Cataloging at Yale
Cataloging Coordinating Council

Catalog Policy and Documentation Committee

Background | Charge | Members | Meeting Time | Documents | Training Links | Minutes

Background

The implementation of Voyager in June 2002 presents Yale University Library with many opportunities and challenges for establishing and promulgating policies and procedures relating to the catalog. Coordination of policy development, documentation, and distribution is a critical factor in using Voyager and related cataloging tools most effectively.

Charge

The Catalog Policy and Documentation Committee (CPDC) will assist and advise the Chief Cataloging Librarian and the Catalog Librarian for Training and Documentation in all matters pertaining to the documentation of policies and procedures for cataloging at Yale University Library.  The Committee reports to the Cataloging Coordinating Council.

Members will

· Recommend cataloging policies and procedures

· Coordinate documentation of policies and procedures

· Review existing cataloging policies and procedures

· Draft new cataloging policies and procedures

· Promote and monitor adherence to policies and procedures

· Develop training sessions for staff

· Keep current with national developments

Terms of appointment will be two years with options for renewal. Terms will generally start on July 1 and appointments will be staggered so that no more than half of the membership turns over each year. The membership should represent cataloging units throughout the library. Additionally, the Committee should consult as needed with units throughout the library.

Original charge dated: Nov. 19, 2003.

Current Members

Steven Arakawa  (2002-) (chair, 2002- ) <steven.arakawa@yale.edu>
Ellen Cordes (2005-2009) <ellen.cordes@yale.edu>
Rowena Griem (2007-2009) <rowena.griem@yale.edu>
Tachtorn Meier (2007-2009) <tachtorn.meier@yale.edu>
Christine Pesch (2007-2009) <christine.pesch@yale.edu>
Josephine Scalzo (2007-2009) <josephine.scalzo@yale.edu>
Michael Scott (2007-2009) <michael.scott@yale.edu>
Keiko Suzuki (2002-2008) <keiko.suzuki@yale.edu>
Penny Welbourne (2002-2008) <penny.welbourne@yale.edu>
     
Joan Swanekamp (ex officio)   <joan.swanekamp@yale.edu>

Previous Members

Paula Ball (2002-2003)
Matthew Beacom (2002-2004)
Steven Bernstein (2002-2003)
Eva Bolkovac (2005-2007)
Eric Friede (2002-2007)
Larry Heiman (2003-2007)
Maria Hunenko (2002-2004)
Robert Killheffer (2002-2004)
Cecile Mandour (2004-2005)
Martha Rudyk (2002-2004)
Tony Oddo (2002-2003)
Lenore Rouse (2003-2005)
Britta Santamauro (2006-2007)
Rick Sarcia (2002-2007)
Eileen Smith (2003-2005)
Christina Tabereaux (2003-2004)
Lynne Thomas (2002-2003)
Cindy Zwies (2004-2005)

Meeting Time

The committee generally meets on the 1st & 3rd Thursday of the month, 2:30 to 4 pm in SML 411.

Documents under review

  1. Variable Field Delete Policy (rev.)
  2. Cataloging of Non-Music Sound Recordings
  3. Non-Music Sound Recordings Member Copy Checklist
  4. Cataloging Online Books: Electronic Editions (rev.)
  5. Cataloging Online Books: Reproductions (rev.)
  6. Cataloging Staff Training Outline revision (Word)
  7. Maintenance of Bibliographic Records for Online Resource Cataloged in Orbis
  8. Maintenance of Bibliographic Records for Online Resources Cataloged in Orbis <ongoing revision>
  9. e-Serials Checklist
  10. Linking Text Subfields in 856
  11. LSF Monographs (item record section to be revised)
  12. LSF Serials (item record section to be revised)
  13. Online Monographs: Original and Copy Cataloging (Word)
  14. Orbis2 Mini Cataloging (Rev 05)
  15. Task Force on Access Level Serials: Final Report [WORD]
  16. Variant Editions Checklist: Remote Electronic Serials
  17. Variant Editions: Example 4, Remote e-Serial
  18. Variant Editions: Example 5, Remote e-Book
  19. Voyager/Policy Documents to be Revised or Created (Word)
  20. General Website Cataloging Policies & Procedures

    Archived Discussion Papers

CMS Core-Level Record TF Final Report (Word)
CMS Shelflisting TF Final Report (Word)
Literary authors
P Class materials
P class issues
Videocassette original cataloging checklist (Rev. 9/14/04)

Training Links

  1. A/V Equipment in the Lecture Hall
  2. Authority Control Introduction
  3. CONSER Standard Record Training Directory
  4. Description & Access. Pt. 1.: Introduction
  5. Description & Access. Pt. 2.: Tools
  6. Description & Access. Pt. 3: ISBD
  7. Description & Access. Pt. 4: Sources
  8. Description & Access. Pt. 5: Title Proper
  9. Description & Access. Pt. 6: GMD, Other Title, Statement of Responsibility
  10. LINK TO DESCRIPTION & ACCESS wiki
  11. Introduction to Yale Core (PPT) gif new
  12. LCSH Mini-review #1:Dictionaries (PPT)
  13. LCSH: Art Subject Headings (PPT)
  14. LCSH: Folklore (PPT)
  15. LCSH: Literature (PPT + Quia.com quizzes)
  16. LCSH: Literature Pt. 2 (PPT + Quia.com quizzes)
  17. Metadata Flashcards (Quia.com)
  18. Recording Serial Volume Holdings (PPT)
  19. Recording Serial Volume Holdings. Exercises. (Word)
  20. Recording Serial Volume Holdings. Answers. (PPT)
  21. Shelflisting: Time for Changes (PPT) gif new
  22. ScicatWiki (WIKI)
  23. Searching the Bibliographic Utilities: Best Practices (PPT)
  24. Shelflisting 2007 (Quia.Com)
  25. Simple Serial Updates (PPT)
  26. Standard Practices for Periodicalists [ASG Training Section] (PPT)
  27. Voyager Tutorials Page (Camtasia)

 

Training Links Archive

  1. Shelflisting. Part one. (PPT)
  2. Shelflisting. Part two. (PPT)
  3. Shelflisting Exercises (pt. 1) (Word)
  4. Shelflisting Answers (pt. 1) (PPT)
  5. Shelflisting Exercises (Word)
  6. Shelflisting Exercises: Answers (Word)


Minutes

Minutes for May 22 and following are on the YULwiki page

June 5, 2008

May 22, 2008

Apr. 17, 2008

Apr. 3, 2008

Mar. 6, 2008

Feb. 21, 2008

Jan. 17, 2008

Dec. 6, 2007

Oct. 18, 2007

Sept. 20 2007

Sept. 6 2007

Aug. 19 2007

Aug. 8 2007

July 19 2007

July 5 2007

June 7 2007

May 3 2007

Apr. 5 2007

Mar. 15, 2007

Feb. 1, 2007

Jan. 04, 2007

Dec. 21, 2006

Dec. 7, 2006

Nov. 16, 2006

Nov. 2, 2006

Oct. 5, 2006

Sept. 7, 2006

Aug. 17, 2006

Aug. 3, 2006

July 20, 2006

July 6 2006

June 15 (Canceled)

June 1 2006

May 18, 2006

May 4, 2006

Apr. 20, 2006

Apr. 6, 2006

Mar. 16, 2006

Feb. 16, 2006

Feb. 2, 2006

Jan. 5, 2006

Dec. 1, 2005

Nov. 17, 2005

Nov. 3, 2005

Oct. 20, 2005

Oct. 6, 2005

Sept 15, 2005

Aug. 18, 2005

July 21, 2005

June 2, 2005

May 19, 2005

Apr. 21, 2005

Apr. 7, 2005

Mar. 17, 2005

Mar. 3, 2005

Feb. 17, 2005

Feb. 3, 2005

Jan. 20, 2005

Jan. 6, 2005

Dec. 16, 2004

Nov. 4, 2004

Oct. 21, 2004 <RLIN21 demo>

Oct. 7, 2004

Sept. 16, 2004

August 19, 2004

August 5, 2004

July 8, 2004

June 17, 2004

June 3, 2004

Apr. 29, 2004

Apr. 15, 2004

Apr. 1, 2004

Mar. 18, 2004

Mar. 4, 2004

Feb. 19, 2004

Feb. 5, 2004

Jan. 22, 2004

Dec. 11, 2003

Nov. 20, 2003

Oct. 30, 2003

URL:http://www.library.yale.edu/cataloging/ccc/catpol/catpolhome.htm
Comments to: Steven Arakawa  <steven.arakawa@yale.edu>

Last revised: July 15, 2008

© 2004 Yale University Library

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