PLEASE NOTE: This is an archived document! It is of historical interest only and does not necessarily represent current Yale University Library practice. For other archived documents, go to: Archived Cataloging Documentation. For current documentation, go to: Cataloging at Yale.
The tables below describe the circumstances under which we want notification of changes to an authority record, when we do not want notification, what the report should look like, and what it should contain.
CHANGE REPORTS FOR MODIFIED AUTHORITY RECORDS
|These are the circumstances under which we want
notification of change to an authority record:
|1. All authority records in which the 1XX field
has been modified
Except when the only change is deletion of final period
|2. All authority records in which a 4XX or 5XX has been added or deleted|
|3. All authority records in which the 1XX has
* made undifferentiated from a previously unique heading
* made unique from a previously undifferentiated heading
|4. When one or more 670 has been added or deleted from a record that was originally or becomes undifferentiated (non-unique)|
|5. All merged records|
|These are the circumstances under which we do not want notification of change to an authority record:|
|1. 053 field added|
|2. Existing 670 field modified|
|3. RULES updated from "a" to "c" without modification of 1XX, 4XX, or 5XX|
|4. UNIQUE NAME code corrected without change to rest of the record|
|5. 670, 667, or 675 added, when it is the only modification to the record, and when the record does not become undifferentiated as a result|
THE ORGANIZATION AND FORMAT OF THE REPORT
|The reports of changes should grouped according
to type of heading:
* Personal Name
|Within each category, the reports should be sorted
according to type of modification. When more than one change occurs in
a record, they should be reported only once, in this order:
1. Change to 1XX field
|Both the "before" and "after" records should
be included, with the changes highlighted. Instead of using only line numbers
in the chart at the top, include the tags that have been changed.
Of the 351 changed authority records in our sample report, 197 included at least one change for which we would want notification.