MARS and E-Resources at Yale

Authority Control at Yale
MARS Processing: Records for Electronic Resources, Recon Projects, RLG Snapshots, Microfiche Sets, etc.

Record Set Process? Status Notes

ACLS History e-books Yes Ongoing Initial file was not processed. Began processing records received in fall 2004.

Alexander Street Press Yes Ongoing

Books 24x7 (ITPro) Yes Ongoing
Basefile processed and loaded. Updates come on the 1st and 15th of every month. Wait until 3 months' worth have accumulated and then concatenate the records before notifying Manon that they are ready for MARS.

Casalini EIO Yes Ongoing

CJK Orbis records Yes ?? One-time project. Records in the RLIN snapshot loaded to Orbis as part of the move to Voyager but not sent to MARS beforehand. ILTS will do extract; project on hold.

CRC Press Yes Ongoing
Records for e-books, primarily engineering textbooks.

ebrary No Ongoing
Records for e-books, most of which we also have in print versions. Mostly English-language materials published in the last 3-5 years. Monthly updates.

ECCO - Eighteenth-Century Collection s Online (Thomson-Gale) Yes Done One-time file (ca. 136K records). Based on ESTC records but not many subject headings. Owned by the British Library/ESTC; distributed by Thomson-Gale; FTP links and record manipulation by Backstage Library Works (formerly MarcLink). Northwestern has already loaded. Possible future project: automated matching to add subject headings to records (though Yale may not re-purchase).

EEBO - Early English Books Online (Chadwyck-Healey/ProQuest) Yes Ongoing
Initial file (ca. 75K) processed and loaded.

Last file loaded 6/28/2006 (20,682 records):
/export/home/eresource/EEBO/yaleEEBO2.edt.mrc

Note: This was a concatenated file containing:
839 records: yale-stc-v1.mrc (STC I Units 64-67 - Early English Books 1475-1640).
4274 records: yale-wing-v1.mrc (STC II Units 100-113 - Early English Books 1641-1700).
15,569 records: yale-ttracts-v2.mrc (Thomason Tracts)

Evans Early American Imprints: Series I Yes Done
One-time file (ca. 37K), later followed by Supplement (1,068 records).

Executive Branch Documents (Congressional Information Service) Yes Done
One-time file (ca. 16K) and one-time fix (717 records). Processed and loaded. Microfiche collection of all the U.S. Executive Branch Documents that were listed in the "Checklist" of U.S. Public Documents, 1789-1909 that were not printed in the U.S. Serial Set.

Gerritsen Collection (Chadwyck-Healey/ProQuest) ?? ?? microfiche records

Hebrew Books from the Harvard College Library Yes Done
One-time file ( 4885 records) from the OCLC Worldcat Collection Sets. Processed and loaded June 2007.

Historical Mathematics (Cornell) No Done One-time file. Loaded. Did not process.

Historical Mathematics (Michigan) No Done One-time file. Loaded. Did not process.

IDC Yes Done
One-time concatenated file (1724 records) loaded Aug. 10, 2006. Hebraica microfiche and microfilm collections.

IEEE No? ?? We did not process basefile. We will probably not process updates. Matthew will evaluate next (annual?) installment.

ITPro -- -- see: Books 24x7

LION - Literature Online
(Chadwyck-Healey/ProQuest) Yes Ongoing

MOME - Making of the Modern Economy (Thomson-Gale) Yes ??

MOML - Making of Modern Law (Thomson-Gale) Yes ??
ca. 22K records. Processed and loaded.

netLibrary Yes Ongoing Basefile processed and loaded. Matthew will load updates manually and export records to MARS.

Osborn recon records Yes Done One time file (ca. 2K). Note: these were not records for e-resources but recon records for archival materials in the Beinecke's Osborn Collection that we had Electronic Scriptorium create.

RLIN snapshots of Hebraica and Arabic records Yes Done

Safari Books Yes Ongoing
Matthew loaded first file (ca. 100) manually without exporting to MARS. Thereafter, sometimes loaded and exported records manually to MARS, sometimes did through ILTS. Engineering Library materials.

Serials Solutions Yes
(new only) Ongoing
Basefile processed and loaded. Several update files were processed before we decided in October 2004 to process new records only. Files were sent bi-monthly before April 2006; now sent monthly.

Thomason Tracts see: EEBO

U.S. Congressional Serial Set (Readex) ? ? One-time file (ca. 350K). Under evaluation.

Wiley Interscience Engineering Yes Done One-time file (e-macro load).

Wiley Interscience Medical Yes Done One-time file (e-macro load).

World Bank e-Library Yes Ongoing

Wright American Fiction Yes Done One-time file.

Yiddish Books from the Harvard College Library Yes Done
One-time file ( 2601 records); from the OCLC Worldcat Collection Sets. Processed and loaded in June 2007.

Policy:

The Head of the Catalog Department does not need to approve MARS processing for new one-time record sets below 3,000 records. We can send such files for processing automatically. She does need to be consulted on any one-time record sets above 3,000 records and on any ongoing record sets. We can adjust this number later if need be.

Default Procedures (ILTS/ITS loads bib records):

The Digital Resources Catalog Librarian retrieves the files and puts them on the Clark server. If the records don't need MARS processing, she notifies ILTS. If the records do need MARS processing, she notifies the Authority Control Librarian. She supplies the following information: vendor name, directory and file names, record counts, and an indication of whether the files are new or updated records. The Authority Control Librarian sends the files to the Backstage Library Works server and notifies MARS. When the records have been processed, MARS notifies Yale. The ITS Library Group picks up the records. The Authority Control Librarian picks up the reports. ILTS coordinates the record loading and notifies the Digital Resources Catalog Librarian and the Authority Control Librarian when the loads are completed. The Digital Resources Catalog Librarian handles delete files manually.

Alternative Procedures (Cataloging loads bib records manually using macro):

The Digital Resources Catalog Librarian retrieves the files and puts them on the Clark server. If the records don't need MARS processing, she notifies ILTS or loads them using a macro. If the records do need MARS processing, she notifies the Authority Control Librarian. She supplies the following information: vendor name, directory and file names, record counts, and an indication of whether the files are new or updated records. The Authority Control Librarian sends the files to the Backstage Library Works server and notifies MARS. When the records have been processed, MARS notifies Yale. The ITS Library Group picks up the authority records. The Digital Resources Catalog Librarian picks up the bib records. The Authority Control Librarian picks up the reports. ILTS loads the authority records and notifies the Authority Control Librarian when the loads are completed. The Digital Resources Catalog Librarian loads the bib records using a macro and notifies the Authority Control Librarian when the loads are completed. The Digital Resources Catalog Librarian handles delete files manually.

Notes:

This page does not include records processed before 2004!

The Digital Resources Librarian is in the process of handing over some duties to ILTS and the Catalog Management Team.

The Authority Control Librarian is in the process of handing over some duties to the Catalog Management Team.

URL: http://www.library.yale.edu/cataloging/authorities/electronic.html
Comments to: manon.theroux@yale.edu
Last revised: 17 July 2007
© 2004-2007 Yale University Library

Record Set	Process?	Status	Notes
ACLS History e-books	Yes	Ongoing	Initial file was not processed. Began processing records received in fall 2004.
Alexander Street Press	Yes	Ongoing
Books 24x7 (ITPro)	Yes	Ongoing	Basefile processed and loaded. Updates come on the 1st and 15th of every month. Wait until 3 months' worth have accumulated and then concatenate the records before notifying Manon that they are ready for MARS.
Casalini EIO	Yes	Ongoing
CJK Orbis records	Yes	??	One-time project. Records in the RLIN snapshot loaded to Orbis as part of the move to Voyager but not sent to MARS beforehand. ILTS will do extract; project on hold.
CRC Press	Yes	Ongoing	Records for e-books, primarily engineering textbooks.
ebrary	No	Ongoing	Records for e-books, most of which we also have in print versions. Mostly English-language materials published in the last 3-5 years. Monthly updates.
ECCO - Eighteenth-Century Collection s Online (Thomson-Gale)	Yes	Done	One-time file (ca. 136K records). Based on ESTC records but not many subject headings. Owned by the British Library/ESTC; distributed by Thomson-Gale; FTP links and record manipulation by Backstage Library Works (formerly MarcLink). Northwestern has already loaded. Possible future project: automated matching to add subject headings to records (though Yale may not re-purchase).
EEBO - Early English Books Online (Chadwyck-Healey/ProQuest)	Yes	Ongoing	Initial file (ca. 75K) processed and loaded. Last file loaded 6/28/2006 (20,682 records): /export/home/eresource/EEBO/yaleEEBO2.edt.mrc Note: This was a concatenated file containing: 839 records: yale-stc-v1.mrc (STC I Units 64-67 - Early English Books 1475-1640). 4274 records: yale-wing-v1.mrc (STC II Units 100-113 - Early English Books 1641-1700). 15,569 records: yale-ttracts-v2.mrc (Thomason Tracts)
Evans Early American Imprints: Series I	Yes	Done	One-time file (ca. 37K), later followed by Supplement (1,068 records).
Executive Branch Documents (Congressional Information Service)	Yes	Done	One-time file (ca. 16K) and one-time fix (717 records). Processed and loaded. Microfiche collection of all the U.S. Executive Branch Documents that were listed in the "Checklist" of U.S. Public Documents, 1789-1909 that were not printed in the U.S. Serial Set.
Gerritsen Collection (Chadwyck-Healey/ProQuest)	??	??	microfiche records
Hebrew Books from the Harvard College Library	Yes	Done	One-time file ( 4885 records) from the OCLC Worldcat Collection Sets. Processed and loaded June 2007.
Historical Mathematics (Cornell)	No	Done	One-time file. Loaded. Did not process.
Historical Mathematics (Michigan)	No	Done	One-time file. Loaded. Did not process.
IDC	Yes	Done	One-time concatenated file (1724 records) loaded Aug. 10, 2006. Hebraica microfiche and microfilm collections.
IEEE	No?	??	We did not process basefile. We will probably not process updates. Matthew will evaluate next (annual?) installment.
ITPro	--	--	see: Books 24x7
LION - Literature Online (Chadwyck-Healey/ProQuest)	Yes	Ongoing
MOME - Making of the Modern Economy (Thomson-Gale)	Yes	??
MOML - Making of Modern Law (Thomson-Gale)	Yes	??	ca. 22K records. Processed and loaded.
netLibrary	Yes	Ongoing	Basefile processed and loaded. Matthew will load updates manually and export records to MARS.
Osborn recon records	Yes	Done	One time file (ca. 2K). Note: these were not records for e-resources but recon records for archival materials in the Beinecke's Osborn Collection that we had Electronic Scriptorium create.
RLIN snapshots of Hebraica and Arabic records	Yes	Done
Safari Books	Yes	Ongoing	Matthew loaded first file (ca. 100) manually without exporting to MARS. Thereafter, sometimes loaded and exported records manually to MARS, sometimes did through ILTS. Engineering Library materials.
Serials Solutions	Yes (new only)	Ongoing	Basefile processed and loaded. Several update files were processed before we decided in October 2004 to process new records only. Files were sent bi-monthly before April 2006; now sent monthly.
Thomason Tracts			see: EEBO
U.S. Congressional Serial Set (Readex)	?	?	One-time file (ca. 350K). Under evaluation.
Wiley Interscience Engineering	Yes	Done	One-time file (e-macro load).
Wiley Interscience Medical	Yes	Done	One-time file (e-macro load).
World Bank e-Library	Yes	Ongoing
Wright American Fiction	Yes	Done	One-time file.
Yiddish Books from the Harvard College Library	Yes	Done	One-time file ( 2601 records); from the OCLC Worldcat Collection Sets. Processed and loaded in June 2007.
Policy: The Head of the Catalog Department does not need to approve MARS processing for new one-time record sets below 3,000 records. We can send such files for processing automatically. She does need to be consulted on any one-time record sets above 3,000 records and on any ongoing record sets. We can adjust this number later if need be. Default Procedures (ILTS/ITS loads bib records): The Digital Resources Catalog Librarian retrieves the files and puts them on the Clark server. If the records don't need MARS processing, she notifies ILTS. If the records do need MARS processing, she notifies the Authority Control Librarian. She supplies the following information: vendor name, directory and file names, record counts, and an indication of whether the files are new or updated records. The Authority Control Librarian sends the files to the Backstage Library Works server and notifies MARS. When the records have been processed, MARS notifies Yale. The ITS Library Group picks up the records. The Authority Control Librarian picks up the reports. ILTS coordinates the record loading and notifies the Digital Resources Catalog Librarian and the Authority Control Librarian when the loads are completed. The Digital Resources Catalog Librarian handles delete files manually. Alternative Procedures (Cataloging loads bib records manually using macro): The Digital Resources Catalog Librarian retrieves the files and puts them on the Clark server. If the records don't need MARS processing, she notifies ILTS or loads them using a macro. If the records do need MARS processing, she notifies the Authority Control Librarian. She supplies the following information: vendor name, directory and file names, record counts, and an indication of whether the files are new or updated records. The Authority Control Librarian sends the files to the Backstage Library Works server and notifies MARS. When the records have been processed, MARS notifies Yale. The ITS Library Group picks up the authority records. The Digital Resources Catalog Librarian picks up the bib records. The Authority Control Librarian picks up the reports. ILTS loads the authority records and notifies the Authority Control Librarian when the loads are completed. The Digital Resources Catalog Librarian loads the bib records using a macro and notifies the Authority Control Librarian when the loads are completed. The Digital Resources Catalog Librarian handles delete files manually. Notes: This page does not include records processed before 2004! The Digital Resources Librarian is in the process of handing over some duties to ILTS and the Catalog Management Team. The Authority Control Librarian is in the process of handing over some duties to the Catalog Management Team.