CCC Home Page

Cataloging Coordinating Committee Minutes


Date: 2001-10-26

Attendance not recorded


Joan Swanekamp described the Library's planning process and the role of the Goal Groups. She reviewed the charge of the Bibliographic Control Goal Group and moderated a discussion.

Comments from CCC:

Cataloging
· Core competencies for copy cataloging staff and Catalog Librarians
(barriers=less cataloging copy available)
· Defining cataloging functions in acquisitions
· Harmonizing backlog practices
· Training
-outside training support in some areas needed
-need for continuous training
· Policies and procedures
· Staff qualifications appropriate to the collection(s)

Retrospective Conversion
· Problems of languages we do no support-i.e. Tibetan, Sanskrit, Central Asian languages
· Collections with questionable source files
· Coordination for uniform standards

Standards/Metadata
· Library has a role in supporting content and structural standards
· Authority control
· Migration path/exit strategy
· Training
· Staffing levels for ongoing support

Catalog Management/Maintenance
· Wade-Giles/Pinyin conversion has resulted in inconsistencies
· Staffing levels appropriate to accomplish needed work
· Training/qualification of staff
· Documentation and how to maintain it
· Policies, especially serials standards
· Record changes: urls
· Record load management

CCC members present also voted on priorities listed in the Bibliographic Control Group mandate. CCC members who were not present should contact Joan. The results are:
H=High priority
M=Medium priority
L=Low priority

Bibliographic Control Goal Group
Mandate

Draft 10/5/01, rev. 10/11/01


The purpose of the Bibliographic Control Goal Group is to develop a coherent and focused plan to maximize the bibliographic control structures in and across the Library, and to support the bibliographic control needs of our community. The Bibliographic Control Goal Group is charged with the examination of bibliographic control structures and activities related to ORBIS and Library supported bibliographic databases (cataloging, retrospective conversion, standards and metadata, and catalog management) currently in place in the Yale University Library. The Goal Group should summarize existing work; articulate and prioritize new initiatives; address implications for the Library infrastructure including finances, space, staffing, and systems and digital infrastructure; describe repercussions for lost opportunities; define criteria to assess success; and describe barriers to goal achievement.

In considering the cataloging services at Yale the Group should examine:
· Training and documentation needs

H 12
M 1
L 0

· Mechanisms for achieving optimum effectiveness

H 5
M 6
L 1

· Coordination and rationalization of cataloging services around the Library

H 8
M 4
L 1

· Staffing levels

H 5
M 8
L 0

· Authority control

H 9
M 4
L 0

· Identification of cataloging projects for uncontrolled and undocumented collections

H 0
M 6
L 7

· Backlogs and backlog management

H 2
M 11
L 0

In considering retrospective conversion, the Goal Group should consider:
· Current project models for bibliographic and holdings data

H 4
M 8
L 0

· Efficient problem resolution

H 4
M 9
L 0

· Identification of cataloged collections still needing conversion


H 6
M 3
L 4

In considering bibliographic standards, both content and structural, the Goal Group should consider:
· National and local standards, including metadata standards

H 11
M 1
L 2

· Structures to help the Library integrate a number of standards into a coherent intellectual system

H 9
M 4
L 0

· Support needs, training, maintenance and coordination

H 10
M 3
L 0

Finally, the Goal Group should consider catalog management and maintenance for ORBIS and other Library supported bibliographic databases. This should include
· Mechanisms to address residual work resulting from conversion projects

H 5
M 6
L 2


· Lack of adherence to standards

H 8
M 5
L 1

· Serial holdings verification and maintenance

H 5
M 8
L 0

· Ongoing authority control needs

H 11
M 2
L 0

· Catalog management issues related to the transfer of materials to the Library Shelving Facility
H 4
M 9
L 0

 


Site URL: http://www.library.yale.edu/cataloging/ccc/ccchome.htm
Comments to: Joan Swanekamp  <joan.swanekamp@yale.edu>

© 2003 Yale University Library

Top of Page