|
Note to supervisor: intended as the vanilla introductory training checklist for copy catalogers at SML. Covers processing of both non-CIP full level LC copy (but not CIP) and standard level member copy. CAUTION: The workflow described may not apply to non-roman cataloging in some details.
_____ A1. Is the cataloging copy for the exact SAME MAP? Verify the following:
___ 034 Verify 034 data if present. If not present, it must be added (per Map Collections guidelines). Refer to Map Collection cataloger if not on item.
___ 245 Every word in the 245 must be on the title page unless the word is in [brackets]. The converse is not true; not every word on the title page will appear in the 245 field. Edition information should appear in the 250 field; series information should appear in the 440 or 490 fields; other non-title related information may appear in the notes [5xx]. Not all punctuation in the 245 field will necessarily appear on the title page.
____ 250 Check for information about a particular edition.
- Check for edition information even if there is no 250 field on your record.
- If the edition information on the map differs from the edition information on the printout, the cataloging copy is not the same edition.
- A later printing is generally considered the same edition, but only if there is no evidence of revision, e.g. "Second printing with corrections."
____ 255 Verify information in 255. If not present, must be added.
____ 260 Make sure your record has the same place of publication and publisher. The date of publication must be the same.
- A later printing is acceptable if there is no evidence of revision.
- A revised printing--e.g. "Second printing, with corrections"--is cataloged as a separate edition; variant edition cataloging is only performed by authorized staff.
- If the decision is to process the book as a later printing, leave the original publication date "as is" in 260 if there is a later printing date on the book.
____300 Check illustrations, and size.
‡a :description should match map in hand.
‡b: information in ‡b should correspond to map (e.g. col., both sides, etc.).
‡c: glance at the third (‡c) subfield to see whether the map is oversize. SML 28-39 cm. height.
‡e:[TO BE DISCUSSED]
- Only re-measure if you suspect the size is incorrect. Accept variations of about a centimeter or more either way; remember that size is always rounded up to the next centimeter.
____ 4xx Verify that the series statement on the printout appears somewhere on the map. In some cases, the form of access used for the series may differ from the form of the series as it appears in the 4xx field; the access form will appear in the 8xx field and is not part of the descriptive verification. (But access form is important for authority checking.)
____ 5xx If there are notes about accompanying material (e.g. legend sheet, index device, etc.), verify to make sure the accompanying material is present.
- If the accompanying material is not recorded on the bib record, consult with a catalog librarian.
Detailed policies and procedures for member copy at:
B. FIELDS TO DELETE
____ B1. Delete any remaining superfluous fields. Consult the following document:
Variable Field Deletion Policy
C. AUTHORITY VERIFICATION
_____ C1. Are there headings requiring authority records? If the bib record is not LC and a personal name with a prefix or a compound surname does not have a corresponding authority record, route to the designated catalog librarian to establish the heading. If a series on the record has no corresponding authority record, refer to a librarian.
Detailed policies and procedures at:
Authority control workflow for C&T staff
D. EXPORT QUEUE
_____ D1. Does the record need to be exported? Always export if yours is the only MFHD location. If there are multiple MFHDs, but yours is the first with a call number, export it. If there are multiple MFHDs but another location has already added a call number, assume that the record has already been exported and do not export again.
_____ D2. Export targets. Always enable the OCLC and MARS options.
Detailed policies and procedures at:
Policy on exporting bibliographic records from Orbis
Using the ExportQ ProgramH. ITEM RECORD
[NEED NEW POLICIES - RK/TO]