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Summary Notes Checklist (Student Project) --DRAFT--

To: Project Staff
From: Steven Arakawa
Date: (issue date/ 05/25/2010 12:02 PM revision date)

Retrieve the Orbis staff record using the barcode number

The function key F7 will open the search window. The item record will display. Press F5 to open the MFHD to verify that the location is for sml. Press F6 to display the bibliographic record.


Assumption is that you are working only on books in your assigned language.

1. Books not in your assigned language(s)

2. Books not flagged for LSF.

3. Belletristic works (poems, novels, plays, short stories). But comics or graphic novels are OK to work on.

4. Serials (evidence the book is published annually, twice a year, quarterly, etc.) or multipart monographs (these should have volume numbers).

5. Accompanying material (book is accompanied by a CD or DVD or an additional booklet or guide, etc.) <retain?>

It is unlikely that you would get the following, but FYI, do not work on the record if

1. Item is cataloged (you have copy 2). A cataloged book will have a call number in the MFHD (Voyager will open a window if there are multiple MFHDs when F5 is pressed)

2. The record has usable cataloging copy from OCLC. If the cataloging copy source is OCLC, there will be a 035 field with an OCLC number. "Usable" copy is generally identified if the 300 field has been completed and (English language) subjects have been assigned.

Leader Fixed Fields

Change Encoding Level to 3 (it will usually be set at 5)

If the book is a paperback or in poor condition, write a large P on the flag and circle it; it should be easily seen when it travels through processing.

520 Field 520 __ . Summary note.

Write a short summary of the book in English (a few sentences). Begin the note with a translation into English of the title of the book. The primary topic should be given. Be sure to bring out the specific geographic aspect, the chronological aspect, the form (autobiography, biography, correspondence, history, survey, case study, interviews, translation, glossary), and key personal names.

If there is a publisher blurb, a condensed translation (without the superlatives) can be helpful in constructing the summary note. Again, leave out the advertising superlatives--use marks of omission (...) if necessary. If you are quoting directly from the publisher blurb, enter the paragraph in quotation marks and add --From cover (translated).

Review the summary for spelling, grammar, and general clarity. If you are unsure of the English language spelling, e.g. for a geographic name, check it against one of the library's online dictionaries and gazetteers.

Link to the cataloging resources page. Under Reference Resources, note in particular 7. Columbia Encyclopedia, 8. Columbia Gazetteer [for geographic names], 14. Lexibase-Collins Bilingual Dictionaries, and 24. Webster's Third.

The initial draft of your summary will often follow the syntax and structure of the original language, and as a result, the terminology may be too literal. Go over the draft and revise it to idiomatic English language form.

To facilitate keyword searching, provide key terms after the summary for the following categories, in the order given:

Key Terms: Persons, Places, Periods, Forms

Persons. Use this term to provide keyword access to persons referred to in the summary (not the author's name). If possible, use the AUTHORIZED form of the personal name (leave out the dates), but put it in direct order:

Orbis [AUTHORIZED FORM]: González Echevarría, Carlos, 1944-

Persons (KEY TERM): Carlos González Echevarría

Orbis [AUTHORIZED FORM]: Louis XIV, King of France, 1638-1715

Persons (KEY TERM): Louis XIV, King of France

Use the Orbis STAFF NAME search to find the authorized form of the person's name. AUTHORIZED will appear to the left of the first entry of the search results. Do not use the form labeled REFERENCE. If an authorized form is not found, use the form of name used in the book.

Follow the punctuation used in the examples. Leave out a category if it does not apply to the book being described, e.g. if no individual person is referred to in the summary, don't make a Persons key term.

Places. Do not go below country level unless it is one of the states of the U.S. or a Canadian province. You can take any term for the state, country, or region from the list at:

Bring out places below the country level (e.g. the name of a city or town) in the summary note rather than as a key term.

For chronological periods, do not go below century level. A familiar non-century period may be used if the book is not specific, e.g. Renaissance, Medieval, Ancient. Bring out more specific chronological information in the summary note, e.g. single year, decade, range of years within or across centuries.

Forms. A list of Forms can be found at:

Re-check your work for spelling (and grammatical) errors since the note is keyword indexed. Enter diacritics/accent marks when appropriate, using either the F12 macro menu or the keypad map.


100 1_ Canopi, Anna Maria.

245 10 Lettera a Edith / ‡c Anna Maria Canopi.

520 __ Correspondence of Benedictine abbess Madre Canopi with the philosopher Edith Stein, primarily on the topic of Christian faith. Period of correspondence 1930-39. Key terms. Names: Edith Stein -- Names: Madre Anna Maria Canopi -- Places: Italy -- Places: France -- Periods: 20th century -- Forms: Correspondence.

(Modified) examples based on Library of Congress records where the summary was provided by the publisher:

520 __ ‡a "This work provides biographies of more than 500 individuals who have served as admiral, vice admiral, or rear admiral from 22 countries. The main criterion for inclusion was that each person must have actively served in the rank of at least rear admiral, although each individual did not necessarily become involved in enemy action"--From cover (translated). Key terms. Forms: Biography -- Forms: Reference

If the book is a translation, be sure to include this information; include the original title if given.

520 __ "Presents the full English text of Angelo Clareno's Liber chronicarum, sive, Tribulationum Ordinis Minorum, a Medieval biography of St. Francis and an early history of the Franciscan Order. Includes an Introduction that summarizes Clareno's life, use of sources, writing style, and historical impact"--From cover (translated). Key terms: Persons: Francis of Assissi -- Persons: Angelo Clareno -- Places: Italy -- Periods: Medieval -- Forms: biography -- Forms: history.

520 __ ‡a "An investigation into the life and music of Basque pipe and tabor dance music master Alejandro Aldekoa. Includes DVD of dance performances"--From cover (translated). Key terms. Names: Alejandro Aldekoa -- Places: Spain -- Periods: 20th century -- Forms: biography

520 __ ‡a "A biography of writer Alice Walker that describes her era, her major work--The Color Purple, her life, and the legacy of her writing"--From cover (translated). Key terms. Names: Alice Walker -- Places: United States -- Periods: 20th century -- Forms: biography

520 __ ‡a "During the French Revolutionary and Napoleonic eras, French privateers and cruisers legally and illegally took cargo from merchant vessels. Filed by descendants of anyone who had a financial interest, these claims give the approximation of American goods lost. Section I presents an index of losses, Section II presents court cases and Section III presents disposition of claims filed"--From cover (translated). Key terms. Places: France -- Places: United States -- Periods: 18th century -- Periods: 19th century -- Forms: history

520 __ ‡a "A history of the conception and development of the theories that have guided archivists in their work from the late 19th through the early 21st centuries"--From cover (translated). Key terms. Periods: 19th century -- Periods: 20th century -- Periods -- 21st century -- Forms: history

520 __ ‡a "Explores the relationships between science and other societal sectors, notably law, religion, government and public culture, in terms of the concepts of expert and moral authority"--From cover (translated). Key terms. Periods: 21st century -- Forms: sociology -- Forms: philosophy

520 __ ‡a "This book presents the results of a new comparative research project on the trajectories, motivations, perceptions and attitudes of young members (aged 18-25) of 13 different European political parties in Great Britain, France, Germany, Spain, Norway and Hungary. The project combined a mass survey of 2919 young party members with 507 in-depth interviews"--From cover (translated). Key terms. Places: Europe -- Periods: 21st century -- Forms: politics -- Forms: sociology -- Forms: interviews

520 __ ‡a "Describes the life and death of Grand Duchess Anastasia Romanov of Russia"--From cover (translated). Key terms. Names: Grand Duchess Anastasia Romanov -- Places: Russia -- Periods: 19th century -- Periods: 20th century -- Forms: biography

520 __ ‡a "This work describes the culture of Japan's northern island, Hokkaido, and its aboriginal people, the Ainu, and recounts the appearances of explorers and ethnic Japanese. It pays attention to the Japanese-Russian conflicts over the island, including Cold War confrontations and more recent clashes over fishing rights and the Hokkaido-administered islands seized by the U.S.S.R. in 1945"--From cover (translated). Key terms. Places: Japan -- Places: Russia -- Period: 20th century -- Period: 21st century -- Form: Social Science -- Form: politics -- Form: history

520 __ ‡a "Dispelling the notion that François Mitterrand was reluctant to accept the reunification of Germany, Schabert focuses on French diplomacy, re-creating cabinet meetings and quoting communications between Mitterrand and other world leaders, to show that Mitterrand's main concern was that a reunified Germany be firmly anchored in a unified Europe"--From cover (translated). Key terms. Names: François Mitterand -- Places: France -- Places: Germany -- Places: Europe -- Period: 20th century -- Form: history

Try to leave out the advertising if you quote--some rearranging may be necessary to leave out redundancy but still bring out significant terms.

520 __ ‡a "This book is the first extensive treatment of Husserl's phenomenology of time-consciousness. Nicolas de Warren uses detailed analysis of texts by Husserl, some only recently published in German, to examine Husserl's treatment of [the phenomenology of] time-consciousness and its significance for his conception of subjectivity. He traces the development of Husserl's thinking on the problem of time from Franz Brentano's descriptive psychology, and situates it in the framework of his transcendental project as a whole. Particular discussions include the significance of time-consciousness for other phenomenological themes: perceptual experience, the imagination, remembrance, self-consciousness, embodiment, and the consciousness of others. [italicized sentence is about secondary themes; useful but not required] The result is an illuminating exploration of how and why Husserl considered the question of time-consciousness to be the most difficult, yet also the most central, of all the challenges facing his unique philosophical enterprise"--From cover (translated). Key terms. Persons: Edmund Husserl -- Persons: Franz Brentano -- Places: Europe -- Periods: 20th century -- Forms: philosophy


1. Number of summaries written, by language (daily)

2. Number of summaries, total (daily)

3. Number of hours (daily)


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