Authority Control Advisory Committee

Authority Control Advisory Committee Minutes

Date: 2004-08-10

Present: Ellen Ellickson, Marsha Garman, Maria Hunenko, Earl Roy, Rick Sarcia, Eileen Smith, Karen Spicher, Manon Théroux (chair and recorder).

Absent: Jerry Anne Dickel, Eric Friede, Susan Tucker.

1. Membership

Marsha Garman, Eric Friede, and Ellen Ellickson have renewed their terms for another two years. Maria Hunenko has rotated off the committee and Eileen Smith has joined in her place. Daniel Vasilaky has left the Library; his spot will remain open until his replacement has been hired. Christina Tabereaux has left the Library; Susan Tucker will complete the remainder of Christina's term rather than renew her own term for another two years. Karen Spicher has taken the position vacated by Susan.

2. OCLC "Re-Evaluating" MARS Service

OCLC has informed us that they are will be re-evaluating the MARS authority control service in the coming year. There may be changes to the service in the near future, including the possibility of new ownership. They have indicated that they will provide a minimum of 12 months advance notice before effecting any major changes.

Manon has started looking into other authority control services that are currently available. Switching to a new service would entail the same kind extensive testing that we did with both the MARS service and the earlier ACS service. Another possible approach would be to abandon vendor-assisted authority control and do all authority work "in-house". This approach would probably entail loading the entire LC authority file into Orbis and putting procedures into place for maintaining that larger authority file (by loading frequent updates and deleting obsolete records in a timely manner). LCDB could then be limited strictly to bibliographic records. Cataloging staff would probably have to adopt a more aggressive heading validation policy.

3. Projects

The committee did not meet for much of the summer and has fallen behind in some of its projects. In the coming months, we intend to resume sending out our monthly authority control tips, finish up the series workshop, and begin work on developing an authority control workflow for acquisitions staff.

4. RLIN21 Training

RLG has postponed (by about a month) the date for issuing the RLIN21 NACO-enabled client. The new timeline calls for the client to be issued in late August or early September. NACO catalogers will be able to test the RLIN21 client during the month of September and will begin using it for production work in October. Specific dates are not yet known. Steven Arakawa is developing training on searching the RLIN21 Union Catalog for copy cataloging and acquisitions work. The NACO Coordinating Committee will be developing training for RLIN21 NACO work.

Transition timeline:

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Comments to: Manon Théroux  <>

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