Yale University Library Catalog Department
Local Headings Task Group Report


Introduction  Collection tracings  Imprint tracings   Subject tracing of non-subject names  Chronology tracings  Non-standard subject headings  Form/genre headings  Hybrid headings

Non-standard, locally-created subject headings (Video Archive)

The Video Archive, which catalogs in RLIN and downloads the records into Orbis, uses several non-standard locally-created subject headings in RLIN field 690:04 (Local subject added entry--topical heading; source not specified) and 691:4: (Local subject added entry--geographic heading; source not specified). When tape-loaded into Orbis, this field is mapped to Orbis fields 650:04 (Subject added entry--topical heading; source not specified) and 651:4. In July 1996, the Library of Congress changed the status of concentration camps from a geographic heading in tag X51 to a corporate heading in tag X10. Where an authority record exists for a concentration camp, the Video Archive uses the new form correctly tagged (610:20). Where an authority record does not exist, the Video Archive uses the old form tagged 691:4. In our discussion of concentration camps, we concern ourselves only with the latter situation.

These are AMC records and are therefore highly unlikely to be used as copy by any other library; therefore the disadvantage "Derived into other libraries' cataloging copy through the utilities" is not a serious one. However, the general principles given here should apply to other examples of locally-created non-standard subject headings.
 
Present practice 690:4: [Local subject added entry] (RLIN) 
650:4: [Local subject added entry] |2 690 (ORBIS) 
691:4: [Local place name] ([Country] : Concentration camp. (RLIN
651:4: [Local place name] ([Country] : Concentration camp. |2 691 (Orbis
Examples 690:4: Aid by non-Jews. (RLIN) 
650:4: Aid by non-Jews. |2 690 (Orbis) 
691:4: Monowitz (Poland : Concentration camp) (RLIN
651:4: Monowitz (Poland : Concentration camp) |2 691 (Orbis)
Advantages:
  • In current use
  • Can be retrieved with subject and keyword searches
Disadvantages:
  • Not readily identifiable as a non-standard heading
  • Derived into other libraries' cataloging copy through the utilities 
Authority control implications Field 650:4 not subjected to automated authority control processing
 

Alternative: Remap the download process from RLIN to Orbis, so that the 690:4 field and the 691:4: in RLIN remains 690:4 and 691:4 in Orbis.
 
Alternative 690:4: [Local subject added entry] (RLIN & Orbis) 
691:4: [Local place name] ([Country] : Concentration camp. (RLIN & Orbis)
Examples 690:4: Aid by non-Jews. (RLIN & Orbis) 
691:4: Monowitz (Poland : Concentration camp) (RLIN & Orbis)
Advantages
  • Readily identifiable as a local tracing
  • Can be retrieved through subject and keyword indexing
  • Not derived into other libraries' cataloging copy through the utilities 
Disadvantages
  • Would require some programming by YUL systems staff
Authority control implications Field 690 subjected to base file automated authority control processing
 

 
 Back to top  Forward to Form/genre headings  Back to Chronology tracings



 
Prepared by DJ Leslie on 19 January 1998
For comment, reply to Deborah J. Leslie
deborah.leslie@yale.edu
(203) 432-8377
(203) 432-7231 (fax)
Rare Book Catalog Librarian
Sterling Memorial Library
Yale University
PO Box 208240
New Haven, CT 06520-8240
http://www.library.yale.edu/cataloging/admin/nonstandardsubject.htm