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Procedures
for Recording Volumes Missing at the Time of Transfer to LSF
Section 1. Missing volumes
without item records
- Use the word "Missing"
with a colon followed by the specific missing volume(s) in 866 subfield
z to alert the public. Preface the word "Missing" with two
asterisks for system identification.
- Record ALL missing volumes
in one subfield z at the end of 866 fields.
- Do not create a dummy
item record for missing items.
- Use "NOS" (NOT
ON SHELF) with a colon followed by the date in 866 subfield x when
recording the missing volumes(s) for the first time. Do not preface
"NOS" with asterisks.
- Add, before the "NOS:
date" text string in 866 subfield x, the word "Searched"
with a colon followed by the date and number of times the missing
item has been searched to date (in the format of 1x, 2x, 3x, ... etc.)
when performing a search on the missing volume. Preface the word "Searched"
with two asterisks for system identification.
Examples
When missing volumes are
recorded for the first time:
| 852 |
0 |
1 |
‚b engnper
‚h TK1 ‚i E266 (LC)+ ‚m Oversize |
| 866 |
4 |
1 |
‚8 0 ‚a
v.71:no.4(1985)-v.72:no.3(1985), |
| 866 |
4 |
1 |
‚8 0 ‚a
v.73(1986)-v.74:no.2(1986), |
| 866 |
4 |
1 |
‚8 0 ‚a
v.75(1988)-v.78:no.3(1991) |
| 866 |
4 |
1 |
‚z **Missing:
v.72:no.2(1985), v.73:no.1(1986), v.76:no.1(1988) ‚x NOS: 01/20/02 |
When missing volumes are
searched for the first time:
| 852 |
0 |
1 |
‚b engnper
‚h TK1 ‚i E266 (LC)+ ‚m Oversize |
| 866 |
4 |
1 |
‚8 0 ‚a
v.71:no.4(1985)-v.72:no.3(1985), |
| 866 |
4 |
1 |
‚8 0 ‚a
v.73(1986)-v.74:no.2(1986), |
| 866 |
4 |
1 |
‚8 0 ‚a
v.75(1988)-v.78:no.3(1991) |
| 866 |
4 |
1 |
‚z **Missing:
v.72:no.2(1985), v.73:no.1(1986), v.76:no.1(1988) ‚x **Searched:
03/14/02 1x NOS: 01/20/02 |
Public holdings display (same
for both cases):
| Location: |
ENGINEERING &
APPLIED SCIENCE, Periodicals (Non-Circulating) |
| Call
Number: |
TK1
E266 (LC)+ Oversize |
| Status |
Not Checked Out |
| Library
has: |
v.71:no.4(1985)-v.72:no.3(1985),
v.73(1986)-v.74:no.2(1986),
v.75(1988)-v.78:no.3(1991)
**Missing: v.72:no.2(1985), v.73:no.1(1986), v.76:no.1(1988)
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Section 2. Missing volumes
with item records
- Perform the same steps
as described in Section 1 to record missing volumes in the MFHD.
- Do not mark the item records
as missing by using the item status code "Missing".
Section 3. When missing items
are found
- Update the "Missing"
note by removing the volume(s) found from the 866 subfield z and updating
the search date and number of re-searches in the 866 subfield x.
- Delete the entire subfield
z and subfield x from the 866 field if all missing volumes are found.
Example:
Before updating:
| 866 |
4 |
1 |
‚8
0 ‚a v.1-v.10 |
| 866 |
4 |
1 |
‚8
0 ‚z **Missing: v.3, v.7 ‚x **Searched: 06/19/02 3x NOS:
12/16/01 |
Update when only v.3 was found:
| 866 |
4 |
1 |
‚8
0 ‚a v.1-v.10 |
| 866 |
4 |
1 |
‚8
0 ‚z **Missing: v.7 ‚x **Searched: 08/27/02 4x NOS: 12/16/01 |
Updating when both v.3 and v.7
were found:
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Originally created by Dajin Sun, 22 May 2001. Rev. for Voyager,
Eric Friede, 8 Jan. 2003
Last revision:
11/28/2007 9:28 AM
Contact: dajin.sun@yale.edu
URL: http://www.library.yale.edu/cataloging/lsf/lsfmissing.htm
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