine Films production ; produced in association with WETA-TV ; executive producer, Ken Burns ; produced by Ken Burns and Ric Burns ; a film by Ken Burns ; written by Geoffrey C. Ward and Ric Burns with Ken Burns.
246 3 0 ‡a 1861--the cause

In the absence of a numeric designation on the resource, a $n subfield should be supplied in the form [yyyy-mm-dd].

If the television episode does not have to be viewed as part of a consecutive sequence, generally leave out the numeric designation when an episode title is available. Unlike serials, a 130 is not made solely to remove the initial article in $p. Note use of 246 to provide access to the title/episode number combination in cases where the RI instruction is to leave out the numeric designation in the title proper.

245 0 0 ‡a Tanner '88. ‡p The night of the Twinkies ...
246 3 0 ‡a Night of the Twinkies
246 3   ‡a Tanner '88. ‡n Volume 1

News-show episodes do not fall into the consecutive sequence category unless there is some explicit indication of "consecutiveness" (e.g. Nightline. Conversations with Secretary of State Colin Powell, part one.)

245 0 0 ‡a Nightline. ‡p Another budget showdown ‡h [videorecording] / ‡c ABC News.
246 3 0 ‡a Another budget showdown

In the absence of an individual title, use a numeric designation:

245 0 0 ‡a America 2night. ‡n Episode no. 233 ...
246 3   ‡a America tonight. ‡n Episode no. 233

In the absence of an episode title or a numeric designation on the resource, a $n subfield should be supplied in the form [yyyy-mm-dd].

245 0 0 ‡a Meet the press. ‡n [1985-10-06] ‡h [videorecording] / ‡c a public affairs presentation of NBC News ; producer, Betty Cole Dukert ; directed by Chuck Tyler.

The 130 is assigned only if the television series title needs to be qualified.

130 0   a Nova (Television program). ‡p Case of the frozen addict.
245 1 4 ‡a Nova. ‡p The case of the frozen addict ‡h [videorecording] / ‡c WGBH.
246 3 0 ‡a Case of the frozen addict

Keep in mind that for a multipart set treated as classed-together (analyzed), the analytics would get a $n subfield only if the parts of the set were intended to be viewed consecutively. A 5 part c-t analyzed set for the history of Islamic civilization would require $n in the 245 for the analytics; a multipart "Shakespeare's plays on video" would not get a $n in the 245 for the analytics. Note that in the analytic records of a classed-together analyzed set, the collective title for the multipart would not be recorded in the series position (4xx).

Television Program Compilations

All programs in a particular season. Use "Season" as the standard term (item may have "year 1," "season one," "first season," "vol. 1," "first year," etc.).

130 0   ‡a Sex and the city (Television program). ‡n Season 5.
245 1 0 ‡a Sex and the city. ‡n The complete fifth season ‡h [videorecording] ...

The procedure is not applied to a complete series telecast over a short period of time. The following was cancelled after one season:

130 0   ‡a Job (Television program)
245 1 4 ‡a The job. ‡n The complete series ‡h [videorecording] ...

For selections from a particular season, use ... $n Season <no.>. $k Selections.

130 0   ‡a Sex and the city (Television program). ‡n Season 5. ‡k Selections.
245 1 0 ‡a Sex and the city. ‡n The complete fifth season. ‡n Episode 3 ‡h [videorecording] ...

For selections from 2 or more seasons (including "best ofs" covering at least 2 seasons), qualify with $k Selections only.

130 0   ‡a Sex and the city (Television program). ‡k Selections.
245 1 4 ‡a The best of Sex and the city ‡h [videorecording] ...

245 $c Statement of responsibility. AACR2 7.1F1 instructs to transcribe from the chief source the names credited with "a major role in creating a film (e.g., as producer, director, animator)." All other statements of responsibility ("including those relating to performance") should be given in the notes (511, 508).

Include the screenwriter in the statement of responsibility; source copy should not be recataloged if the writer is recorded in 508. (YUL) [5]

Examples from the Orbis database (source copy is primarily from OCLC):

245 0 0 ‡a Baraka ‡h [videorecording] / ‡c a Mark Magidson Production ; directed and photographed by Ron Fricke ; produced by Mark Magidson ; original treatment written by Genevieve Nicholas, Constantine Nicholas, Ron Fricke ; concept and scenario, Ron Fricke, Mark Magidson, Bob Green.


245 0 0 ‡a Against the odds ‡h [videorecording] : ‡b the artists of the Harlem Renaissance / ‡c PBS ; produced by the New Jersey Network ; producer/director, Amber Edwards.


245 0 0 ‡a Champagne safari ‡h [videorecording] / ‡c Kino International ; Arcane Pictures ; produced for video by Andrew Lerman ; commentary written by Lawrence Klingman and Jackson Leighter ; entire production compiled by Herbert L. Bregstein.


245 0 0 ‡a Tango ‡h [videorecording] / ‡c Pandora Cinema presents an Argentinian-Spanish coproduction ; Argentina Sono Film ; Alma Ata International Pictures ; a Juan C. Codazzi production idea ; produced by Luis A. Scalella, Carlos L. Mentasti and Juan C. Codazzi ; written and directed by Carlos Saura.

Comment: the statement of responsibility for Tango could be transcribed more economically while remaining within the AACR2 guidelines. The following transcription is from an RLIN NJPG record for the same manifestation:

245 0 0 ‡a Tango ‡h [videorecording] / ‡c Pandora Cinema presents an Argentinian-Spanish coproduction ; Argentina Sono Film ; Alma Ata International Pictures ; written and directed by Carlos Saura.

246 Variant titles. (7.7B4)

If a title variation requires access, use 246. Whether access is made is cataloger judgment, bearing in mind that computer retrieval is unforgiving of even small variations. See also use of 246 to bring out $p titles in 245 section on television programs.

(YUL): Although AACR2 "container" could be used in the first three examples, the reference is ambiguous for video, so a more specific term has been used.

Title on videocassette label varies from the title on the video.

245 0 0 ‡a Thelma & Louise ‡h [videorecording] / ‡c Pathâe Entertainment, a Percy Main production ; directed by Ridley Scott ; produced by Ridley Scott and Mimi Polk ; written by Callie Khouri.
246 1   ‡i Title on cassette label: ‡a Thelma and Louise

Title printed on the videocassette varies from the title on the video:

245 0 0 ‡a Mission, impossible 2 ‡h [videorecording] / ‡c Paramount Pictures presents a Cruise/Wagner production ; a John Woo film ; producers, Tom Cruise, Paula Wagner ; story by Ronald D. Moore & Brannon Braga ; screenplay writer, Robert Towne ; director, John Woo.

246 For a DVD:

246 1   ‡i Title on disc: ‡a MI-2

246 for a videocassette:

246 1   ‡i Title on cassette: ‡a MI-2

Title on box varies from the title on the video. "Container" could be used, but the term is ambiguous and could refer, depending on circumstances, to the cassette or to the disc:

245 0 0 ‡a 20,000 leagues under the sea ‡h [videorecording] / ‡c Walt Disney Pictures ; producer, Walt Disney ; writer, Earl Felton ; director, Richard Fleischer.
246 1   ‡i Title on box: ‡a Twenty thousand leagues under the sea.

Title on guide varies from the title on the video:

245 0 0 ‡a Dance in the twentieth century ‡h [videorecording] / ‡c WGBH.
246 1   ‡i Title on guide: ‡a Dance in the 20th century

CAUTION: Use 246 for variant title notes, not for source of title notes, which use 500. See examples in Part 2 under Notes. Source of title proper.

Title entered under possessive:

245 0 0 ‡a Walt Disney's Fantasia ‡h [videorecording] / ‡c Walt Disney Pictures.
246 3 0 ‡a Fantasia

246 is not generally made when credits preceding the title proper are dropped (or in some cases transcribed in the statement of responsibility). Additional access is cataloger judgment.

Title on frames: Walt Disney's masterpiece Bambi.

245 0 0 ‡a Bambi ‡h [videorecording] / ‡c produced and written by Harry Arends, Phil Savenick.
246 3 0 ‡a Walt Disney's masterpiece Bambi

Title on frames: Twentieth-century fox presents Star wars. (No 246 made for: Twentieth-century fox presents ...)

245 0 0 ‡a Star wars ‡h [videorecording] / ‡c Lucasfilm, Ltd. ; written and directed by George Lucas ; produced by Gary Kurtz.

Other variations:

245 0 0 ‡a 1 pm ‡h [videorecording] / ‡c Leacock Pennebaker Inc. ; filmed by Jean-Luc Godard, Richard Leacock, D A Pennebaker.
246 3   ‡a One pm
246 3   ‡a 1 p.m.
246 1   ‡i Working title: ‡a 1 am

250 Edition area.

1. This field should end with a period.

2. Note that prescribed sources are: chief source, defined as: a) title frames b) "container," i.e., either the video disc or the cassette and label, or, accompanying material, or "container," i.e., box or sleeve. Information taken from "container" by either definition does not require square brackets.

3. Note that the term "edition" or the equivalent is not a requirement for transcribing in 250. The OLAC guidelines on edition statements for DVDs are probably generalizable for video cataloging practice : "statements that distinguish one manifestation from another should be treated as edition statements, whether they carry the word 'edition' or not ..."

4. Unlike videocassettes, DVD editions often include multiple manifestations, e.g. both a widescreen and a full-screen version. In such cases, OLAC advises: "When a disc carries both widescreen and standard version, the information becomes a note rather than an edition statement. Don't put both statements into the 250."


250     ‡a Restored version.

250     ‡a 10th anniversary ed.

250     ‡a Letterbox format.

250     ‡a Unrated director's cut.

250     ‡a Full screen version.

260 Publication, distribution, etc. area. Note that prescribed sources are: chief source, defined as: a) title frames b) "container," i.e., either the DVD or the cassette and label, followed by, in order, accompanying material, and then "container," i.e., box or sleeve. Information taken from "container" by either definition does not require square brackets. However, note that if the publication date is inferred (i.e., not associated with the date or copyright date of the publication/edition), the date is bracketed no matter what the source. The OLAC guidelines for dates found on the container tend toward the "when in doubt" approach. But if the date found on the container is evidently associated with the edition in hand, it should not be bracketed.

Use judgment in determining the publication date from the "title frames" since the date may be the original release date and not the publication date of the manifestation in hand. Per 1.4F1, the date in the publication area applies to the edition to which the item belongs (e.g. the DVD reissue), not the original manifestation, e.g., the motion picture or television program. It doesn't appear that "title frames" are necessarily restricted to those of the original motion picture/TV program, however; "title frames" could be applied to a copyright date associated with the DVD publisher that appears before the beginning of the feature.

From the OLAC Guide to Cataloging DVDs:

"Some DVDs have a copyright date on the printed disc surface that represents the date the item was published; this date would be recorded in MARC 21 field 260, just as found (with the copyright symbol).

"If there is no copyright date on the disc surface, look for the latest date of those that may be printed on the back of the container [copyright date for cover design, etc.], and use this latest date as the assumed date of publication. Record this date in brackets and without the copyright symbol because it is an assumed date. Copyright renewal dates are ignored according to LCRI 1.4F6 (CSB 92)."

260     ‡a Irvington, N.Y. : ‡b Criterion Collection ; ‡a [Los Angeles, Calif.?] : ‡b Janus Films, ‡c c2001.

Since the place of publication is often absent on videos, remember that per 1.4C6, "[S.l.]" is considered to be the last resort. First preference is probable place (city) in English form followed by a question mark. If a probable place is not available, give the state, province, or country; followed with a question mark if this is not certain. Use [S.l.] only if none of these options is available.

However, keep in mind that a locally produced video (lectures, video theses, class projects), for which there is a unique copy or a restricted number of copies, should be treated as unpublished material and, per AACR2 1.4C8 and 1.4D8, no data is recorded for place of publication or publisher, including [S.l] and [s.n.].

Jay Weitz notes that off-air recordings (licensed copies of broadcast programs or programs transmitted by satellite) are also considered unpublished materials; "broadcasting does not constitute publication." In such cases, he recommends adding "a note indicating that the recording was made under license and a note specifying the name of the broadcast station or satellite service and the date of the off-air recording." (Weitz, p. 78-79)


The standard AACR2 term (specific material designation) for DVDs is videodisc, but the 2004 amendment to 7.5B1 gives catalogers the option to use "a term in common usage to record the specific format of the physical carrier" and uses "DVD-video" as an example. Since LC currently does not follow AACR2r for video cataloging there is no LCRI regarding the option. Follow the common-usage option for new cataloging, on the basis that the term is more user-friendly and in addition cannot be confused with laserdiscs. For consistency, use "DVD" rather than AACR2's suggested "DVD-video."

See AACR2 1.5B4. You are not expected to verify or determine the playing time.

1. When the playing time is stated on the item, give the time as stated.

2. When the playing time is not stated, but is readily ascertainable, give the playing time.

3. Follow the LCRI, i.e., do not apply the option to supply an estimated time.

4. The OLAC Guidelines note that the playing time refers to the work, not the combined playing time of the work and any supplementary materials included on the DVD.

By implication, this means that DVDs issued as multipart sets, where one of the DVDs contains supplementary material, are generally described as a set rather than primary physical unit + accompanying physical unit.

Follow the OLAC guidelines in original cataloging if the information is readily available. However, if the publisher only provides total running time for the set (feature + supplementary material), record the total running time rather than attempt to determine the running time of the feature. Generally follow the OLAC guidelines in original cataloging; it is not necessary to revise the playing time on member copy.

7.5C. Other physical details. For video, only sound characteristics and color (or b&w) are recorded in other physical details (300 $b). For usage, see examples.

Note that recording of aspect ratio and recording speed in Other physical details (300 $b) is limited to motion pictures. For videorecordings, aspect ratio (e.g. anamorphic widescreen) is usually recorded as edition information or in notes.

7.5D. Dimensions. All DVDs are recorded in 300 $c as 4 3/4 in. (width of the disc).

300     ‡a 1 DVD (123 min.) : ‡b sd., col. ; ‡c 4 3/4 in.

DVD set, one DVD with feature, one DVD with supplementary material. Publisher provides running time for the feature DVD (105 min.):

300     ‡a 2 DVDs (105 min.) : ‡b sd., col. with b&w sequences ; ‡c 4 3/4 in.

DVD set, one DVD with feature, one DVD with supplementary material; publisher only provides total running time for the set (200 min.):

300     ‡a 2 DVDs (200 min.) : ‡b sd., col. ; ‡c 4 3/4 in.


300     ‡a 2 DVDs (ca. 135 min.) : ‡b sd., col. ; ‡c 4 3/4 in.


300     ‡a 1 DVD (ca. 135 min.) : ‡b sd., col. ; ‡c 4 3/4 in. + ‡e 1 DVD (ca. 65 min.)

All VHS (as well as Beta) videocassettes are recorded in 300 $c as 1/2 in. (width of the tape). U-Matic videocassettes are 3/4 in.

300     ‡a 1 videocassette (123 min.) : ‡b sd., col. ; ‡c 1/2 in.


300     ‡a 1 videocassette (105 min.) : ‡b sd., col. with b&w sequences ; ‡c 1/2 in.

A video of a silent film with a music soundtrack will get "sd." in $b. Per AACR7.5C3: "Give sd. (sound) or si. (silent) to indicate the presence or absence of a sound track " (emphasis added). Note also that per 7.5C4, use b&w for sepia prints, and so indicate in a physical description note (7.7B10).

300     ‡a 1 videocassette (81 min.) : ‡b sd., b&w ; ‡c 1/2 in.
500     ‡a Silent film with organ accompaniment and English intertitles.
500     ‡a Sepia print.

If you are cataloging a new ongoing multipart, do not record running time in 300 until the set is complete. Record the running time for each part in field 505 in parentheses after the title (see second 505 example in part 2). When the set is complete, record the total running time in 300. If there is no 505, itemize the MFHD and record the running time in $z. When the set is complete, record the total running time in 300, compress the MFHD.

Remember that the AACR2 amendments applying to multiparts also apply to video. (The "Description based on" note is used if the first part of the set is not the basis for cataloging.)

Note that for copy cataloging, if the source copy for a multipart is for a complete set, the 300 should be left as is.


Examples of video publisher series:

245 0 0 ‡a Three ages ‡h [videorecording] ; ‡b The goat ; My wife's relations / ‡c [presented by] Joseph M. Schenck ; directed by Buster Keaton.
440   4 ‡a The art of Buster Keaton

Note that a separate heading is used for items in the Criterion collection issued on DVD. (Criterion collection without qualifier is used for laserdiscs)

245 0 0 ‡a The English patient ‡h [videorecording] / ‡c Miramax Films presents a Saul Zaentz production ; an Anthony Minghella film.
490 1   ‡a The Criterion collection ; ‡v 336
830   0 ‡a Criterion collection (DVD videodiscs) ; ‡v 336.

CAUTION: When cataloging an episode of a television series, distinguish between the video publisher series and the original television program series title. Publisher series is always transcribed in 4xx, while the name of the television series is entered in 245 $a, with the name of the episode entered as a dependent title in $p (preceded by $n in some cases). See 245 section on television programs.



[1] "Among the most troublesome differences that may NOT justify a new record are the choices made by different catalogers about video publishers. in the 260 subfield $b section of OCLC's "When To Input A New Record," one murky guideline says: "Absence or presence of multiple publishers, distributors, etc., as long as one on the item matches one on the record and vice versa" does NOT justify a new record. The intention of this guideline is to remind catalogers that it is often difficult to differentiate publishers, distributors, and producers of videos. This is so not simply because of the welter of often ambiguous information that may be associated with any given video, but also because the definitions of "publisher," "distributor," and "producer" can be so jumbled."--Jay Weitz. Videorecording Cataloging: Problems and Pointers.

[2] AACR2r with 2004 amendments. 7.5B1 allows the option to use a term in common usage to record the specific format of the physical carrier, and gives as an example: "1 DVD-video." Since LC uses AMIM rather than AACR2, there is no LCRI and no de facto national policy on whether to use the option. Therefore, it is possible that as more libraries elect to apply the option, the ambiguity referred to will be less frequent.

[3] AACR2 glossary defines a container as: "Housing for an item, a group of items, or part of any item, that is physically separable from the material being housed (e.g., a box for a disk or videocassette, a sleeve for a sound or videodisc)." However, 7.0B1 uses container in 2 senses. As option b) of chief source, a container is "an integral part of the piece (e.g., a cassette)." However, as "information not available from the chief source," a container is understood to be "not an integral part of the piece," by inference, the box or sleeve used to contain the videocassette. And, by inference, in the prescribed sources of information for the edition, publication, and series areas, "chief source" includes container in the first sense, and "container" implies container in the second sense. Olson's 1998 Cataloging of audiovisual materials states "The place of publication or distribution for videocassettes is given only on the container in many cases. If so, it must be bracketed." This was probably based on the 1993 version of AACR2, where "container" was not listed as one of the prescribed sources. "Container" is listed as one of the prescribed sources for edition, publication, and series area in the 1998 version of AACR2. Conclusion: in current cataloging, information taken from the box or sleeve does not need to be bracketed for the edition, publication, or series areas.

[4] Alternate practice (will continue to be encountered since many cataloging units may not follow the RI). If the name of the episode was distinctive, the episode title was recorded in 245 $a; the name of the television program was generally recorded in a note and a 730 was made for the television program.When the name of the episode was not distinctive, the name of the television program was entered in $a and the episode name was entered as a dependent title using $n $p.

[5] Past practice has been to include screenwriters in the statement of responsibility based on LCRIs for 7.1F1 in CSB 11 and 36. These are no longer in the current LCRIs; note that AACR2 does not mention screenwriters and 7.7B6 gives a screenwriter in one of the examples for Credits notes. LCRI 21.29D instruction is to make added entries for "persons who are listed as producers, directors and writers" if the production company is not named, which suggests indirectly that writers are still considered to play "a major role in creating a film" and therefore should be recorded in the statement of responsibility. CPDC:

CSB 11: "Primarily this means giving the names of corporate bodies credited with the production of the work. Personal names should also be transcribed when the person's responsibility is important in relation to the content of the work. For example, names of persons who are producers, directors, and writers are given in most instances; the name of an animator is given if animation is a significant feature of the work; the name of a photographer is given if the work is a travelog." (quoted in Cataloging of audiovisual materials, 4th ed. 1998)

CSB 36: "When deciding whether to give names in a statement of responsibility or in a note, generally give the names in the statement of responsibility when the person or body has some degree of overall responsibility; use the note area for others who are responsible for only one segment or one aspect of the work. Be liberal about making exceptions to the general policy when the person's or body's responsibility is important in relation to the content of the work, i.e., give such important people and bodies in the statement of responsibility even though they may have only partial responsibility. For example, the name of a rock music performer who is the star of a performance on a videorecording may be given in the statement of responsibility even if his/her responsibility is limited to the performance. [Example]. Normally the Library of Congress considers producers, directors, and writers as having some degree of overall responsibility and gives them in the statement of responsibility."--Ibid.>



For Fixed Fields, refer to Video: New Cataloging Fixed Fields Checklist at:

For notes, added entries, subjects, and bibliography, refer to Video Original Cataloging Checklist Part 2 at:

For guidelines on searching, selecting, and verifying cataloging copy for video, refer to:

For preliminary record standards for video, refer to: [DRAFT]

See also:

Call Numbers for Videos (Videocassettes, DVD, etc.) and Related Works (Screenplays, Criticism & Interpretation). 2005 version for SML

Video Glossary [DRAFT]


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