Association for Library Collections and Technical Services

Cataloging and Classification Section

 

Committee on Cataloging: Description and Access

 

 Task Force on the Harmonization of ISBD(ER) and AACR2

 

Draft Final Report

 

January 10, 1999 Draft

Revised 23 January, 1999, with additional material

 

 

EXECUTIVE SUMMARY

 

1. Introduction

The Task Force on the Harmonization of ISBD(ER) and AACR2 was charged with the detailed review of the ISBD(ER): International Standard Bibliographic Description for Electronic Resources (1997), with noting areas in which Part 1 of AACR2, and Chapter 9 and Appendix D (Glossary), in particular, were not in conformance with the ISBD(ER), and, if necessary, with proposing rule revisions to harmonize AACR2 with the ISBD(ER).

Recognizing the rapid changes in computer technology and the dynamic evolution of new forms of computer files -- most notably interactive multimedia, optical discs, and remote electronic files on the Internet -- the International Federation of Library Associations and Institutions= (IFLA) Sections on Cataloguing and on Information Technology initiated, in 1994, a revision to the International Standard Bibliographic Description for Computer Files (ISBD(CF)) published in 1990. Following extensive consultation and worldwide review, a final version of the ISBD(ER) was approved by the IFLA sponsors and submitted to K.G. Saur for publication in late August, 1997.

With the emergence of this revised international standard for electronic resources, national cataloguing agencies have undertaken to review and update their rules for descriptive cataloguing. In this vein, the American Library Association, Committee on Cataloging: Description and Access (CC:DA) undertook a review of the Anglo-American Cataloguing Rules, striking at its 1997 mid-winter meeting, a Task Force to consider opportunities for, and implications of, harmonizing ISBD(ER) with AACR2.

 2. Task Force Workplan and Review Methodology

At its first meeting on January 11, 1998, the Task Force on the Harmonization of ISBD(ER) and AACR2 (hereafter referred to as the TFH) established a closed LISTSERV for discussion among members of the TFH, and a web site for posting documents and encouraging broader consultation within the bibliographic community. Members targeted the ALA Annual Conference in Washington, D.C., in June, 1998, for obtaining a copy of ISBD(ER), and for ranking and assigning priority to a list of key rules in AACR2R potentially impacted by ISBD(ER). The TFH encountered significant delays in obtaining copies of ISBD(ER); copies ordered directly from Saur took several months to arrive, and no copies were available for purchase at either ALA mid-winter or Annual conferences. While the TFH proceeded with its workplan at its meeting at the ALA Annual Conference in Washington, D.C., it was not until September that each member of the TFH had a copy of ISDB(ER) in hand. Problems with obtaining the text did hamper the work of some members of the TFH. To ensure broader familiarity with, and consultation on, the international standard for electronic resources, the TFH recommends that CC:DA encourage Bowker (the distributor for Saur products in North America) to make the publication more readily available to the North American cataloguing community.

At its June 28, 1998, meeting, the TFH identified the following components of ISBD(ER) for particular review and harmonization with AACR2R:

  • 0.5 Sources of information
  • Area 2 Edition area
  • Area 3 Type and Extent of Resource area AND
  • Appendix C Recommended General Material Designation, Resource Designations and Specific Material Designations with their Definitions
  • Area 4 Publication, Distribution, etc., area
  • Area 5 Physical Description area
  • Area 7 Note area
  • 0.2 Definitions (for consideration relative to Appendix D, Glossary, of AACR2R)

Responsibility for each of the components was assumed by a team of 2-3 members, with recommendations and proposals being posted to the LISTSERV for general discussion by the TFH as a whole. Where appropriate, working documents or drafts were also mounted on the TFH web site. In its deliberations, the TFH was mindful of the recommendations for changing rules in Chapter 9 of AACR2R emanating from the Final Report of the Task Force on Metadata and the Cataloging Rules, as well as deliberations ongoing with the CC:DA Task Force on Rule 0.24, and discussions resulting from the OCLC Intercat project and the application of the Olson guidelines, Cataloging Internet resources (1995; 1996). These preceding three points for context are referenced, as appropriate, throughout the review of the TFH which follows.

 3. Outline and Review

For many of the components listed above, in the full report, the relevant rule(s) as currently recorded in AACR2R are accompanied by the corresponding section from ISBD(ER) and followed by a proposed option or actual AACR2R rule revision for harmonizing the texts. Where there was particular discussion or debate among members of the TFH concerning proposed revisions, this is noted in the report. Proposed changes only are given in the executive summary which follows.

 3.1 ISBD(ER): 0.5 SOURCES OF INFORMATION

NOTE: Currently under discussion by the TFH.

 3.2 ISBD(ER): AREA 2 - EDITION AREA

 A. DEFINITION OF "EDITION"

 Proposed changes to AACR2R

 9.2B2. In case of doubt about whether a statement is an edition statement, take the presence of the word edition (or its equivalent in other languages) as evidence that the statement is an edition statement, and transcribe it as such. The presence of related words such as version, level, release, or update (or their equivalents in other languages) may indicate a new edition. Consider the item to be a new edition if there are significant changes in the intellectual or artistic content of the data or programming.

 9.2B3. [Do all of the examples represent changes to the content?]

 9.2B4. Do not treat an issue of a resource that includes minor changes to the content or changes to the electronic format as a new edition. Such changes include corrections of misspellings of data, changes in the arrangement of the contents, changes in the system-related format, changes in the physical characteristics (e.g., character code, blocking factors, recording density), changes in the type or size of the physical carrier, changes in the printer-related format, and changes in the output format or the display medium. If desired, give the details of such changes in a note (see 9.7B7).

 9.7B7. Edition and history. Give the source of the edition statement if it is different from that of the title proper.

Ed. statement from container label

Make notes relating to the edition being described or to the history of the item.

Updated version of 1982 program

Program first issued in 1981

Give details of minor changes such as those listed in 9.2B4 if they are considered to be important.

Mnemonic tags substituted for numeric tags

Monochrome version recoded for colour

[Example of a change in system format (e.g., IBM to Macintosh)]

[Example of a change in physical carrier (e.g., computer disk to computer optical disc)]

[Example of a change in printer, output, or display format (e.g., ASCII to PostScript)]

Cite other works upon which the item depends for its content.

Based on: Historiae / Thucydides ; edited by H.S. Jones and

J.E. Powell. Oxford : Clarendon Press, 1967-1970

Give the following dates and details about them if they are considered to be important to the understanding of the content, use, or nature of the file:

  • the date(s) covered by the content of a file
  • the date(s) when data were collected
  • the date(s) of accompanying material not described separately if they differ from those of the file being described

New England sermons, 1790-1909

Data collected May-Aug. 1981

Manual dated 1983

Includes supplementary file dated 1981

 

B. MULTIPLE EDITION STATEMENTS

 AACR2R

[No existing rule]

 Proposed Changes to AACR2R

 9.2B8. [New] If an item consists of multiple physical carriers and has multiple edition statements, transcribe only the statements which are associated with the item as a whole. Optionally, if no statement applies to the entire item, transcribe such edition statements in a note (see 9.7B7).

 9.7B7. Edition and history. Give the source of the edition statement if it is different from that of the title proper.

Ed. statement from container label

Make notes relating to the edition being described or to the history of the item.

Updated version of 1982 program

Program first issued in 1981

[Example of an interactive multimedia item with multiple edition statements]

Give details of minor changes such as those listed in 9.2B4 if they are considered to be important.

Mnemonic tags substituted for numeric tags

Monochrome version recoded for colour

Cite other works upon which the item depends for its content.

Based on: Historiae / Thucydides ; edited by H.S. Jones and

J.E. Powell. Oxford : Clarendon Press, 1967-1970

Give the following dates and details about them if they are considered to be important to the understanding of the content, use, or nature of the file:

  • the date(s) covered by the content of a file
  • the date(s) when data were collected
  • the date(s) of accompanying material not described separately if they differ from those of the file being described

New England sermons, 1790-1909

Data collected May-Aug. 1981

Manual dated 1983

Includes supplementary file dated 1981

3.3 ISBD(ER): AREA 3 - TYPE AND EXTENT OF RESOURCE AREA and APPENDIX C (Recommended General Material Designation, Resource Designations and Specific Material Designations with their Definitions)

NOTE: The incorporation of the General Material Designation [gmd] A[Electronic resource]@ within AACR2R rule 9.1C, 9.1C1, 1.1C and 1.1C1 was proposed in 4JSC/ALA/27 20 August 1998 (Schotttlaender and Jizba).

NOTE: While the TFH supports, in principle, the provisions of ISBD(ER) 3.1 Designation of Resource and 3.2 Extent of Resource, and the incorporation of AResource designations@ from ISBD(ER) Appendix C, work is continuing on finalizing the proposed wording in AACR2R rules 9.3B1 and 9.3B2, and on the appropriate location for terms from ISBD(ER) Appendix C.

3.4 ISBD(ER): AREA 4 - PUBLICATION, DISTRIBUTION, ETC. AREA

A. DEFINITION OF "PUBLISHED"

Proposed Changes to AACR2R

9.4C1. Give the place of publication, distribution, etc., of a published electronic resource as instructed in 1.4C. Consider all resources available by remote access to be published.

9.4D1. Give the name of the publisher, etc., and optionally the distributor, of a published electronic resource as instructed in 1.4D. Consider all resources available by remote access to be published.

London : Psion

Newton Upper Falls, Mass. ; Ipswich : Practicorp
(Cataloguing agency in the United Kingdom)

Prague : [s.n.]

[S.l.] : Bruce & James Program Publishers ; [New York : Distributed by Simon & Schuster]

Bellevue, Wash. : Temporal Acuity Products ; Owatonna, Minn. : Distributed exclusively by Musictronic

9.4F1. Give the date of publication, distribution, etc., of an electronic resource as instructed in 1.4F. Consider all resources available by remote access to be published.

Ann Arbor : University of Michigan, Institute of Social Research, 1968

Chicago : University of Chicago, 1961-1962

Richmond, Va. : Rhiannon Software, c1985

[United States : s.n., 198-]

 

B. EDITION STATEMENTS AND DATES FOR DYNAMIC RESOURCES

Proposed Changes to AACR2R

9.2B9. [New] If an item is only available by remote access, do not transcribe an edition statement, but give an appropriate note (see 9.7B7 and 9.7B20).

9.4F3. Give any other useful dates (e.g., dates of collection of data) in a note (see

9.7B7 and 9.7B9). If the publication date of a remote access item frequently changes in conjunction with changes in content, give the date on which the resource was described in a note (see 9.7B20).

9.7B7. Edition and history. Give the source of the edition statement if it is different from that of the title proper.

Ed. statement from container label

Make notes relating to the edition being described or to the history of the item.

Updated version of 1982 program

Program first issued in 1981

Frequently updated; Last update: 2/18/97

Updated weekly

Give details of minor changes such as those listed in 9.2B4 if they are considered to be important.

Mnemonic tags substituted for numeric tags

Monochrome version recoded for colour

Cite other works upon which the item depends for its content.

Based on: Historiae / Thucydides ; edited by H.S. Jones and

J.E. Powell. Oxford : Clarendon Press, 1967-1970

Give the following dates and details about them if they are considered to be important to the understanding of the content, use, or nature of the file:

  • the date(s) covered by the content of a file
  • the date(s) when data were collected
  • the date(s) of accompanying material not described separately if they differ from those of the file being described

New England sermons, 1790-1909

Data collected May-Aug. 1981

Manual dated 1983

Includes supplementary file dated 1981

 

9.7B20. Copy being described, library's holdings, and restrictions on use. Make

these notes as instructed in 1.7B20. If desired, give a locally assigned file or data set name. If desired, give the date when the content of the file was copied from, or transferred to, another source. For a remote access item whose content changes frequently, give the date on which the resource was described.

Local data set name: RBBIT.1

Library's set lacks disk 7

Copied June 1983

File closed until Jan. 1990

Restricted to scholarly use

Description based on version dated: Oct. 4, 1997 13:22:11

Description of resource as of: May 19, 1996

 

C. MULTIPLE COPYRIGHT DATES

 AACR2R

[No existing rule]

 Proposed changes to AACR2R

 9.4F4. [New] If an item has multiple copyright dates which apply to various aspects of the production (e.g., programming, sound production, graphics, documentation, etc.) and there is no publication, production, or distribution date which applies to the item as a whole, transcribe only the latest copyright date.

 Optionally, transcribe the other dates in a note (see 9.7B7) or in a contents note (see 9.7B18).

 3.5 ISBD(ER): AREA 5 - PHYSICAL DESCRIPTION AREA

 A. SPECIFIC MATERIAL DESIGNATION

 Proposed Changes to AACR2R

 9.5B1 Record the number of physical units of the carrier by giving the number of them in arabic numerals and one of the following terms as appropriate:

  • electronic chip cartridge(s)
  • electronic disk(s)
  • electronic optical disc(s)
  • electronic tape cassette(s)
  • electronic tape reel(s)

When new physical carriers are developed for which none of these terms is appropriate, give the specific name of the physical carrier as concisely as

possible, preferably qualified by electronic.

1 electronic card

If the information is readily available and if desired, indicate the specific type of physical medium. The following optical-disc formats may be recorded as appropriate: CD-I, CD-ROM, Photo CD.

  • [DELETE THE FIRST 3 EXAMPLES]
  • 1 electronic optical disc (CD-ROM)
  • 2 electronic optical discs (Photo CD)
  • 1 electronic optical disc (CD-I)

Put footnote 6 from ISBD(ER) as a footnote to 2nd paragraph of 9.5B1, as follows:

 Footnote: If the generaral material designation is used, Aelectronic@ may be omitted from the supplied term and other specific material designations (e.g. . -- 2 optical discs).

B. FORMAT CHARACTERISTICS

Proposed Changes to AACR2R

 9.5C1. If the file is encoded to produce sound, give sd. If the file is encoded to display in two or more colours, give col.

1 electronic chip cartridge : sd.

1 electronic disk : col.

1 electronic disk cartridge : sd., col.

Noted in TF Discussion: Viewpoint # 1: To many library users, what this means is that the carrier of the digital data is colored, not that the contents may be displayed in color. Also, whether a graphic image appears in shades of gray or in color is a function of the software used to manipulate the digital bits. It thus may be argued that for this situation, it is not appropriate to use "col." It is appropriate only when the specific material designation is a genre (intellectual content) term rather than a physical-carrier term, e.g.:

184 remote-sensing images on 10 electronic optical discs (CD-ROM) : col.

Response to viewpoint #1: Regarding the note about col., I'm not sure I understand or agree. The software / hardware distinction may not matter the way you suggest. The software that allows for images to display as colored or not as colored is more of the carrier than of the content. One may sensibly argue that the software that supports the display of the intellectual content--images, text, maps, etc.--is as much the carrier as the hardware that supports the display of the intellectual content. Clearly such supporting software is not part of the intellectual content--it is part of the artifact, the carrier. Think of the typography of a book--while it is hard to disassociate the typeface from the content, the typeface is an attribute of the carrier. That many library users might be confused that the color refers to the displayed content rather than the object they hold in their hands doesn't seem to be a misunderstanding that would have important or significant consequences."

 9.5C2. Optionally, give other physical characteristics (e.g., recording density; sectoring; etc.), if readily available and if they are considered to be important:

 number of sides used

recording density (e.g., number of bytes per inch (bpi), single, double), sectoring

1 electronic disk : sd., col., single sided, single density, soft sectored

2 electronic tape reels : 6,250 bpi

 Noted in TF Discussion: There was some debate over whether or not delete 9.5C2 from AACR2, particularly given the exclusion of physical characteritics other than sound and colour from ISBD(ER). Some TF members felt that the stipluations in the existing 9.5C2 were no longer meaningful or useful, or had some value but in limited circumtances. The TF agreed that to make provisions only for sound and colour might prove a constraint in the volatile world of emerging electronic resources. The proposed rewording of 9.5C2 opens up the interpretation of the rule, and provides the opportunity fot cataloguers to record other necessary physical details as they judge appropriate and meaningful.

 B. DIMENSIONS

 Proposed Changes to AACR2R

 9.5D1. Give the dimensions of the physical carrier as instructed below.

a) Disks/Discs. Give the diameter of the disk/disc in inches, to the next 1/4 inch up.

1 electronic disk : col. ; 5 1/4 in.

1 electronic optical disc : col. ; 4 3/4 in.

 Optionally, give the diameter of the disk/disc in terms of centimetres rounded up to the next whole centimentre.

1 electronic disk : col. ; 14 cm.

1 electronic optical disc : col. ; 12 cm.

 b) Cartridges. Give, in inches to the next 1/4 inch up, the length of the side of the cartridge that is to be inserted into the machine.

1 electronic chip cartridge ; 3 1/2 in.

Optionally, give the length of the side of the cartridge that is to be inserted into the machine in terms of centimetres rounded up to the next whole centimentre.

1 electronic chip cartridge ; 9 cm.

c) Cassettes. Give the length and height of the face of the cassette in inches, to the next 1/8 inch up.

1 electonic tape cassette ; 3 7/8 x 2 1/2 in.

 Optionally, give the length and height of the face of the cassette in terms of centimetres rounded up to the next whole centimetre.

1 electronic tape cassette ; 10 X 7 cm.

d) Reels. Give the diameter`of the tape reel in inches, to the next inch up.

1 electronic tape reel ; 9 in.

Optionally, give the diameter of the tape reel in terms of centimetres rounded up to the next whole centimentre.

1 electronic tape reel ; 27 cm.

Delete:

e) Other carriers. Give the appropriate dimensions of other physical carriers in terms of centimetres rounded up to the next whole centimetre.

1 computer card ; 9 x 6 cm.

9.5D2 If the item consists of more than one physical carrier and they differ in size, give the smallest or smaller and the largest or larger size, separated by a hyphen.

3 electronic disks ; 3 2 X 5 3 in.

3 electronic disks ; 9-14 cm. (If metric option applied)

Noted in the Task Force Discussion:

Issue # 1:

ISBD(ER) specifies the use of "cm" rather than "cm." AACR2R uses "cm." The TF does not recommend changing AACR2R from Acm.@ to Acm@ as that would require changes to all instances of Acm.@ throughout AACR2R.

Issue # 2:

The TFH agreed that it would be helpful and internationally-inclusive to permit catalogers the option of using either metric or Imperial measurements. The inclusion of Optionally with corresponding metric examples reflects this consensus.

3.7 ISBD(ER): AREA 7 - NOTE AREA

A. SYSTEM REQUIREMENT AND MODE OF ACCESS NOTES

Proposed Changes to AACR2R

9.7B. Notes

Make notes as set out in the following subrules and in the order given there. However, give a particular note first when it has been decided that note is of primary importance.

 9.7B1. System requirements, mode of access, and nature and scope

a) System requirements. Make a note on the system requirements of the resource if the information is readily available. If the resource is available only via local access, always specify the system requirements. Begin the note with System requirements:. Give the following characteristics in the order in which they are listed below. Precede each characteristic, other than the first, by a semicolon.

  • the make and model of the computer(s) on which the resource is designed to run
  • the amount of memory required
  • the name of the operating system
  • the software requirements (including the programming language)
  • the kind and characteristics of any required or recommended peripherals
  • the type of any required or recommended hardware modifications

System requirements: 48K RAM; Apple Disk II with controller; col. monitor

(File requires colour monitor for display)

System requirements: Apple family; 48K RAM; DOS 3.3

System requirements: IBM PC; 64K; colour card; 2 disk drives

System requirements: Commodore Super PET SP9000; 64K; Commodore BASIC, version 4.0; dual disk drive

System requirements: Apple II, II+, or IIe; 48K; DOS 3.3; Applesoft BASIC; some programs require game paddles

System requirements: IBM PC or 100% compatible; 128K; DOS 1.1 to DOS 2.1

System requirements: RTI Series 500 CD-ROM DataDrive

System requirements: IBM PC AT or XT; CD-ROM player and drive

b) Mode of access. If a resource is available only by remote access, always specify the mode of access.

Online access via AUSINET

Mode of access: Electronic mail using ARPA

Mode of access: World Wide Web. URL: http://www.un.org

c) Nature and scope. Make notes on the nature and scope of the file unless it is apparent from the rest of the description.

Game

Word processor

Combined time series analysis and graph plotting system

Spread sheet, with word processing and graphic capabilities

 3.8 ISBD(ER): 0.2 - DEFINITIONS

Below are three separate lists of glossary terms for incorporation into AACR2R.

 A. SIMPLE GLOSSARY TERM CHANGES

This list includes Glossary terms that can be incorporated into AACR2R from the ISBD(ER) (pp. 4-15) with no impact on existing terms or cross references in the current AACR2R Glossary. Please note that the Glossary (Appendix D) in AACR2R has no "independent" cross references, other than See also references directly following term definitions. An asterisk denotes that a term may need modification in the future, based on work that other groups are doing (for e.g., 0.24 Task Force, CONSER AACR Task Force, other CC:DA Task Forces, etc.).

 Access. Electronic resource. A method of obtaining data resources and programs.

 See also Local access, Remote access.

 Accompanying material. Any material accompanying the main part(s) of the item being described, and intended to be used with it. NOTE: THIS DEFINITION IS REVISED -- Cf . p. 615 AACR2R.

 Accompanying material statement. A brief description of accompanying material.

 CD-I (Compact Disc-Interactive). A compact disc format develop by Philips and Sony that stores electronic resources, including sound, text, still images, and full-motion video in optical form, used with a CD-I player.

 CD-ROM (Compact Disc Read-Only Memory). A compact disc format that stores electronic resources, including sound, text, still images, and full-motion video in optical form, used with a CD-ROM player.

 Colour (Electronic resource). Two or more colours in which a program is encoded or a monitor displays. Programs encoded to display colour require a colour monitor and, in the case of some computers, a colour card or board.

 Common title (Electronic resource). That part of a title which is carried by a group of related items in addition to their different section titles. The common title serves to indicate this relationship and together with the section title identifies a given item. The common title can also be common to a main item and its supplement(s) and to a main series and its sub-series in cases where the supplement(s)/sub-series has (have) dependent title(s).

 Compression. A means of compacting information for more efficient transmission or storage, used in such areas as data communication, database management systems, and facsimile transmission.

 Computer. A machine that receives, stores, manipulates, and communicates information and/or instructions. Computers can be broadly categorized into three groups: (1) mainframe computers, (2) minicomputers, (3) microcomputers, also called "home computers@, "personal computers", and "business computers".

 Container. Any housing for an item, a group of items, or a part of an item, which is physically separable from the material being housed. (For electronic resources, a box or folder for a set of disks/discs is a container, a cassette or cartridge is not.) See also Physical carrier.

 Dependent title. A title which by itself is insufficient to identify an item and which requires the addition of the common title, or the title of the main item or the title of the main series. Examples are section titles and some titles of subseries.*

 Dependent title designation. Word or lettering or numbering, or a combination of these, which alone or in conjunction with a dependent title serves to distinguish one of two or more related serials having a common title. See also Subseries designation.*

 Directory. A list of files with associated file names that can be viewed and ordered in various ways (e.g. alphabetically or by date, size, or as icons in a graphical user interface). Also called a catalogue.

 Documentation (Electronic resource). Information issued by the publisher, creator, etc., with the resource, normally in the form of manuals or guides (sometimes electronic) describing how to initiate, operate, and maintain electronic resources and computer systems.

 Edition (Electronic resource). All the copies of a resource produced from substantially the same master copy and published or issued by a particular agency or group of agencies. An edition may be identified by an edition statement in the resource or may be inferred by the cataloguer by the presence of significant differences in the content or by information provided by the publisher. See also Version. *

 Edition statement. A word or phrase, or a group of characters, indicating that an item belongs to an edition. *

 File name. A name, usually consisting of a maximum number of alphanumeric characters that are used to identify either a data resource or a program to the computer. Also known as data set name. NOTE: WHILE THIS TERM IS NOT NEW TO THE AACR2R GLOSSARY, THE DEFINITION IS ONE THAT HAS BEEN REWORKED.

 Hard disk. A non-flexible magnetic disk, in a solid container, used to read and write electronic resources; hard disks can be either fixed or removable.

 Hardware. The physical components of a computer, including electronic or mechanical equipment used in the operation of a computer system.

 Home page. The main or opening screen of a hypertext document for a World Wide Web site. Home pages are a subset of "Web pages" that present information on systems, services, and products, and, in addition, provide links in the form of words, URLs, etc., to other related documents and Web sites. See also URL, Web page, World Wide Web site.

 Internet. A large network made up of a number of smaller networks that are connected to each other, using the Internet Protocol (IP) and other similar protocols. The Internet provides such services as file transfer, electronic mail, remote login, and news, among others. See also World Wide Web).

 Listing. A printout or display of the text of a program or the contents of a resource.

 Local access. A method of obtaining an electronic resource by use of a physical carrier, such as a disk/disc, cassette, or cartridge, designed to be inserted by the user into a peripheral attached to a computer - typically a microcomputer.

 Main series. A numbered series which contains one or more subseries. *

 Menu. A list of available options that are built into a file.

 Multilevel description. A method of bibliographic description based on the division of descriptive information into two or more levels. The first level contains information common to the whole or main item. The second and subsequent levels contain information relating to the individual unit.*

 Parallel edition statement. The edition statement in another language and/or script.

 Parallel title. The title proper (or the title of an individual work given an item with no collective title proper) in another language and/or script; or a title in another language and/or script presented as an equivalent of the title proper. Parallel titles also occur in conjunction with the title(s) proper in series/subseries statements.

 Peripheral. An accessory connected to a computer system that is usually used to conduct input-output operations (e.g. a printer, joystick).

 Photo CD (Photo Compact Disc). A compact disc format developed by Kodak that stores digitised 35 mm slides or negatives. A multi-session CD-ROM drive is required to read images that are added after the original set.

 Physical carrier. The physical medium on or in which data, sound, images, programs, etc. may be stored. For certain categories of material, the physical carrier consists of a storage medium (e.g. tape, film) sometimes encased in a plastic, metal, etc., housing (e.g. cassette, cartridge) that is an integral part of the item. See also Container.

 Prescribed punctuation. Punctuation supplied by the bibliographic agency to precede or enclose the information in each element (except the first element of area 1) or area of the bibliographic description.

 Prescribed source of information. The source or sources from which information is taken for entry in each element or area of the bibliographic description.

 Producer. The person or corporate body with the financial and/or administrative responsibility for the physical processes whereby an electronic resource is brought into existence. Specific responsibilities may relate in varying degrees to the creative and technical aspects of a particular work, including collecting data and converting data into a computerized form.

 Publication (Remote electronic resource). In the context of applying rules for remote electronic resources, all remote electronic resources are considered to be published. A formal statement of publication that includes place, publisher, and date is given in the bibliographic record when such information is available. If no place or publisher information is available in the item, the abbreviations "s.l." and "s.n." are given as appropriate. *

 Record. A group of words, numbers or symbols, or a combination thereof, identified as a unit from the bibliographic entry in a library catalogue, a case in a survey, a student test score.

 Remote access. A method of using an electronic resource when there is no physical carrier to be handled by the user. The resources are stored on large storage devices maintained mechanically or by a computer technician, including hard disks on microcomputers.

 Section title. The title specific to a section which serves todistinguish one part of a group of related series having a common title. The section title is dependent on the common title for identification of a series whether distinctive or not. *

 Series statement. The main elements identifying a series, including any numbering of the separate items within the series. Also includes a statement that an item forms part of a multi-part resource. See also Subseries statement.*

 Statement of responsibility. Name(s), phrase(s), or group(s) of characters relating to the identification and/or function of any persons or corporate bodies responsible for or contributing tothe creation of realization of the intellectual or artistic content of a work. Statements of responsibility may occur in conjunction with titles (e.g. the title proper, parallel title, titles of individual works contained in the item, titles in series/subseries statements) or in conjunction with edition statements. * NOTE: THIS DEFINITION IS REVISED -- Cf . p. 623 of AACR2R.

 Subseries. A series which appears as part of a numbered series (main series). The subseries may or may not have a title dependent on that of the main series. See also Common title, Dependent title, Section (Serials). * NOTE: THIS DEFINITION IS REVISED -- Cf . p. 623 of AACR2R. ALSO, in AACR2R subseries is not hyphenated.

 Subseries designation. Word or lettering or numbering, or a combination of these, following the title of the main series, which can stand alone or in conjunction with the title of the sub-series. * NOTE: In AACR2R subseries is not hyphenated.

 Subseries statement. The main elements identifying a subseries, including any numbering of the separate items within the subseries. In the case of a subseries the title of which is dependent on the title of the main series, the subseries statement includes both series, and may include a subseries designation. See also Series statement, Section (Serials).* NOTE: In AACR2R subseries is not hyphenated.

 TEI header (Text Encoding Initiative header). Descriptive and declarative information making up an "electronic title page" that is attached to a TEI-conformant electronic text. The header consists of four principal components: a file description, encoding description, profile description and revision description.

 Terminal. An input-output device consisting of a keyboard and a monitor or screen, which is used to send or receive information or instructions.

 Title. A word or phrase, or a group of characters, usually appearing in an item, naming the item or the work (or any one of a group of individual works) contained in it. An item will usually contain several titles (e.g. on the item itself or on the front or the spine of the container), and these titles may be identical or may differ from one another.* NOTE: THIS DEFINITION IS REVISED -- CF . p. 615 of AACR2RSee also Alternative title, Binder's title, Caption title, Cover title, Half title, Parallel title, Running title, Spine title, Supplied title, Title proper, Uniform title.

 Title proper. The chief title of an item, i.e., the title of an item in the form in which it appears in the prescribed sources of information for the title and statement of responsibility area. The title proper includes any alternative title but excludes parallel titles and other title information. For items containing several individual works, the title proper is the collective title. Items containing several individual works and lacking a collective title are considered not to have a title proper. A series or subseries also has its own title proper. Certain titles proper are made up of multiple titles, called common title and dependent title(s). * NOTE: THIS DEFINITION IS REVISED -- Cf . p. 624 of AACR2R

 URL (Uniform Resource Locator). An address system for locating an electronic resource on a computer network. A URL consists of a service identifier followed by a specified protocol that is used to obtain a desired resource (e.g. http://www.ieee.org).

Version (Electronic resource). A related term for edition. Versions may indicate major or minor changes and, as such, may not constitute a reliable guide to indicate a new edition. See also Edition.

 Web page. One of the pages of a hypertext document in a World Wide Web site. Web pages, including the subset "home pages", refer to the huge collection of documents that make up the World Wide Web. (See also Home page, World Wide Web.). *

 World Wide Web. An Internet service that links documents through the use of hypertext technology. Links in the form of words, URL, etc., serve to find and access documents stored on the Internet. See also URL, Internet. *

 World Wide Web site. A location, identified in the form of a URL, on the World Wide Web that stores Web pages for access and use. See also URL, Web page, World Wide Web. *

 B. MORE COMPLEX GLOSSARY TERM CHANGES

For each of the terms in the following list, the ISBD(ER) text is in conflict with existing AACR2R text, or poses problems with cross references in the index. (See ISBD(ER) 0.2 Definitions on pp. 4-15, and AACR2R Glossary (Appendix D) for differing texts of the actual term definitions.)

 International Standard Book Number (ISBN).

 International Standard Serial Number (ISSN).

 Interactive videodisc. A videodisc controlled by a computer.

NOTE: This will cause problems in the index. The term and definition are ok by themselves, but both Chapters 9 and 7 are involved.

 Key title.

 Monographic item.

 Multipart resource. Cf. Multipart item. NOTE: ISBD(ER) uses hyphen, i.e., AMulti-part resource@.

 Other title information.

 C. SPECIFIC MATERIAL DESIGNATION DEFINITIONS THAT LOGICALLY BELONG IN THE AACR2R GLOSSARY. See ISBD (ER) pp. 92-97 for text.

  •  Application program
  • Bibliographic database
  • CAD program
  • Census data
  • Chip cartridge
  • Data
  • Database program
  • Desktop publishing program
  • Disk
  • Document
  • Electronic resource
  • Font data
  • Game
  • Image data
  • Interactive multimedia
  • Journal
  • Map data
  • Newsletter
  • Numeric data
  • Online service
  • Operating system
  • Optical disc
  • Program
  • Programming language
  • Representational data
  • Retrieval program
  • Sound data
  • Survey data
  • System program
  • Tape cassette
  • Tape reel
  • Text data
  • Utility program
  • Word processor program 

 4.0 Bibliography

[under construction]

 5.0 Members of the Task Force

  • John C. Attig
  • Matthew Beacom
  • Ann Sandberg-Fox
  • Lynne C. Howarth (Chair)
  • Laurel Jizba
  • Mary L. Larsgaard
  • Patricia Vanderberg
  • Matthew Wise