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Video (DVD & Videocassette) Original Cataloging Checklist
Part 2

To: YUL Catalogers
From: Steven Arakawa
Date: (10-26-05 issue date/ October 9, 2007 5:21 PM revision date)

LINK TO: Video Original Cataloging Checklist Part 1

Definitions. See Video glossary.
Fixed fields: see Fixed fields checklist

CONTENTS Video Original Cataloging Part 2

5xx Notes
7xx Added entries
6xx Subjects
Related documents


NOTES. Generally enter notes in the following order:

  1. System details (538) [7.7B10]
  2. Scope note (500) [7.7B1]
  3. Language (546) [7.7B2]
  4. Source of title proper (500) [7.7B3]
  5. Variations in title (500). [7.7B4] See also: 246 section
  6. Cast (511) [7.7B6]
  7. Credits (508) [7.7B6]
  8. Edition and history (500, 518, 586) [7.7B7]
  9. Publication, distribution, etc. and date (500) [7.7B9]
  10. Physical descripton other than "system details" (500) [7.7B10]
  11. Accompanying materials not recorded in 300 (500) [7.7B11]
  12. Audience (521) [7.7B14]
  13. Other formats available (530) [7.7B16]
  14. Summary (520) [7.7B17]
  15. Contents (505) [7.7B18]

538 System details. (7.7B10 Physical details; out of AACR2 sequence) [Required]

(YUL:) Follow the common practice and make 538 the first note. Some OPACs display 538 first even if the cataloger has entered it later in the note order, but enter the note first to facilitate shared cataloging. Note that 538 displays only in the OPAC Long view.

(YUL:) VIDEOCASSETTES. For VHS, "NTSC" is assumed; it is not necessary to record in a note. However, do indicate PAL or SECAM since this is exceptional in the U.S.

DVD. For original cataloging, record region area if known, including Region 1 (North America), since our collection is international in scope. Region 1 (North America) does not have to be added to member copy but member copy 538 should be updated for any other region. The region should be somewhere on the container or the carrier, but note that the assignment of regions is not always intuitive (Region 3 is East Asia including Hong Kong, but China is Region 6, and Japan is in Region 2 with the European Union countries). List of DVD regions and their corresponding countries at:

Audio information may be recorded in system details or as a separate note. Other physical details generally record in 500, e.g. aspect ratio. As a rule of thumb, physical details that require specific playback equipment in order to be enabled are recorded in 538; physical details that do not require specific playback equipment to be enabled are recorded in 500. (But "closed-captioned" is recorded in 546)

Note that the text "System details" or "System requirements" is not entered in 538 for video. (But "System requirements" is required for direct access electronic resources, e.g. CD-ROMs cataloged under Chapter 9 rules)


538     ‚a VHS.

538     ‚a VHS, PAL.

538     ‚a VHS, SECAM.

538     ‚a VHS hi-fi, Dolby stereo.

538     ‚a VHS, Dolby surround sound, digitally mastered.

DVD (Region 1).

To facilitate keyword searching, record DVD in 538 even though it may repeat information in 300.

To be consistent with VHS practice, leave out -NTSC for DVD, but include -PAL or -SECAM if known.

OLAC DVD guidelines leave out Region 1, but because of the international scope of the YUL collection, we will include it in original cataloging.

Note that DVD technology allows multiple options for sound output. (Dolby surround is 4 channel; Dolby 5.1 is five channel).

538     ‚a DVD; region 1; Dolby surround sound, Dolby digital 5.1 surround sound.

DVD (Region 3). Note that our Region example favors greater brevity than the style favored by OLAC.

538     ‚a DVD-SECAM; region 3; mono. sound, Dolby surround sound.

500 Scope (7.7B1). If the scope is clear from the 520 summary note or the title, this note is unnecessary. Otherwise, required.

500     ‚a Documentary.

For combined notes that include scope, the note is generally entered in the Scope position of the note sequence. Since many cataloging sources enter combined notes that include language information in 546, do not adjust on member copy.

500     ‚a Silent film with new musical score; English intertitles.

546 Language (7.7B2)

The basic rule is that foreign language notes are required unless the language is clear from the description. In addition, make a note to bring out the language of the subtitles or dubbing if it is not clear from the description.

Note that the current standard note is "Closed-captioned" not "Closed-captioned for the hearing impaired." The change was made in 1995. The symbol is a TV set with a tail or "CC." Entered as a language note. Closed-captions, which may include musical note symbols and music information for the hearing-impaired, are not the same as subtitles, which are restricted to dialog. Make a note if the information is readily available.

Somewhat less common is the note for "descriptive video" (last example). The symbol is a large D or a speaker with sound waves. These notes should be made if the information is available on the resource cataloged. If the note is made, a corresponding subject ("Videorecordings for the hearing impaired" or "Videorecordings for the visually impaired") must be made. See Subject sections 6-7 below.

GENERAL EXAMPLES (videocassette or DVD):

546     ‚a Closed-captioned.

546     ‚a Dubbed from Japanese into English.

546     ‚a Spanish dialogue, English subtitles.

546     ‚a In Spanish and English with English subtitles.

546     ‚a Described for people with visual disabilities.

DVD example. Unlike videocassettes, DVD technology allows for multiple soundtracks in different languages and optional use of subtitles in different languages. Note that use of the multiple language options may not apply to the supplementary features.

546     ‚a Closed-captioned. Sound tracks in English and Italian, with optional subtitles in both languages (feature film only).

DVD example. The language note may be combined with the sound output note, especially if different languages have different sound options:

546     ‚a Sound tracks: English (stereo), Chinese (mono.).

DVD example. Since language information may be combined with sound information, and sound information can be combined with system requirements, all of this information can become one 538 note:

538     ‚a DVD-PAL; region 3; sound tracks: English (Dolby surround), Japanese (stereo.).

However, to take advantage of tag-generated labels, it may be preferable in such cases to divide the information into separate system requirements and language notes. (Orbis does not at present have a separate label for the language note, but the system details note is isolated from the other notes in the Orbis display.

DVD example:

538     ‚a DVD-SECAM; region 3.


546     ‚a Sound tracks: English (Dolby surround), Japanese (stereo.).

GENERAL EXAMPLE. If the language note is combined with a scope note, generally use the 500 tag and assign to the Scope position in the note sequence; in the text of the note, enter the scope information first.

500     ‚a Silent film with piano accompaniment and English intertitles.

500 Source of title proper (7.7B3) [Required]

Title taken from the container because the resource could not be viewed. Title was printed on the videocassette (or on the DVD).

500     ‚a Title from disc; video not viewed by cataloger.

Title taken from the container because the resource could not be viewed. Title was on the videocassette label.

500     ‚a Title from label on videocassette; video not viewed by cataloger.

Title taken from the videocassette box because the resource could not be viewed and no title was available on the videocassette itself.

500     ‚a Title from box; video not viewed by cataloger.

The cataloger should use notes of this type only if playback equipment is not available. Another situation where the Source of title proper note is used is when the resource has been viewed by cataloger but no title was found on the video.

500     ‚a Title from box; title not on video.

500 Variations in title. (7.7B4)

If a title variation requires access, use 246. Whether access is made is cataloger judgment, bearing in mind that computer retrieval is unforgiving of even small variations. See examples in 246 section.

YUL: If a specific title variation doesn't require access, a 500 note does not need to be made.

Currently, the 500 for variations in title is used primarily for "title varies" notes.

500     ‚a Title on videocassettes of parts 3, 5-6 varies slightly.

511. Statements of responsibility for Cast (7.7B6), i.e. performers, players, narrators, presenters. Cast notes are required where appropriate (e.g. feature films, some short films), although how much to include is at the discretion of the cataloger.

First indicator 1 generates the label Cast in Voyager; do not enter "Cast:" in the note when indicator 1 is used. AACR2 says to "list featured players, performers, narrators, and/or presenters" [emphasis added]. There is no standard order for recording cast names; listing in the same order given on the credits is probably the easiest.

511 1   ‚a Clark Gable, Vivien Leigh, Leslie Howard, Olivia De Havilland.

Sometimes catalogers follow alphabetical order.

511 1   ‚a Eileen Atkins, Bob Balaban, Alan Bates, Charles Dance, Stephen Fry, Michael Gambon, Richard E. Grant.

Optionally, the role played by the actor is given in parentheses.

511 1   ‚a Aldo Fabrizi (Nicolaio, the Tyrant), Brother Nazario Gerardi (St. Francis), the Monks of Nocera Inferiore Monastery (the Thirteen Brothers).

First indicator 0 generates label Performer in Voyager; use indicator 0 if Cast is inappropriate. Earlier cataloging entered voice-over narrators in 508; current practice is to use 511 for all narrators. When first indicator 0 is used, introductory wording for the type of responsibility must precede the name. AACR2 7.7A1 requires a colon-space following the introductory wording when it is entered in the notes.

511 0   ‚a Narrator: Ian Holm.

511 0   ‚a Hosted by: Bill Moyers.

Performers can also be recorded in the statement of responsibility in 505. See the first example in 505 below.

508 Statements of responsibility for credits (7.7B6). The credits note is required, but how much to include is cataloger judgment; the scope of the credits will generally depend on the genre of film (feature, documentary) being cataloged. For some videos, the names recorded in 245 $c should be sufficient.

508 generates the label Credits in Voyager; do not enter "Credits" in the note. AACR2 7.7B6: "Preface each name or group of names with a statement of function." "Credits" is the introductory wording, so a colon-space is not used following the statement of function. Note that ISBD spacing is not used around the semicolons. Making added entries for names in 508 is optional.

508     ‚a Director of photography, Alex Barber; editor, Eddie Hamilton; music, Michel Colombier; costume designer, Arianne Phillips; production designer, Russell De Rozario.

508     ‚a Screenplay, Harold Pinter; music, John Dankworth; camera, Gerry Fisher; editor, Reginald Beck.

500 Edition and history. (7.7B7)

Of particular importance is the original release (or production, or broadcast) date of the motion picture or program; it should be recorded if the information is known if this information is readily available on the item being cataloged. Generally, no additional research should be performed (YUL). [Film Studies will probably be checking IMDB]

Information in some notes (e.g. "based on") may be incorporated in 520. If a "based on" type note is made, make an author-title added entry for the original work, even if the film adaptation title is the same.

500     ‚a Originally released as a motion picture in 1964.

500     ‚a Originally broadcast in 2002.

500     ‚a Originally broadcast Thursday, May 5, 1995 as a segment of: Nightline.

500     ‚a Based on the novel by Jane Austen.
700 1   ‚a Austen, Jane, ‚d 1775-1817. ‚t Sense and sensibility.

500     ‚a Based on the 1974 Italian motion picture Travolti da un insolito destino nell'azzurro mare d'agosto by Lina Wertm_uller.
730 0   ‚a Travolti da un insolito destino nell'azzurro mare d'agosto.


500     ‚a Remake of the 1933 motion picture of the same name.

518 Date and place of capture. YUL: Not explicitly accounted for in AACR2. Consider as an aspect of the history of the work; record if known based on the item in hand. Used primarily for video recordings of live performances. If the information is incorporated in 520, the 518 note is not made.

245 0 0 ‚a James Galway plays mostly Mozart ‚h [videorecording] / ‚c Lincoln Center for the Performing Arts, Inc. ; John Goberman, producer.
518     ‚a Taped during a "Live From Lincoln Center" broadcast from Avery Fisher Hall, Lincoln Center, on July 14, 1982.


245 0 0 ‚a Richard Pryor, live in concert ‚h [videorecording] / ‚c Bill Sargent presents a Hillard Elkins-Steve Blauner production ; See Theatre Network in association with Compact Video Systems, inc. ; produced by Del Jack and J. Mark Travis ; directed by Jeff Margolis.
518     ‚a Recorded live in 1979 at the Terrace Theatre, Long Beach, Calif.

586 Awards. YUL: Not explicitly accounted for in AACR2. Consider as an aspect of the history of the work. Record if readily available (on the resource).

586     ‚a Received Academy Award for best picture in 1957.

500. Publication, distribution, etc. and date. (7.7B9)

AACR2 uses 7.7B9 to indicate:

a) publication details not included in 260 if considered to be important,
b) date of the original production when it differs from the date of publication, and
c) the country of the original release if not stated in the description.

The need to use a) or b) should be rare. The b) situation only applies if the motion picture release date is known to differ from the original production date; such information will rarely be available with the resource unless the difference is being used as a marketing ploy. However, use of c) is stated as a requirement. If the resource actually has an explicit statement such as "First released in Yugoslavia," in that case the statement would probably be used in a quoted note. But in the absence of such an explicit statement, the LCRI for 7.7B9 says to make instead a somewhat equivocal note when the producer/emanator is a foreign firm:

500     ‚a A foreign film (Yugoslavia).

Furthermore, the LCRI states that the note should not be made if the motion picture was co-produced with a U.S. firm.

It is not clear whether this note is regularly or consistently applied in U.S. cataloging in any case. In the absence of an explicit statement, making a note in the form given in LCRI 7.7B9 should not be considered a requirement.

500 Physical description other than "system details" (7.7B10)

If information is not recorded in 538, it is recorded as a 500 note. Notes about sound and aspect ratio should be recorded if readily available (i.e. stated on the resource). Because video cataloging practice defines edition statements broadly, the implied aspect ratio is often indicated in the edition statement, e.g., 250 Anamorphic widescreen. Unless the actual ratio is given, it would be redundant to repeat this information, e.g., as 500 Anamorphic widescreen.

500     ‚a Mono. sound.

500     ‚a Dolby digital 5.1 sound, stereo.

500     ‚a Aspect ratio 2.35:1.

500     ‚a "THX digitally remastered."

For DVDs, record also information regarding single/dual layers if the information is on the container:

500     ‚a Dual layer.

Combined note:

500     ‚a Single layer format; aspect ratio 2.35:1.

Since most DVDs are single-sided, make a note if the DVD is double-sided:

500     ‚a Full screen version on one side, widescreen version on other side.

OLAC recommends that the following DVD information be ignored, "since it is standard on all DVDs": interactive menu, scene access, scene selection, previews, advertisements.

500 Accompanying materials not recorded in 300 (7.7B11)

500     ‚a Special feature: "Hero" music video.

521 Audience (7.7B14). Record MPAA rating only if on the item. No display constant is used with MPAA, so use 8.

521 8   ‚a MPAA rating: PG.

530 Other formats available (7.7B16):

Notes of this type are not necessary to add; leave on cataloging copy.

530     ‚a Available also on DVD.

520 Summary (7.7B17). Use blank indicator to generate Summary: label in the webpac.

AACR2 7.7B17: "Give a brief objective summary of the content of an item unless another part of the description provides enough information."

Follow the current default practice [6] by including a summary note when creating a new bibliographic record, unless the title makes the content very obvious.

The guidelines on summaries in the OLAC DVD cataloging guide are applicable to videocassettes as well:

Summaries are to be brief, without any judgmental terms. They do not need to be written in complete sentences. One may begin by using information appearing on the package, and then editing it as needed to remove judgmental adjectives, or other superfluous words. If a summary is used exactly as found on the package, it should be enclosed in quotation marks, with the source cited.

520     ‚a In 1996, a group of legendary Cuban musicians were brought together by Ry Cooder to record a CD. This documentary shows some of their songs being recorded in the studio, concert footage from Amsterdam and New York City, and some of the musicians talking about their lives in Cuba and how they got started in music.

520     ‚a Documents how Muslim women reconcile and interpret the requirements of their faith and the obligations of Western culture.

520     ‚a The last documentary by Martin and Osa Johnson, naturalists and explorers; features their last trip to Borneo, their exploration of the land, and their encounters with the native population and wildlife.

500 Informal contents note. Use to record special features, most often with DVDs.

500     ‚a Special features on disc 2 include: new documentary, A dying breed, the making of The leopard; interviews with producer Lombardo, professor Millicent Marcus; original trailers and newsreels.

505 Contents (7.7B18).

For single part resources, use judgment. Strongly recommended for multipart resources with distinct titles.

Recording running time for segments within a single part video when the information is readily available is optional; recommended for multipart sets unless the running time for each part is the same.

Example below is for contents on a single video. Note entry of performers in statement of responsibility (rather than 511).

505 0   ‚a Beethoven romance / music by Ludwig Van Beethoven ; performed by Kyra Nichols and Adam Lèuders -- Ecstatic orange--second movement--purple / music by Michael Torke ; performed by Heather Watts and Jock Soto -- Valse triste / music by Jean Sibelius ; performed by Patricia McBride and Ib Andersen -- Barber violin concerto / music by Samuel Barber ; performed by Merrill Ashley, Adam Lèuders, Kate Johnson, and David Parsons -- Sophisticated lady / music by Duke Ellington ; orchestrated by Andre Kostelanetz ; performed by Suzanne Farrell and Peter Martins.

Example following is for a multipart. Note running time for the individual videos; note also use of cataloger assigned part numbers in order to treat as a collected set. (For the video: In conversation : W. V. Quine.)

505 0   ‚a [pt. 1.] The Fara interview (90 min.) -- [pt. 2.] The Dennett panel (126 min.) -- [pt. 3.] The Goldfarb panel (100 min.) -- [pt. 4.] The Fogelin panel (98 min.) -- [pt. 5.] The Boolos panel (119 min.) -- [pt. 6.] The Dreben panel (90 min.) -- [pt. 7.] The Block panel (111 min.).

Transcription guidelines.

If a 505 is created, transcribe the title area from the source selected, using ISBD punctuation, followed by space dash space unless it is the last title, in which case follow with a period instead. For the title area, only the title proper (the title including alternative title, but excluding parallel & other title) is required, and the GMD is always excluded.

If a statement of responsibility is transcribed in 505, and there are multiple statements of responsibility on the source, only the first needs to be transcribed. (Cf. LCRI 2.7B 3.)

If it is considered necessary to record information beyond the title area, in that case record the information in parentheses following the title (or the title and statement of responsibility; cf. LCRI 2.7B 6b and 6c). Record information in parentheses in ISBD area order when more than one type of information needs to be recorded: edition area, then publisher area, then physical description area. Separate the areas with periods, e.g. ... / directed by Joe Smith (Widescreen ed. 115 min.) -- . NOTE: Information pertaining to mixed editions for multiparts should generally be entered in the MFHD.

As stated in Multipart Policies and Procedures, 505 LCRIs:

Optionally, indexing subfields ( in that case 505 2nd indicator MUST BE 0 ) may be entered. ... Be sure to test indexing in Web Voyage.

505 0 0 ‚g [Disc 1] ‚t Waiting for Godot / ‚r director, Michael Lindsay-Hogg ‚g (120 min.) -- ‚t Not I / ‚r director, Neil Jordan ‚g (14 min.) -- ‚t Rough for theatre I / ‚r director, Kieron J. Walsh ‚g (20 min.) -- ‚t Ohio impromptu / ‚r director, Charles Sturridge ‚g (12 min.) -- ‚t Documentary / ‚r producer, Larry Masterson ; director, Pearse Lehane ‚g (52 min.).

Added entries

7xx. Make added entries for names cited in 245 $c.

Make related work added entries for adaptations of literary or dramatic works. Optionally, make added entries for names recorded in 508.


Per LCRI 21.29D Audiovisual materials, make added entries for:

--interviewers, interviewees, and persons delivering lectures, addresses, etc. or discussing their lives, works, etc.

--cast members given prominence in the chief source; otherwise make added entries for each if there are less than three. [It appears that added entries are made for all cast members given prominence on the chief source even if there are more than 3; in any case, any cast member requiring an added entry must be justified in 511]

For original cataloging, if the name is significant enough to be transcribed in 245 $c, make an added entry, but keep in mind also that many names should not be routinely transcribed in 245 $c. Use judgment and record such names in 508, or not at all. [7]

Create author/title added entries for the original work for filmed adaptations. (See Red badge of courage example below)

Consult the LCRI for situations involving performing groups and where the film maker is the main entry.

Optionally, relator terms may be added (e.g. $e director). In the OPAC, relator term subfields do not affect indexing and display only in the Long View in uncoded form. In the staff cataloging module, relator term subfields do not affect indexing in Staff Name Heading searches; however, in Names searches, the relator term subfields do index and display. Note that if a Name search is performed without the relator term in the search argument, the name with the relator term will then interfile with the name-title and name+subject subdivision headings in the Titles Index window. [8] CAUTION: Use $e <relator term>. The $4 <relator code> does not display in the OPAC.

The MARC code list for relators, sources, description conventions is on the Cataloger's Desktop and also on the web at:

If the relator term option is selected and the person performs more than one function, multiple codes may be assigned [arrange in alphabetical order]; do not assign multiple added entries for the different functions.

700 1   ‚a Tarantino, Quentin, ‚e actor ‚e director ‚e scenarist


710. Per LCRI 21.29D Audiovisual materials, make corporate name added entries for:

--the production company, unit, etc.

--all bodies named in 260 (i.e., even though the body has not contributed to the creation of the resource).

245 0 4 ‚a The red badge of courage ‚h [videorecording] / ‚c Metro Goldwyn Mayer ; produced by Gottfried Reinhardt ; directed by John Huston ; screenplay by John Huston ; adaptation by Albert Band.
260     ‚a New York, NY : ‚b MGM/UA Home Video, ‚c c1993.
511 1 ‚a Audie Murphy, Bill Mauldin, Andy Devine.
508     ‚a Director of photography, Harold Rosson Assoc.; art directors, Cedric Gibbons and Hans Peters; film editor, Ben Lewis; music, Bronislau Kaper.
520     ‚a Movie version of Stephen Crane's novel: the story of Henry Fleming and his initiation into manhood as a Union Army recruit during the Civil War.
700 1   ‚a Reinhardt, Gottfried.
700 1   ‚a Huston, John, ‚d 1906-
700 1   ‚a Band, Albert, ‚d 1924-
700 1   ‚a Murphy, Audie, ‚d 1924-1971.
700 1   ‚a Mauldin, Bill, ‚d 1921-
700 1   ‚a Devine, Andy, ‚d 1905-1977.
700 1   ‚a Crane, Stephen, ‚d 1871-1900. ‚t Red badge of courage.
710 2   ‚a Metro-Goldwyn-Mayer.
710 2   ‚a MGM/UA Home Video (Firm)

Videos of choreographed works: assign a 630 rather than a 730. Refer to LCRI 25.5B for uniform titles for choreographic works.


See SCM H 2230 Visual materials and non-music sound recordings and the new [Oct. 2007] SCM H 1913 Moving Image Genre/Form Headings. To summarize:

H 2230

a. Assign subject headings for all important topics mentioned in the summary statement (520 field).

b. If a specific topic is emphasized in order to illustrate a more general concept, assign subject headings for both the specific and the general topics.

H 1913

a. Assign genre/form headings to both fiction and nonfiction works. "Headings may be assigned from different levels of the same hierarchy if desired."

b. In addition, assign one of the headings from the following list:

655 _0 ‡a Fiction films.
655 _0 ‡a Nonfiction films.
655 _0 ‡a Fiction television programs.
655 _0 ‡a Nonfiction television programs.

"Films" as an LC genre term applies to works originally released as motion pictures, video, or digitally (e.g. YouTube). "Television programs" applies only to works that were originially telecast.

c. For films assign either 655 _0 ‡a Short films (anything less than 40 min.) or 655 _0 ‡a Feature films (40 min. or longer). Note that these terms are now assigned to both fiction and non-fiction films. (Until the new H 1913, Feature films was assigned only to fiction films 40 min. or longer)

H 2230 gives the following example; a form/genre heading should now be added:

520     ‡a Describes the highlights of Colombia, including the production of coffee.
651   0 ‡a Colombia ‡x Description and travel.
650   0 ‡a Coffee ‡z Colombia.
655   0 ‡a Nonfiction television programs.

3. When a topic is discussed in conjunction with a particular place, make, insofar as possible, a subject entry under both the topic and the place.

245 0 0 ‡a American dream ‡h [videorecording] / ‡c directed by Barbara Kopple ; produced by Barbara Kopple and Arthur Cohn.
520     ‡a In this Academy Award winner for best documentary in 1991, the true-life story of the 1985-1986 workers' strike against Geo. A. Hormel & Company in Austin, Minnesota is documented from beginning to end. When Geo. A. Hormel & Company made $2 million in profits, then cut its workers' salaries by $2.00 an hour each, the workers had only one option: Go out on strike.
650   0 ‡a Geo. A. Hormel & Company Strike, Austin, Minn., 1985-1986.
610 2 0 ‡a Geo. A. Hormel & Company.
610 2 0 ‡a United Packinghouse, Food, and Allied Workers. ‡b Local 9 (Austin, Minn.)
650   0 ‡a Strikes and lockouts ‡x Packing-house workers ‡z Minnesota ‡z Austin.
650   0 ‡a Packing-house workers ‡x Labor unions ‡z Minnesota ‡z Austin.
650   0 ‡a Industrial relations ‡z Minnesota ‡z Austin.
651   0 ‡a Austin (Minn.) ‡x Economic conditions ‡y 20th century.
655   0 ‡a Feature films.
655   0 ‡a Nonfiction films.

4. When a particular person is treated as illustrative of a profession or activity, assign a heading for both the person and the field of endeavor. However, do not treat as a biography (i.e., no --Biography subdivision).

520     ‡a The message of the Los Angeles evangelist who preached to thousands in the 1920s.
600 1 0 ‡a McPherson, Aimee Semple, ‡d 1890-1944.
650   0 ‡a Evangelists ‡z United States.
655   0 ‡a Short films.
655   0 ‡a Nonfiction films.

5. Fiction films. Assign a) & b) as appropriate. Assign in the order listed if more than one is assigned.

a) Use subdivision $vDrama after topical subjects to the same extent you would use it for a drama in book form. SCM:SH H 1870 sec. 4: "Bring out the topic of an individual play by assigning headings of the type described in sec. 3 [i.e. "[topic]--Drama or [topic]--Juvenile drama. Use headings of this type as the standard means of designating topics in drama, for example, Alcoholism--Drama; Lincoln, Abraham, 1809-1865--Drama; Holmes, Sherlock (Fictitious character)--Drama; Brontë family--Drama." ]

b.) Assign form headings for genre (Comedy films; Western films) or for technique (Silent films, Experimental films). Use 655 _0. The heading must be established by LC; the most up-to-date list is in OCLC authorities (search on the genre index). If the heading has not been established as 155 by LC, use the 150 heading if available and tag as 650.

It is not correct practice to subdivide form/genre headings geographically to indicate that the film is about or produced in a given place. (Not documented in H 2230, but apparently LC practice based on records in LCDB)

245 0 4 ‡a The red badge of courage ‡h [videorecording] / ‡c Metro Goldwyn Mayer ; produced by Gottfried Reinhardt ; directed by John Huston ; screenplay by John Huston ; adaptation by Albert Band.
651   0 ‡a United States ‡x History ‡y Civil War, 1861-1865 ‡v Drama.
650   0 ‡a War films. <655 is not yet established; use 650 for the time being>
655   0 ‡a Fiction films.
655   0 ‡a Feature films.

6. Assign Films for the hearing impaired or Television programs for the hearing impaired to all videos produced with captions or sign language for viewing by the hearing impaired.

Note that the new definition for "Films" and "Television programs" is applied here as well. Films: a video originally released as a motion picture, or as a video, or digitally. Television programs: a work originally telecasted.

Note that the form heading [tag as 650] Video recordings for the hearing impaired is now obsolete & should not be assigned as either 650 or 655. Note that ... for the hearing impaired is not assigned if the video only has subtitles for foreign language films; the form heading should only be assigned when justified by the 546 note Closed-captioned.

7. Assign as a form heading either Films for people with visual disabilities or Television programs for people with visual disabilities to all films with additional audio description provided for the visually handicapped.

Note: The heading Videos for people with visual disabilities is now obsolete.

8. Foreign language teaching films. Assign the heading [...] language–Films for [...] speakers as the first heading, and bring out any special topics by assigning additional headings.

520     ‡a Offers a tour of France including Paris, Alsace, Burgundy, the Riviera, Provence, the Pyrenees, and the Breton and Norman coasts. The narration in English deals with the history and culture of France, the shorter narration in French is a simplified version of the English using a controlled vocabulary aimed at the first-year student, and is followed by the French text repeated with French subtitles of the narration.
650   0 ‡a French language ‡x Films for English speakers.
651   0 ‡a France ‡x Description and travel.

9. Assign a 730 for videos of choreographic works. For choreographic works, see LCRI 25.5B.

730 0   ‡a Emperor's new clothes (Choreographic work : Hollander)



[6] The current default practice in video cataloging is to provide a summary note, as Jay Weitz has written, "because one cannot leaf through a video in quite the way one can leaf through a book" and also because the note serves as a rich source of free text subject information. In many YUL locations, videos are not browsable but are held on closed reserve, so the bibliographic record may be the only ready means for the user to ascertain the content. Even though SML now shelves video in the stacks, the summary note will still enhance key word access, help users who access the catalog remotely, support non-SML locations that keep video on closed reserve, and facilitate transfer of videos to LSF. In addition, the shelving containers may not provide access to textual data accompanying the video, and videocassettes may come without sleeves or the sleeves could be lost.

[7] LCRI 21.29D Audiovisual materials also says to make an added entry for persons listed as producers, directors, and writers only if the production company is not named "unless their contributions are significant" (the LCRI then provides some rather restrictive examples). It is fairly common video cataloging practice to interpret significant contributions somewhat more broadly than the LCRI examples suggest.

[8] Relators & searching in Voyager.
Cataloging Module: Names search. 1. If the name exists on a single bibliographic record both with and without the relator term (e.g. 1XX + (6XX or 7XX), the item does not display on the list under name+term. However, if one searches under name+term (sendak maurice ill), it will pull up all of the records with name+term, even if the name is present in both forms on a given record. 2. If the name exists on multiple records, any $e, $t, or $x will cause the name to sort after the name without subfield, irrespective of whether the name is in 6XX or 7XX:

[name], $e actor
[name] $x Autograph
[name]. $t [title beginning with letter "B"]
[name] $x Criticism and interpretation.

[name], $e director
[name]. $t [title beginning with letter "M"]



For Fixed Fields, refer to Video: New Cataloging Fixed Fields Checklist at:

For examples of when to make a new record, and guidelines on chief source, choice of entry, and variable fields 028-4xx (plus 8xx) , refer to Video Original Cataloging Checklist Part 1 at:

For guidelines on searching, selecting, and verifying cataloging copy for video, refer to:

For preliminary record standards for video, refer to: [DRAFT]

For special processing instructions for SML/CCL/SSL:

See also:

Call Numbers for Videos (Videocassettes, DVD, etc.) and Related Works (Screenplays, Criticism & Interpretation). 2005 version for SML

Video Glossary [DRAFT]

The Archival and moving images materials manual on the Cataloger's Desktop does not follow AACR2 or utility guidelines and should generally not be used as a source for decisions. (For example, most of the examples of when to create a new record would be added to the same record if the Archival guidelines were followed; physical description guidelines differ significantly from AACR2; note order does not follow AACR2) However, some examples of notes from this resource will be cited. The glossary is excellent.

DVD demystified FAQ at:

Jeannette Ho. "Cataloging practices and access methods for videos at ARL and public libraries in the United States." Library resources & technical services. Vol. 48, no. 2 (April 2004), p. 107-121.

Nancy B. Olson. Edited by Sheila Intner and Edward Swanson. Cataloging of Audiovisual Materials and Other Special Materials. 4th ed. DeKalb, Ill. : Minnesota Scholarly Press, 1998. pp. [127]-174.

Online Audiovisual Catalogers, Inc. Cataloging Policy Committee. DVD Cataloging Task Force. Guide to cataloging DVDs using AACR2r Chapters 7 & 9. Last updated: Oct. 2002:

Mary Beth Weber. Cataloging nonprint and internet resources. New York : Neal-Schuman. c2002.

Jay Weitz. "Videorecording cataloging: problems and pointers." Cataloging & Classification Quarterly. v. 31, no. 2, 2001, pp. 53-83.


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