PLEASE NOTE: This is an archived document! It is of historical interest only and does not necessarily represent current Yale University Library practice. For other archived documents, go to: Archived Cataloging Documentation. For current documentation, go to: Cataloging at Yale.


General Guidelines for Reviewing Series Authority Records at Yale

Types of errors in reviewing new and updated SARs.  A goal of 25 perfect records is needed for a cataloger to be declared independent for SARs
Yes, a "tick" would be given toward the goal of 25 perfect records if this were the only mistake in the record 
No, a "tick" would not be given toward the goal of 25 perfect records 
Y/N  Depending on the nature of the error, a "tick" may be given toward the goal of 25 perfect records 
Location of error Y/N Type of error
Fixed field  incorrect coding 
022  needed but not added 
050  N
N
not used, but needed
incorrect indicator
incorrect or missing subfields 
1XX  N
N
N
N

N
N
N

N
N
N
incorrect choice of heading 
SAR already exists with different form of heading
SAR already exists with our heading as a reference
qualifier in heading not established 
incorrect tag
incorrect indicator
incorrect subfield 
typo
incorrect spacing
incorrect capitalization
incorrect punctuation 
4XX  N
N
N

N
N

N
N
N
incorrect choice of heading
   used, but not needed
   not used, but needed
reference conflicts with an established heading 
incorrect tag
incorrect indicator
incorrect subfield 
typo
incorrect spacing
incorrect capitalization
incorrect punctuation 
5XX  N
N
N

N
N

N
N
N
incorrect choice of heading
   used, but not needed
   not used, but needed
reference conflicts with an established heading 
incorrect tag
incorrect indicator
incorrect subfield 
typo
incorrect spacing
incorrect capitalization
incorrect punctuation 
640  N
N
N
Y

Y
not used, but needed
incorrect use of field (e.g., the information should be in the 667 field)
incorrect indicator
incorrect subfield 
typos
incorrect spacing/punctuation/captialization 
641  N
N
N
Y

Y
not used, but needed
incorrect use of field (e.g., the information should be in the 667 field)
incorrect indicator
incorrect subfield 
typos
incorrect spacing/punctuation/captialization 
642  N
N
Y
incorrect form of numbering used
no $5DPCC in new SAR
no $5DPCC in updated SAR
not used, but needed 
643  Y
Y
typos
incorrect spacing/punctuation/captialization
incorrect subfield 
644/645/646  N
incorrect tracing decision
no $5DPCC (645) added for update 
667  Y/N
Y/N
Y
not used, but needed
incorrect use of field (e.g., the information should go in 640/641)
typos
incorrect spacing/punctuation/captialization 
670  Y/N
Y/N
Y
Y
Y/N 
missing information
information doesn't match the 245 in the bib record
typos
incorrect spacing/punctuation/captialization
incorrect subfield 
675 
Y
not used, but needed 
typos
incorrect spacing/punctuation/captialization 


PLEASE NOTE: This is an archived document! It is of historical interest only and does not necessarily represent current Yale University Library practice. For other archived documents, go to: Archived Cataloging Documentation. For current documentation, go to: Cataloging at Yale.