STANDARDS FOR CREATION OF "PERMANENT" PRELIMINARY BIBLIOGRAPHIC RECORDS FOR SELECTED ART EXHIBITION CATALOGS (XCATS)

Date: 01/27/1999

Overview

Preliminary bibliographic records are created for materials that are (1) on order (2) recently received (3) in a frontlog or (4) in a backlog and not yet cataloged for the Yale University Library collections. Preliminary bibliographic records contain standard MARC fields with sufficient information to permit the determination of a bibliographic match manually or by machine processing.

Exceptionally, a preliminary record for an art exhibition catalog can be "permanent" or "non-permanent."Art Library selectors will determine whether the preliminary record created for an art exhibition catalog will "permanent" or "non-permanent."

If the exhibition catalog preliminary record is to be "permanent" (xcat), Art Library staff will create the record, with the understanding that upgrading that record to full cataloging is not required; the catalog will not be sent to SML for full cataloging by the Arts & Sciences Team.

If the exhibition catalog preliminary record is to be "non-permanent, " the record is created by acquisitions staff (at Art or SML) and must be sent to or received at SML for upgrading to full cataloging by the Arts & Sciences Team like any other monograph preliminary record. ("Non-permanent" preliminary records for catalogs sent to the SML Frontlog may be replaced by a fully cataloged record from the national database via batch matching. Verification of the match will be done by the Catalog Dept. as part of normal cataloging workflow. Standards for creation of "non-permanent" preliminary records are documented elsewhere.)

Although xcats will remain at the Art Library, batch matching may be performed on their Orbis records, i.e. the preliminary record created by Art Library staff may be replaced by a fully cataloged record from a national database, where searching, match and overlay are done by a computer program. FOLLOWING THE XCAT BIBLIOGRAPHIC STANDARDS WILL ENSURE MAXIMUM PROBABILITY OF OVERLAY BY A FULLY CATALOGED RECORD FROM THE NATIONAL DATABASE.

If no full record is found in the first batch search, the xcat record may be included in subsequent batch searches. However, unlike "non-permanent" preliminary records created via the acquisitions workflow, xcats are not intended to be candidates for full upgrade by the Arts & Sciences Team. If no record is found in the national database via batch matching, the record will remain in Orbis as it was originally input. (For that reason, a greater level of detail in both description and access will be expected in the creation of xcat records than with "non-permanent" preliminary records.)

Procedures

For a general overview of Orbis in staff mode, review An Introduction to Orbis in Staff Mode at:

http://www.library.yale.edu/cataloging/music/orbsrch1.htm

Also worth bookmarking is the Yale Library Cataloging web page at:

http://www.library.yale.edu/cataloging/

Search ORBIS thoroughly before creating a preliminary bibliographic record. Create a preliminary bibliographic record when

  • there is no matching record in LTYL; or
  • there is no matching record in LTLC

If an ORBIS search results in a record for a serial, determine if the item in hand should be added to the record for the serial before creating a new record for the item in hand.

For monographs, if a matching record is found in LTYL, the catalog in hand is added as an additional location statement with an xcat call number and local classification code. (See Part II. Copy holdings below) If no matching record is found in LTYL, and a matching record is found in LTLC, the record is moved from LTLC to LTYL. (See Part 1, K. and L. and Part II. Copy holdings especially example 3 below)

Part 1: Creating a New "Permanent" Preliminary Bibliographic Record

Use the new b command to create a books workform on Orbis.

I. FIXED FIELDS

A. RT and BL are system supplied.

RT = a

BL = m

B. E/L (Encoding level)-- Overtype the value 9 to 7. (Note that non-permanent preliminary records for items sent to Arts & Sciences for cataloging use E/L 5 not 7)

C. PLACE-- Use valid country of publication code.

Go to US MARC Country of Publication codes. The URL is:

http://lcweb.loc.gov/marc/countries/

D. LANG (Language)-- Use a valid language code.

Go to US MARC Language Codes. The URL is:

http://lcweb.loc.gov/marc/languages/

E. REPRO (Reproduction) If the work is a photocopy use value r. Otherwise, leave blank.

F. DT/1 (Date) <NOTE THAT D/CODE is left as is, with ?>

Include the date(s) of publication. If there is no date, supply a date for the century or decade, to the best of your knowledge.

Examples:

260:: |c 1996. DT/1 1996
260:: |c [19--] DT/1 1900
260:: |c [199-] DT/1 1990
260:: |c 1996-1997 DT/1 1996 DT/2 1997

II. VARIABLE FIELDS

A. 020 (ISBN)

1. Enter the International Standard Book Number into 020 without hyphens. If the system will not accept the number, precede it with |z.

2. For multi-volume sets, enter the ISBN of the set only.

3. If the item has ISBNs for hardcover and paperback, input both numbers in separate 020 fields. If the item is simultaneously published (e.g., U.S. and British editions), input only the ISBN of the item in hand.

B. 100/700, 110/710, 111/711 (Main entry/Added Entry: Personal, Corporate or Conference Author)

If the exhibition is about a single artist, determine the established form of the artist's name (see AUTHORITY CHECKING below) and input that form in the 100 field. If the item is about three or fewer artists, input a 700 field for each named artist. If the item is about more than 3 artists, input a 700 for the first artist named. It is always preferable to copy and paste the established artist's name from the authority record!

If the exhibition catalog focuses on a theme (expressionist painting, a museum's collection, mythology in art) or on a group of artists, identify the institution (art gallery, museum) holding the exhibition, determine the institution's established form (see AUTHORITY CHECKING below) and input the name of the institution in the 110 field. If the exhibition is held at more than one location, select the first one named for the 110. It is always preferable to copy and paste the established artistr name from the authority record!

If the exhibition is about an artist (100), input a 710 for the institution holding the exhibition. It is always preferable to copy and paste the established artistr name from the authority record!

Most art exhibition catalogs do not have an explicit author recorded on the title page, but generally a catalog editor is named (the editor is sometimes named on the verso t.p., or on a separate page recording details about the exhibition.) The editor of the catalog is not considered to be the author, and should be input in 700 not in 100. Unless you think it is really important, it is not necessary to enter more than one editor's name in 700. <OR THE EDITOR COULD BE SKIPPED.> See AUTHORITY CHECKING below. It is always preferable to copy and paste the established artistr name from the authority record!

Named art exhibitions (tagged as 111 or 711) for the type of material you will be handling are very rare; for all practical purposes 111/711 can be ignored.

TAGS AND INDICATORS

100 :1 : <Personal name, main entry; indicator 1=single surname; 2=multiple surname; 0=no surname> |d <subfield indicator for dates>

700:1 : <Personal name, added entry; same indicators as 100 > |d <subfield indicator for dates>

110:2 : <Corporate name, main entry; indicator 1= jurisidiction (place ) is entry element; in all other cases indicator is 2> |b <subfield indicator for department or division>

710:2 : <Corporate name, added entry> |b <subfield indicator for department or division>

Examples:

100:1 : |a Fischl, Eric, |d 1948-
700:2 : |a Toulouse-Lautrec, Henri de, |d 1864-1901
700:0 : |a Achilles Painter, |d fl. ca. 450-425 B.C.
110:2 :|a Metropolitan Museum of Art (New York, N.Y.)
710:2 : |a Galleria d'arte moderna (Ancona, Italy)
110:1 : |a Bologna (Italy). |b Galleria d'arte moderna

To enter a tag, type the tag number and 2 colons; the software will default to the most common indicators.

100:: reformats as 100 :1 :

710:: reformats as 710:2 :

Include all subfield indicators (this is why it is always better to use copy/paste); leaving out the subfield indicators will generally throw the heading out of the Orbis index display. Subfield d is the most common with personal names, but there are many others. Some examples:

600/1:10: |a Escher, M. C. |q (Maurits Cornelis), |d 1898-1972.
100:1 : |a Hepworth, Barbara, |c Dame, |d 1903-1975.

AUTHORITY CHECKING.

1. Search the author's/artist's/institution's name in ORBIS using the "fi jx" command.

2. If the name has been used in ORBIS, use the ORBIS form exactly as you find it (including diacritics) using a 1xx field or a 7xx field as appropriate. (If the name is qualified by dates or other information, the subfield codes must be entered to ensure correct indexing) Use copy and paste function whenever possible.

Examples:

100:1 : |a Braque, Georges, |d 1882-1963.
100:1 : |a Lindstr¨om, Bengt, |d 1925-
100:2 :Burle Marx, Roberto, |d 1909-
100:2 : |a Torres-Garc´ia, Joaqu´in, |d 1874-1949.

Be sure the ALA character set has been enabled on the workstation you use for data entry.

3. If more than one form is found, prefer the form found with the most titles listed with it.

4. If there is no record in ORBIS, use the name as found on the item, last name first. DO NOT ADD DATE OR OTHER SUBFIELD QUALIFIERS even if this information is on the item. However, include all diacritics used with the name on the item. The diacritic is always entered prior to the letter it modifies. If there is some question about the correct entry element (e.g. Jean de la Huerta: De la Huerta, Jean; La Huerta, Jean de; Huerta, Jean de la?) get in touch with the original cataloger at Arts & Sciences; an authority record with cross references may need to be created.

C. 245 (Title)

1. Transcribe the title as it appears on the title page, but: DO NOT TRANSCRIBE INITIAL ARTICLES.

For a listing of initial articles which should not be transcribed, go to:

http://lcweb.loc.gov/marc/bibliographic/bdapp-e.html

LEAVE OUT DIACRITICS. (note however that headings used in 1xx , 7xx, and 8xx must include diacritics)

EXAMPLE:

Title page:

Le Maitre de Fl´emalle et les fr`eres Van Eyck.

Orbis:

245:00:Maitre de Flemalle et les freres Van Eyck.

(If initial article is transcribed, the computer must be told explicitly and precisely how many characters to skip; the number of characters to skip is entered in the second indicator of 245, e.g.

245:03: Le Maitre de Flemalle <the space before "M" is also counted>

If the title is entered on Orbis as 245:00: Le Maitre de Flemalle (or, for that matter, 245:04:Le Maitre de Flemalle), a search on title (fin t maitre de flemalle) will not retrieve the record). CAREFUL ATTENTION TO PRESENCE/ABSENCE OF INITIAL ARTICLES IS EXTREMELY IMPORTANT FOR RETRIEVABILITY AND BATCH MATCHING; ALWAYS DOUBLE CHECK YOUR WORK IN THIS AREA.

2. If the book lacks a title page, take the title from the cover, but never transcribe from the cover if there is a title page. When there is one title on the title page and a variant or different title on the cover, record the title page form in 245 and the cover variant in 246 14 (see 246 section below.) Sometimes it is unclear whether a phrase is the title or the subtitle. In that case, make a decision and transcribe <probable> title : <probable>subtitle in 245, and record the <probable> subtitle in 246 30 (see 246 section below).

3. Capitalize the first letter of the first word, first letters of proper nouns, and all nouns in German titles. Include subtitle in subfield b, but do not transcribe statement of responsibility. In art exhibition catalogs, the artist's name is generally considered to be part of the title (rather than part of the statement of responsibility). Further, the artist name is generally considered to be the first element of the title--the "title proper" recorded in 245 subfield a--as well. The site of the exhibition is frequently transcribed as a subtitle.

Example 1:

Title page:


Orbis:

100:1 :Salle, David,|d1952-
245:10:David Salle :|bphotographs 1980 to 1990.
710:2 :Robert Miller Gallery (New York, N.Y.)

(The Gallery is identified on another page)

Example 2:

Title page:


Orbis

100:1 :Salle, David,|d1952-
245:10: David Salle :|b the Fruitmarket Gallery, Edinburgh, 8 August-20 September 1987.
710:2 :Fruitmarket Gallery.

Note that while additional punctuation may be supplied for clarity, the words are transcribed as found, e.g., August and September are not abbreviated.

D. 246 (Varying Title)

1. If the main title (245a) is in English and contains an ampersand (&), code a 246 field with the word "and" in place of the ampersand, using indicators as shown.

Example:

245 :00: |a Gilbert & George, 1968 to 1980.
246 :3 : |a Gilbert and George, 1968 to 1980 <no end punctuation used in 246>

2. If the title proper has an obvious typographical error, code a 246 field using indicators as shown.

Example:

245 :10: |a Exhibiton  of undergraduate student art at ...
246 :3 : |a Exhibition  of undergraduate student art at ...

3. If there is some doubt about whether a phrase is the title or subtitle, record the subtitle also in 246 30.

Example:

Title page:


Orbis:

100:1 : |a Beuys, Joseph.
245:10: |a Joseph Beuys :|b Blitzschlag mit Lichtstein auf Hirsch.
246:30: |a Blitzschlag mit Lichtstein auf Hirsch <no end punctuation>

4. If a significant variant appears on the cover, record the variant in 246:14:

110:2 : |a Galleria d'arte moderna (Florence, Italy)
245:10:Disegni della collezione di Diego Martelli <t.p: "I Disegni della collezione di Diego Martelli>
246:14:Diego Martelli <on cover: "Diego Martelli">

Note that in 246 initial articles are never transcribed. See the Ann Hamilton example at the end of this document.

E. 250/Edition Statement.

Don't spend much time looking for an edition statement. It would be unusual for an exhibition catalog to go into multiple editions and generally an edition statement is lacking altogether. If there is one, it should be transcribed for batch matching purposes. Convert any written out number to an Arabic ordinal number and use authorized abbreviations for <edition> in the languge used on the item.* For all non-English languages use a period to represent the ordinal number. Leave out diacritics.

Example:

250 : : |a 1st ed. <(English: item has "First edition">
250 : : |a 1. Aufl. <German: Auflage>
250 : :|a 1. Ausg. <German: Ausgabe>
250: : |a 1. ed. <French: ´edition; Italian: edizione; Spanish: edici´on>
250: : |a 1. oppl. <Danish: opplag>
250: :|a 1. uitg. <Dutch/Flemish: uitgaaf>
250: :|a 1. uppl. <Swedish: upplaga>

*DO NOT MAKE UP ABBREVIATIONS; ONLY USE AUTHORIZED AACR2 ABBREVIATIONS. An authorized list can be found at:

http://infoshare1.princeton.edu/katmandu/catcopy/abbrev.html#v

F. 260/Place, publisher and date.

1. Follow the pattern below.

Place : |b Publisher,|c Date. <subfield a is system supplied and does not need to be input>

Transcribe place as it appears (do not translate names, insert additional information not on the item, or use abbreviations unless the abbreviation is used on the item.). Publisher name may be shortened if still comprehensible, but when in doubt transcribe as is. Use a period at the end of 260 unless the date is in brackets or unless the date is followed by a hyphen.

260 : : |a Firenze :|b Artificio, |c c1997.
260 : : |a Pittsburgh :|b Frick Art Museum, |c 1992.
260 : : |a Monterey, N.L. |b Museo de Monterrey, |c 1992.

2. If there is more than one place, use the first named. However, if there is more than one publisher, record one place for each publisher, as indicated:

260 : : |a Chicago : |b Museum of Contemporary Art ; |a Los Angeles : |b Museum of Contemporary Art, |c c1997.

3. If there is no place of publication, leave it out and insert [S.l.]. However, if there is no evidence to the contrary, assume that the place of publication is the same as the location of the institution holding the exhibition.

260 : |a :[S.l.] : |b T. Front, |c 1998.

4. If there is no publisher, leave it out. However, if there is no evidence to the contrary, assume that the publisher is the institution holding the exhibition.

260: :|a Boston, |c 1997.

In the second David Salle example above, where the gallery and its location have been transcribed as part of the 245, the 260 may be entered as:

260 : : |a [Edinburgh :|bThe Fruitmarket Gallery, |c 1987]

5. If there is no publication date or copyright date, use: [19--] or [199-]. If there is a date, but it is unclear whether it is a publication or copyright date, or if the only date available is the date of the exhibition, input the date in brackets. (If more than one date is given for the exhibition, use the earliest date.) Cp. the two David Salle exhibition examples above. The first David Salle exhibition has a publication date at the foot of the page. The date would be input in subfield c without brackets. The second example only has the date of the exhibition. The date of the exhibition would be input in square brackets (i.e. the inferred date of publication).

6. Use a hyphen after the date if the item is part of an incomplete multivolume set; if you have a set of items that make up a complete multivolume set, enter the range of dates.

260 : : |a New York : |b Neal-Schuman,|c 1995-1997.
260 : : |a New York : |b Abrams, |c 1999-

G. 300/Physical description.

Subfield a is system supplied and does not need to be entered.

1. For single volume works, input the last numbered page. "Pages" is always abbreviated as "p." There is always a space between the number and "p."

2. For complete multivolume sets, input total number of volumes, e.g., 4 v.; for incomplete sets, use <blank> v.

3. For complicated pagination or unnumbered pages use 1 v. (various pagings) or 1 v. (unpaged) as appropriate.

Subfield b. Always precede subfield b with colon (":") punctuation.

1. If there are illustrations, record as "ill." If some are color illustrations, qualify with <space> (some col.); if all illustrations are in color, use col. ill.

Subfield c. Always precede subfield c with semicolon ";" punctuation.

1. Record size in cm. Always round up to the nearest whole cm. (i.e. record 14 ½ cm. as 15 cm.). Note that there is a space between the number of cm. and "cm."

2. If the width is greater than the height, record the width as well (see example).

EXAMPLES:

300 :: |a 25 p. :|b ill. ;|c20 cm.
300: :|a 17 p. :|bcol. ill. ;|c16 x 25 cm.
300: :|a 3 v. :|bill. (some col.) ;|c18 cm.
300: :|a 1 v. (unpaged) :|bill. (some col.) ;|c 21 cm.
300: :|a 1 v. (various pagings) :|bill. ;|c22 cm.

H. 440 (Series)

Use of series in art exhibition catalogs is rare. Occasionally the catalog is issued as part of a museum series.

1. Search series in ORBIS using a jx search. If an exact match is found determine whether or not item in hand can be added to a serial record. Tip: if the series is a generic title ("Publication") associated with an institution, structure your jx search as fi jx <title> <name of museum or other institution>, e.g.

fi jx publication american academy of arts and letters

2. If item in hand can not be added to the serial, determine form of series heading to use:

A. If authority record is present, copy into an 830 field the form of the series title found in the 130 field of the authority record. If volume numbering is present, input volume numbering from piece in hand in subfield v preceded by a semicolon as indicated in the example:

On item: Die Schatzkammer Bd . 26

Authority record 130 field: Schatzkammer

Orbis: 830 : 0: |a Schatzkammer ; |v Bd. 26.

B. If authority record is not found, copy form of series from existing bibliographic record(s). Copy form from 830 or 440 into an 830 field. Input a series as shown below. Note that it is necessary to check the bibliographic records for punctuation and capitalization.

On your item:

You search Orbis and find a different Orbis bibliographic record with:

490 :1 : |a Centro Di. Catalogues ; |v 39
830 : 0: |a Cat. (Centro Di) ; |v 39.

On your Orbis record you input (use copy and paste except for the vol. no.!):

830 : 0: |a Cat. (Centro Di) ; |v 40.

C. If multiple records are found, prefer the form found in the following order:

Authority record

YL STATUS h bibliographic record

YL STATUS g bibliographic record

D. If no exact match for the series is found in ORBIS, copy series from book in hand into a 440 field, recording the volume number in subfield v, preceded by a semicolon, as indicated in the following example. (Note that tag 440 rather than 830 is used to indicate that the series has been transcribe as it appears on the item.)

On your item:


No authority or bibliographic record is found. On Orbis transcribe as:

440 : 0: |a Katalog - Albrecht D¨urer Gesellschaft ; |v 29 <no end punctuation is used with 440>

3. If item has more than one series, follow steps above for each series.

I. 500 (notes).

If the where and when of the exhibition are on the title page, transcribe as a subtitle (see the second David Salle example above).

If the where and when of the exhibition are not on the title page, transcribe the information in a 500 note. (Places to check if not on the t.p.: the verso of the title page, or on a separate page, or at the end of the catalog.)

On the last page of your catalog you find this information:


Enter on Orbis as:

500 : : |a Catalog of an exhibition held at Museum Willet Holthuysen, March 30-April 28, 1972.

The note is not necessary if the dates are on the title page and the gallery/museum is the publisher.

Virtually all catalogs going into the xcat collection will be for exhibitions held at only one institution. If more than one institution is involved, record up to three, with appropriate where/when information. If more than three, the form of note will be as follows:

500 : : |a Catalog of an exhibition held at Museum Willet Holthuysen, March 30-April 28, 1972 and three <or four, etc.> other museums.

J. 600/610 (Subjects). <OPTIONAL>

Artist, gallery, and museum names used in 100/110 and 700/710 can also be input in fields 600 or 610 with subdivision |x Exhibitions. if subject access is desired. Unlike 100/110 and 700/710, the 6xx field always has a second indicator: 0. Use a 610 for the institution only if the catalog is of the institution's holdings (i.e., not an exhibition of loans); when in doubt, don't use 610.

600 :10: Salle, David, |d 1952- |x Exhibitions.
600: 20: Toulouse-Lautrec, Henri de, |d 1864-1901 |x Exhibitions.
610 :20 : Metropolitan Museum of Art (New York, N.Y.) |x Exhibitions.

The assumption here is that the authority work for the 600/610s has already beendone on the 100/110/710s.

K. 928 (Authority Processing Note).

Add 928::actape to each completed bibliographic record. Adding the 928 field will ensure that all headings are run against the automated authority processing done by OCLC. Xcats will not be uploaded to RLIN unless the bibliographic records have been updated to full via automated batch matching, and the overlaid record has been manually verified against the item by Art Library staff. When Art Library staff have verified the match, they should add field 927::tape to the bibliographic record. The presence of field 927 will allow the record to be included as part of the weekly RLIN batch upload. If the record is never matched with a full record, it will never be uploaded to RLIN. If the record is matched and overlaid with a full record but is not verified against the item by Art Library staff, field 927 should not be added and the full record should not be uploaded to RLIN.

L. 927 (selection for tape load to RLIN/OCLC)

Add 927::tape only to fully cataloged bibliographic records transferred by Art from the LTLC resource file. (Do not add to LTLC records with variable field 050 MLC or 050 IN PROCESS.)

As indicated in K. above, 927 may be added to computer overlaid records if the record has been verified against the item by Art Library staff.

Part II. Copy holdings record

Code the copy holdings record as follows:

cataloging status g (temporarily cataloged)*

copy status 1 (single piece -- item received)

2 (multi-piece, incomplete)

3 (multi-piece, complete)

classification type T (Non-LC call number assigned)

*EXCEPTION: a) in situations where a copy statement is added to the copy holdings of a record already in LTYL, the cataloging status must NOT be changed b) in situations where no record is found in LTYL on the initial search, and a record is then moved from LTLC into LTYL, the cataloging status must be changed from default a to h (NOT g). [Status "g" instructs the batchmatching program to select the record for overlay; we do not want this to happen if the record is already fully cataloged. BUT: If the record moved from LTLC has an 050 IN PROCESS or MLC, change the cataloging status to g]

Location/Call number:

For Orbis records with 100 <artist name>, use:

|a art,unca |b xcat |c A;<centuryyear of exhibition>

For Orbis records with 110 <institution name>, use:

|a art,unci |b xcat |c I;<centuryyear of exhibition>

Comment: if the year of publication differs from the year of the exhibition, use the year of the exhibition in subfield c. See example 2 below.

Part III. MARC HOLDINGS RECORD (MHLD)

Record the filing location of the pamphlet as a note in the MHLD record.

1. Position the cursor in the home position of the copy holdings record. Type chld (for copy statements other than the first, type chld 2 <3, etc.>)

2. When the MHLD template screen displays, press Home then Back-Tab to position the cursor for data entry.

3. Type the following:

866/1:41: |8 0 |z Pamphlet filed under: <filing term>. Please request at Art &
Architecture circulation desk.

Comment: be sure subfield z is used before "Pamphlet"; the Orbis default prompt is |a. Subfield a is to be used for volume holdings information; subfield z is to be used for public notes generated from MHLD. A version of this note was used at one time in the copy-level note in Orbis copy holdings (um=); the note is now entered in MHLD to ensure retention should we move from NOTIS to another integrated library system.

You will probably want to utilize a Hostexplorer quick-key to enter most of this information. Try this:

Home Back-Tab "866::0|zPamphlet filed under:" Edit-Paste ". Please request at Art & Architecture circulation desk."

To run, you would first select and copy the filing term (e.g. Cincinnati Art Museum). Then run the quick-key (map to the keyboard as a key sequence or link to a toolbar button).

4. Press ENTER .

Part 2: Examples

EXAMPLE 1. XCAT A E/L 7

LTYL DONE FLS4852
ORBIS CATALOGING YS07
YL FMT B RT a BL m T/C DT 12/05/98 R/DT 12/05/98 STAT nn E/L 7 DCF ? D/S D
SRC d PLACE cau LANG eng MOD ? T/AUD ? REPRO ? D/CODE ? DT/1 1989 DT/2 ????
CONT ???? ILLUS ???? GOVT ? BIOG ? FEST ? CONF ? FICT ? INDX ?
100:1 : |a Hamilton, Ann.
245:10: |a Ann Hamilton : |b the capacity of absorption : 13 Dec. 1988-26 Feb. 1989.
246/1:30: |a Capacity for absorption
260: : |a Los Angeles : |b Museum of Contemporary Art, |c 1989.
300/1: : |a 18 p. : |b ill. ; |c 22 cm.
600/1:10: |a Hamilton, Ann |x Exhibitions. <OPTIONAL>
710/1:2 : |a Museum of Contemporary Art (Los Angeles, Calif.)
928 : : actape
   
LTYL DONE FLS4852
ORBIS COPY HOLDINGS YS07
YL BOOKS
Hamilton, Ann.
Ann Hamilton : the capacity of absorption : 13 Dec. 1988-26 Feb. 1989. -- Los
Angeles : Museum of Contemporary Art, 1989.
   STATUS g DT 12/05/1998 AD none
NOTES
001 1T CN |a art,unca |b xcat |c A;1989 |d 12/05/9
NOTES
   
LTYL DONE DBV0672-001
ORBIS MARC HOLDINGS YS41
YL BOOKS OCLC pks04195973
Ann Hamilton : the capacity of absorption. 13 Dec. 1988-26 Feb. 1989. -- <Los
Angeles, Calif., Museum of Contemporary Art, 1989>
=>001 STATUS: 1T LOCN: ART/ARCHITECTURE, Uncataloged A COPY:
CALL: |b xcat |c A;1989 ITEMS: 0
YL FMT H DT 01/27/99 R/DT none STAT n RT y E/L 4
R/STAT ? MTHD ? DT/CAN G/RTN ? S/RTN CMPLT ? LEND ? REPOL ? LAN ???
   866/1:41: |8 0 |z Pamphlet filed under: Hamilton, Ann. Please request at Art &
Architecture circulation desk.

EXAMPLE 2. XCAT I E/L 7

LTYL DONE FLS4851
ORBIS CATALOGING YS1B
YL FMT B RT a BL m T/C DT 12/04/98 R/DT 12/04/98 STAT nn E/L 7 DCF ? D/S D
SRC d PLACE nyu LANG eng MOD ? T/AUD ? REPRO ? D/CODE ? DT/1 1965 DT/2 ????
CONT ???? ILLUS ???? GOVT ? BIOG ? FEST ? CONF ? FICT ? INDX ?
110:2 : |a Albright-Knox Art Gallery.
245:10: |a American folk art from the Shelburne Museum in Vermont : |b
Albright-Knox Art Gallery, Buffalo, December 17, 1965-January 30, 1966.
260: : |a Buffalo, N.Y. : |b Albright-Knox Gallery, |c c1965.
300/1: : |a 36 p. : |b ill. (some col.) ; |c 30 cm.
710/2:2 : |a Shelburne Museum.
928:: actape
LTYL DONE FLS4851
ORBIS COPY HOLDINGS YS1B
YL BOOKS
Albright-Knox Art Gallery.
American folk art from the Shelburne Museum in Vermont : Albright-Knox Art
Gallery, Buffalo, December 17, 1965-January 30, 1966. -- Buffalo, N.Y. :
Albright-Knox Gallery, c1965.
   STATUS g DT 12/04/1998 AD none
NOTES
001 1T CN |a art,unci |b xcat |c I;1966 |d 12/04/98
NOTES
   
LTYL DONE FLS4851-001
ORBIS MARC HOLDINGS YS41
YL BOOKS
Albright-Knox Art Gallery.
American folk art from the Shelburne Museum in Vermont : Albright-Knox Art
Gallery, Buffalo, December 17, 1965-January 30, 1966. -- Buffalo, N.Y. :
Albright-Knox Gallery, c1965.
=>001 STATUS: 1T LOCN: ART/ARCHITECTURE, Uncataloged I COPY:
CALL: |b xcat |c I;1966 ITEMS: 0
YL FMT H DT 01/27/99 R/DT 01/27/99 STAT c RT y E/L 4
R/STAT ? MTHD ? DT/CAN G/RTN ? S/RTN CMPLT ? LEND ? REPOL ? LAN ???
   866/1:41: |8 0 |z Pamphlet filed under: Albright-Knox Art Gallery. Please
request at Art & Architecture circulation desk.

EXAMPLE 3. XCAT I E/L <BLANK> TRANSF. FROM LTLC TO LTYL

Note that E/L is blank not 7.

Note that 927 field has been added to the record as well as field 928.

Note that the main entry is a name but that the catalog is not about an artist, so location art,unci is used.

 

LTYL MORE DBR3409
ORBIS CATALOGING SVA6
YL FMT B RT a BL m T/C DT 02/17/98 R/DT none STAT ma E/L DCF a D/S D
SRC PLACE ohu LANG eng MOD T/AUD REPRO D/CODE s DT/1 1990 DT/2
CONT bc ILLUS a GOVT BIOG FEST 0 CONF 0 FICT 0 INDX 1
010: : |a 91109670
019: : |a 21113050
020/1: : |a 0931537134
040: : |a DLC |c DLC
043: : |a a-ja--- |a n-us-oh
050/1:00: |a NE1323.4 |b .S67 1990
100:1 : |a Spangenberg, Kristin L.
245:10: |a Innovation and tradition : |b twentieth-century Japanese prints
from the Howard and Caroline Porter Collection / |c Kristin L. Spangenberg.
260: : |a [Cincinnati] : |b Cincinnati Art Museum, |c c1990.
300/1: : |a 56 p. : |b ill. (some col.) ; |c 26 cm.
500/1: : |a "[Catalog of an exhibition at the] Cincinnati Art Museum, January
19-May 20, 1990."
500/2: : |a Errata slip inserted.
504/3: : |a Includes bibliographical references (p. 55-56) and index.
650/1: 0: |a Color prints, Japanese |y 20th century |x Exhibitions.
600/2:10: |a Porter, Howard Diekmeier, |d 1902-1979 |x Art collections |x
Exhibitions.
600/3:10: |a Porter, Caroline, |d 1910- |x Art collections |x Exhibitions.
650/4: 0: |a Color prints |x Private collections |z Ohio |z Cincinnati |x
Exhibitions.
650/5: 0: |a Color prints |z Ohio |z Cincinnati |x Exhibitions.
610/6:20: |a Cincinnati Art Museum |x Exhibitions.
710/1:2 : |a Cincinnati Art Museum.
740/2:01: |a Howard and Caroline Porter Collection.
   927: : |a tape
928: : |a actape

NOTE STATUS h used rather than g. Records with Status h will not be selected by the computer program for automated overlay; since record is fully cataloged, you do not want it overlaid..

LTYL DONE DBR3409
ORBIS COPY HOLDINGS SVA6
YL BOOKS OCLC ocm21316244 LC 91109670 ISBN 0931537134
Spangenberg, Kristin L.
Innovation and tradition : twentieth-century Japanese prints from the Howard
and Caroline Porter Collection / Kristin L. Spangenberg. -- <Cincinnati> :
Cincinnati Art Museum, c1990.
   STATUS h DT 12/03/1997 AD none
NOTES
001 1T CN |a art,unci |b xcat |c I;1990
   |d 02/17/98
NOTES
002 0A CN |d 01/20/99
LTYL DONE DBR3409-001 ORBIS MARC HOLDINGS YS41 YL BOOKS OCLC ocm21316244 LC 91109670 ISBN 0931537134 Spangenberg, Kristin L. Innovation and tradition : twentieth-century Japanese prints from the Howard and Caroline Porter Collection / Kristin L. Spangenberg. -- <Cincinnati> : Cincinnati Art Museum, c1990. =>001 STATUS: 1T LOCN: ART/ARCHITECTURE, Uncataloged I COPY: CALL: |b xcat |c I;1990 ITEMS: 0 YL FMT H DT 01/27/99 R/DT 01/27/99 STAT c RT y E/L 4 R/STAT ? MTHD ? DT/CAN G/RTN ? S/RTN CMPLT ? LEND ? REPOL ? LAN ??? 866/1:41: |8 0 |z Pamphlet filed under: Cincinnati Art Museum. Please request at Art & Architecture circulation desk.