Yale University Library Catalog Department
Local Headings Task Group Report


Introduction  Collection tracings  Imprint tracings   Subject tracing of non-subject names  Chronology tracings  Non-standard subject headings  Form/genre headings  Hybrid headings

Subject tracing of non-subject names in fields 600-610

The Rare Book Team, the Music Library, and the British Art Center use fields 600 and 610--subject fields--to contain names that are not subjects, and topical subdivision fields to contain relator information, often not in standard form. Relator terms are added to headings to indicate the functions performed by the people or corporate bodies that are being traced. We will recommend using standard relator terms, which sometimes result in the loss of specificity. To make up for that loss, we will point out form terms from the Provenance Evidence and Binding Terms thesauri that may be used in conjunction with the specific provenance tracings. The form terms identify types of characteristics and complement the particular specificity of the provenance and relator information. For the sake of consistency, we recommend coherent practice between units. Note: there is interest in investigating the indexing and sorting of relator terms in Orbis of subfield e
 

a. Rare Book Team & Music Library provenance tracings (see below for list of subdivisions used for provenance tracings)
 
Present practice 600/610:x4: [Name in AACR2 form] |x [Nature of provenance evidence]
Examples 600:14: Gertler, Mark, |d 1890-1939 |x Presentation inscription to R. Hodgson. 
600:14: Hodgson, Ralph, |d1871-1962 |x Presentation inscription from M. Gertler. 
610:24: Fountain Lawn Library |x Bookplate. 
600:14: Mason, Lowell, |d 1792-1872 |x Signature. |2 696 % PRO
Advantages
  • In current use
  • Can be retrieved with subject and keyword searches
  • Can provide informational (although not system) links between different names (e.g., subdivisions under entries for Hodgson and Gertler point to each other)
  • Use of relator term in subfield x provides indexing and sorting by relator term
Disadvantages
  • Not a subject--does not conform to defined contents of field 600/610
  • Relators are not topical subdivisions--use of |x does not conform to defined contents for the subfield
  • Forms of the relator terms do not comply with standard forms
  • Is retrieved with a subject search rather than a name search, preventing a single search for the same name from retrieving all instances of the name
  • Spelled-out usage in |x conflicts with abbreviations used by BAC
  • Not readily identifiable as a local tracing
  • Derived into other libraries' cataloging copy through the utilities
Authority control implications
  • Field 600:x4 data up to |x subjected to automated authority control processing
  • Field 610:x4 not subjected to automated authority control processing
 

Alternative 1: Uses standard 7xx fields with standard relator terms and local identifier in |5
 
Alternative 1 700/710:x: [Name], |e [relator term]. |5 [Institution code]
Examples 700:1: Gertler, Mark, |d 1890-1939, |e inscriber. |5 CtY-BR 
700:1: Hodgson, Ralph, |d 1871-1962 , |e former owner. |5 CtY-BR 
710:2: Fountain Lawn Library, |e former owner. |5 CtY-BR 
700:1: Mason, Lowell, |d 1792-1872, |e signer. |5 CtY-Mus
Advantages
  • Standard use of MARC--data fit the field definition and purpose
  • Can be retrieved with keyword searches
  • Can be retrieved with a single name search along with other instances of the name
Disadvantages
  • Some informational linking between names would be lost; some specificity in provenance evidence would be lost
  • Indexing and sorting by relator term would be lost
  • Would require substantial change in current practice
Authority control implications Fields 700/710 subjected to automated authority control processing
 

Alternative 2: Uses fields 692/693:x4: (Local subject heading--personal/corporate name; source not specified) with current data construction
 
Alternative 2 692/693:x4: [Name in AACR2 form] |x [Nature of provenance evidence]
Examples 692:14: Gertler, Mark, |d 1890-1939 |x Presentation inscription to R. Hodgson. 
692:14: Hodgson, Ralph, |d 1871-1962 |x Presentation inscription from M. Gertler. 
693:24: Fountain Lawn Library |x Bookplate. 
692:14: Mason, Lowell, |d 1792-1872 |x Signature. (or Autograph)
Advantages
  • Readily identifiable as a local tracing
  • Can be retrieved through subject and keyword indexing 
  • Relationship in subfield x provides indexing and sorting by relator term 
  • Not derived into other libraries' cataloging copy through the utilities
Disadvantages
  • Not a subject--does not conform to defined contents of field 692/693
  • Relators are not topical subdivisions--use of |x does not conform to defined contents for the subfield
  • Forms of the relator terms do not comply with standard forms
  • Is retrieved with a subject search rather than a name search, preventing a single search for the same name from retrieving all instances of the name
  • The name portion of the heading not planned to be subjected to automated authority control processing
  • Spelled-out usage in |x conflicts with abbreviations used by BAC
  • Would require minimal change in current practice
Authority control implications Fields 692/693 not subjected to automated authority control processing
 

List of current relationships used by the Rare Book Team and the Music Library with equivalents in the authorized relator term list
 
Current   Suggested relator term replacements
Autograph (RBT & ML)  signer 
Bookplate (RBT & ML)  former owner 
Dedicatee (ML)  former owner 
Gift (ML)  donor 
Inscription (ML)  inscriber 
Library (ML)  former owner 
Ms. notes (RBT)  annotator 
Ownership (RBT)  former owner (or 'associated name' if association but not ownership can be established) 
Presentation inscription to (RBT)  inscriber 
Presentation inscription from (RBT)  former owner 
Provenance (ML)  former owner (or 'associated name' if association but not ownership can be established) 
Signature (ML)  signer 
Stamp (RBT & ML)  former owner 
 

The following selection of form terms may be used in conjunction with provenance tracings to provide access to forms.

655:7: Presentation inscriptions (Provenance) |y [date]. |2 rbprov
655:7: Authors' inscriptions (Provenance) |y [date]. |2 rbprov
655:7: Authors' presentation inscriptions (Provenance) |y [date]. |2 rbprov
655:7: Bookplates (Provenance) |y [date]. |2 rbprov
655:7: Stamps (Provenance) |y [date]. |2 rbprov
 

b. BAC provenance tracings (see below for list of subdivisions used for provenance tracings)

Puts provenance information in subject fields 600/610 based largely on usage on piece in hand. Inverts corporate headings containing personal names (not in compliance with AACR2/LC format). Nature of provenance evidence, sometimes abbreviated, is put in subfield x.
 
Present practice 600/610:x4: [Name (in inverted order if personal name) as found on piece] |x [Nature of provenance evidence]
Examples 600:14: Jones, F., |c Miss | x Pres. insc. from her teacher, 1888. 
600:14: Milburn, Tom |x Prize award from Sunderland School of Art, 1877. 
610:24: Sunderland School of Art |x Prize award to Tom Milburn, 1877.
Advantages
  • In current use
  • Can be retrieved with subject and keyword searches
  • Use of relator term in subfield x provides indexing and sorting by relator term
Disadvantages
  • Not a subject--does not conform to defined contents of field 600/610
  • Relators are not topical subdivisions--use of |x does not conform to defined contents for the subfield 
  • Forms of the relator terms do not comply with standard forms
  • Is retrieved with a subject search rather than a name search, preventing a single search for the same name from retrieving all instances of the name
  • Lack of attempt at authority control results in uncertain retrieval
  • Abbreviations in |x conflict with spelled-out usage by Rare Book Team and Music Library
  • Not readily identifiable as a local tracing
  • Derived into other libraries' cataloging copy through the utilities
Authority control implications
  • Field 600:x4 data up to |x subjected to automated authority control processing
  • Field 610:x4 not subjected to automated authority control processing
Alternative 1: Uses standard 7xx fields with standard relator terms and local identifier in |5
 
Alternative 1 700/710:x: [Name], |e [relator term]. |5 [Institution code]
Examples 700:1: Jones, F., |c Miss,| e former owner. |5 CtY-BA 
700:1: Milburn, Tom, |e former owner. |5 CtY-BA 
710:2: Sunderland School of Art, |e former owner (or 'inscriber'). |5 CtY-BA
Advantages
  • Standard use of MARC--data fit the field definition and purpose
  • Can be retrieved with keyword searches
  • Can be retrieved with a single name search along with other instances of the name
Disadvantages
  • Some informational linking between names would be lost; some specificity in provenance evidence would be lost
  • Indexing and sorting by relator term would be lost
  • Would require substantial change in current practice
Authority control implications Fields 700/710 subjected to automated authority control processing
 

Alternative 2: Uses fields 692/693 (Local subject heading--personal/corporate name)
 
Alternative 2 692/693:x4: [Name in AACR2 form] |x [Nature of provenance evidence]
Examples 692:14: Jones, F., |c Miss | x Pres. insc. from her teacher, 1888. 
692:14: Milburn, Tom |x Prize award from Sunderland School of Art, 1877. 
693:24: Sunderland School of Art |x Prize award to Tom Milburn, 1877.
Advantages
  • Readily identifiable as a local tracing
  • Relationship in |x provides indexing and sorting by relator term 
  • Can be retrieved through subject and keyword indexing.
  • Would require only minimal change in current practice
Disadvantages
  • Not a subject--does not conform to defined contents of field 692/693
  • Relators are not topical subdivisions--use of |x does not conform to defined contents for the subfield
  • Forms of the relator terms do not comply with standard forms
  • Is retrieved with a subject search rather than a name search, preventing a single search for the same name from retrieving all instances of the name 
  • The name portion of the heading not planned to be subjected to automated authority control processing
  • Abbreviations in |x conflict with spelled-out usage by Rare Book Team and Music Library
  • Would require change in current practice
Authority control implications Fields 692/693 not subjected to automated authority control processing
 

List of current relationships used by the BAC with equivalents in the authorized relator term list
 
Current Suggested relator term replacements 
Autograph[, date]  signer 
Binding [,date]  former owner 
Bookplate [,date]  former owner 
Inscription [,date]  inscriber 
Pres. inscr. to [name] [,date]  inscriber
Pres. inscr. from [name] [,date]  former owner
Prize award to [name] [,date]  former owner 
Prize award from [name] [,date]  former owner or inscriber 
Provenance [,date]  former owner (or 'associated name' if association but not ownership can be established) 
Stamp [,date]  former owner 
 

The following selection of form terms may be used in conjunction with provenance tracings to provide access to forms.

655:7: Prize books (Provenance) |y [date]. |2 rbprov
655:7: Presentation inscriptions (Provenance) |y [date]. |2 rbprov
655:7: Authors' inscriptions (Provenance) |y [date]. |2 rbprov
655:7: Authors' presentation inscriptions (Provenance) |y [date]. |2 rbprov
655:7: Bookplates (Provenance) |y [date]. |2 rbprov
655:7: Stamps (Provenance) |y [date]. |2 rbprov
655:7: Bindings (Provenance) |y [date]. |2 rbprov
     SN: Use for bindings with some characteristic that might allow identification of the provenance, whether or not the provenance is actually identified)
 

c. BAC printer/publisher tracings

Puts printer/publisher information in subject fields 600/610 based largely on usage on piece in hand. Inverts corporate headings containing personal names. Relator terms are put in subfield x.
 
Present practice 600/610:x4: [Printer or publisher's name (in inverted order if personal name) as found on piece], |x Printer [or] |x Publisher.
Examples 600:14: Senefelder, Alois, |d 1771-1834. |xPrinter. 
610:24: Middle Hill Press |x Publisher. 
610:04: Moxon, James and Joseph |x Printer.
Advantages
  • In current use
  • Can be retrieved with subject and keyword searches
  • Use of relator term in subfield x provides indexing and sorting by relator term
Disadvantages
  • Not a subject--does not conform to defined contents of field 600/610
  • Relators are not topical subdivisions--use of |x does not conform to defined contents for the subfield 
  • Is retrieved with a subject search rather than a name search, preventing a single search for the same name from retrieving all instances of the name
  • Inversion of corporate names when containing personal names does not conform to AACR2
  • Lack of attempt at authority control results in uncertain retrieval
  • Not readily identifiable as a local tracing
  • Derived into other libraries' cataloging copy through the utilities
Authority control implications
  • Field 600:x4 data up to |x subjected to automated authority control processing
  • Field 610:x4 not subjected to automated authority control processing
 

Alternative 1: Uses standard 7xx fields with standard relator terms
 
Alternative 1 700/710:x: [Name], |e [relator term].
Examples 700:1: Senefelder, Alois, |d 1771-1834, |e printer. 
710:2: Middle Hill Press, |e publisher. 
Either 710:2: James and Joseph Moxon (Firm), |e printer. or 
700:1: Moxon, Joseph, |d 1627-1691, |e printer and 700:1:Moxon, J. |q (James), |e printer.
Advantages
  • Standard use of MARC--data fit the field definition and purpose
  • Can be retrieved with keyword searches
  • Can be retrieved with a single name search along with all other instances of the name
Disadvantages
  • Indexing and sorting by relator term would be lost
  • Would require substantial change in current practice
Authority control implications Fields 700/710 subjected to automated authority control processing
 

Alternative 2: Uses fields 692/693:x4 (Local subject heading--personal/corporate name; source not specified) with current data construction.
 
Alternative 2 692/693:x4: [Name] |x Printer or |x Publisher 
Examples 692:14: Senefelder, Alois, |d 1771-1834 |x Printer. 
693:24: Middle Hill Press |x Publisher. 
693:04: Moxon, James and Joseph |x Printer.
Advantages
  • Readily identifiable as a local tracing
  • Can be retrieved with subject and keyword searches
  • Use of relator term in subfield x provides indexing and sorting by relator term 
  • Would require only minimal change in current practice
Disadvantages
  • Not a subject--does not conform to defined contents of field 692/693
  • Is retrieved with a subject search rather than a name search, preventing a single search for the same name from retrieving all instances of the name 
  • The name portion of the heading not planned to be subjected to automated authority control processing
  • Inversion of corporate names when containing personal names does not conform to AACR2
  • Lack of attempt at authority control results in uncertain retrieval 
  • Would require change in current practice
Authority control implications Fields 692/693 not subjected to automated authority control processing
 

d. BAC binding tracings

Puts the name of the binder, binding designer, or, in the case of armorial bindings, the owner's name in subject fields 600/610 based largely on usage on piece in hand. Inverts corporate headings containing personal names. Relator terms are put in subfield x.
 
Present practice 600/610:x4: [Binder's name based on piece in hand], |x Bookbinder 
600/610:x4: [Binding designer's name] |x Bookbinding designer. 
600/610:x4: [Owner's name of armorial binding] |x Bookbinding |y [date, if dated] [no evidence of this usage found in Orbis]
Examples  600:14: Settle, Smith |x Bookbinder. 
600:04: J. L. |x Bookbinding designer.
Advantages
  • In current use
  • Can be retrieved with subject and keyword searches
  • Use of relator term in subfield x provides indexing and sorting by relator term
Disadvantages
  • Not a subject--does not conform to defined contents of field 600/610
  • Relators are not topical subdivisions--use of |x does not conform to defined contents for the subfield 
  • Forms of the relator terms do not comply with standard forms
  • Is retrieved with a subject search rather than a name search, preventing a single search for the same name from retrieving all instances of the name
  • Lack of attempt at authority control results in uncertain retrieval
  • Not readily identifiable as a local tracing
  • Derived into other libraries' cataloging copy through the utilities
Authority control implications
  • Field 600:x4 data up to |x subjected to automated authority control processing
  • Field 610:x4 not subjected to automated authority control processing
 

Alternative 1: Uses standard 7xx fields with standard relator terms and local identifier in |5
 
Alternative 1 700/710:x:[Name], |e [relator term]. |5 CtY-BA
Examples 700:1: Settle, Smith, |e binder. |5 CtY-BA 
700:0: J. L., |e binding designer. |5 CtY-BA
Advantages
  • Standard use of MARC--data fit the field definition and purpose
  • Can be retrieved with keyword searches
  • Can be retrieved with a single name search along with other instances of the name
Disadvantages
  • Indexing and sorting by relator term would be lost
  • Would require substantial change in current practice
Authority control implications Fields 700/710 subjected to automated authority control processing
 

Alternative 2: Uses fields 692/693 (Local subject heading--personal/corporate name; source not specified)
 
Alternative 2 692/693:x4: [Name in AACR2 form] |x [Nature of provenance evidence]
Examples 692:14: Settle, Smith |x Bookbinder. 
692:04: J. L. |x Bookbinding designer.
Advantages
  • Readily identifiable as a local tracing
  • Relationship in |x provides indexing and sorting by relator term 
  • Can be retrieved through subject and keyword indexing.
  • Would require only minimal change in current practice
Disadvantages
  • Not a subject--does not conform to defined contents of field 692/693
  • Relators are not topical subdivisions--use of |x does not conform to defined contents for the subfield
  • Forms of the relator terms do not comply with standard forms
  • Is retrieved with a subject search rather than a name search, preventing a single search for the same name from retrieving all instances of the name 
  • The name portion of the heading not planned to be subjected to automated authority control processing
  • Would require change in current practice
Authority control implications Fields 692/693 not subjected to automated authority control processing
 

 Back to top  Forward to Chronology tracings   Back to Imprint tracings



 
Prepared by DJ Leslie on 19 January 1998
For comment, reply to Deborah J. Leslie
deborah.leslie@yale.edu
(203) 432-8377
(203) 432-7231 (fax)
Rare Book Catalog Librarian
Sterling Memorial Library
Yale University
PO Box 208240
New Haven, CT 06520-8240
http://www.library.yale.edu/cataloging/admin/nonsubjectnames.htm