Authority Control at Yale

MARS Reports


Notification Authority Records Reports

Type: Changed Records reports and Deleted Records reports

Frequency: Monthly

File Format: HTML; previously TXT

Directory Naming Convention: EDX.MARS.YUS.FTP.V##M## (e.g. V02M08 = August 2002)

File Naming Convention: CHG0.HTML and DEL0.HTML
(if multiple files, the digit changes, e.g. second changed file=CHG1.HTML)

Retrieval Application: WS_FTP95LE

Retrieval Procedures: Follow directions in e-mail notification from MARS. Be sure to FTP files as "Binary". FTP reports to local directory "C:\MyFiles\Manon Authority Control\OCLC Reports". Make sure file name includes the MARS directory name as a prefix (e.g. "V02M08.del0.html" not simply "del0.html")

Notes: The Changed Record indicates authority records that have been updated in the national file. MARS sends us the records; we need to update the headings in the bib records. The Deleted Records report indicates authority records that have been deleted in the national file. MARS does not send us these records. We need to delete the records manually and update headings in bib records as needed.

Processed Reports: Do not delete after processing. Move report to local directory "C:\MyFiles\Manon Authority Control\OCLC Reports Processed"



 

Recon Reports

Type: Changed Records reports and Summary reports

Frequency: Monthly

File Format: Changed Records report is HTML (previously TXT). Summary report is TXT.

Directory Naming Convention: EDX.MARS.YUS.FTP.V##M##.CCR (e.g. V02M07.CCR = July 2002)

File Naming Convention: CHG0.HTML and SUMMARY.TXT
(if multiple files, the digit changes, e.g. second changed file=CHG1.HTML)

Retrieval Application: WS_FTP95LE

Retrieval Procedures: Follow directions in e-mail notification from MARS. Be sure to FTP files as "Binary". FTP reports to local directory "C:\MyFiles\Manon Authority Control\OCLC Reports". Make sure file name includes the MARS directory name as a prefix (e.g. "V02M07.summary.txt" not simply "summary.txt").

Notes: The Changed Record indicates authority records that have been updated in the national file since the last Notification Authority Record Report. MARS sends us the records; we need to update the headings in the bib records. However, because recon processing is done directly after the Notification processing, this report is usually blank. A blank report cannot be FTPed from the MARS site; an error message is generated.

Processed Reports: Do not delete after processing. Move report to local directory "C:\MyFiles\Manon Authority Control\OCLC Reports Processed"


URL: http://www.library.yale.edu/cataloging/authorities/MARSreports.html
Comments to: Manon Théroux  <manon.theroux@yale.edu>
Last revised: 29 March 2007

© 2007 Yale University Library

Top of Page