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Joan Swanekamp asked for volunteers to finalize the updates to the Training Checklist and cite the relevant documents. Steven Arakawa, Sarah Elman, and David Walls volunteered. (Sarah Elman assigned the chair of the TF after the meeting)
OCLC Connexion implementation at YUL. Joan will write up a charge. The task force will include: Steven Arakawa, Matthew Beacom, Eric Friede, Marsha Garman, and Dajin Sun. (Matthew Beacom assigned the chair of the TF after the meeting)
Follow-up on ENUM/CHRON updating:
- Accompanying material. It appears that text identifying accompanying material entered in the item record Free Text field will print on the label. Although staff have been cautioned to avoid using this field, this appears to be a legitimate use. CCC is asked to experiment using this field for accompanying material (only). If there are no problems identified it will be written into policies and procedures. (If this goes into effect, we may want to create a list of standard specific material designators to be used in this field.
- Captions in volume numbers in ENUM. Still under discussion with public services but sounds generally favorable.
Partially analyzed sets. The memo announcing the new procedure for linking item records on partially analyzed sets was discussed. Item records for partially analyzed sets will be assigned from now on to the cover record. Former practice was to assign the item record to the analytic record if available but assign to the cover record if the volume was not analyzed. Neither practice is entirely satisfactory from the user viewpoint (i.e. to determine circulation status), but the new practice has the advantage of predictability and simplifies workflow. It is already current practice with LSF recon titles. It is possible that enabling the Voyager bibliographic relationship software may help to clarify circulation status in cover/analytic situations; this will be looked into by Patricia Thurston's "Bound withs" task force. CCC also OK'd use of "part anlyz" to identify the practice in 852 $x on the cover record. (LSF recon draft documentation has been using "pa;" the LSF documentation will be updated to "part anlyz" to standardize practice.)
- Impact on Acquisitons staff: If a multipart title is new, and either LCDB or the utilities suggest the title is analyzed, Acquisitions staff may need to consult with Cataloging staff to determine analysis treatment and item record assignment. For added volumes, Acquisitions staff need to know that "part anlyz" means the item record links to the cover record. In those cases, recording the ENUM information will be especially important for status tracking identification.
- Impact on Cataloging staff: In addition to consulting with Acquisitions staff, Cataloging staff need to know that relinking will need to take place if a multipart initially assigned the status of full analysis turns out to be partially analyzed upon receipt of an unanalyzable volume. Also, if a cover record identified as "part anlyz" has item records assigned to the analytics in error, relinking will need to be performed.
Orbis2 MFHD and Copy cataloging workflow documentation was reviewed. Outstanding item is to determine the best procedure for On order/in process MFHDs. Joan will follow up after discussion with Systems. Steven Arakawa will incorporate the other comments and corrections into the posted documentation.
The next CCC meeting is scheduled for July 24th. CCC will review the Serial and Multipart documentation for volume holdings. During the CCC hiatus, the Policy and Documentation Group will begin review of these documents for consistency, identify policy issues, and suggest options. Although updates to the documentation may occur between now and July 24th, CCC is encouraged to begin taking a look at the documentation, since it is fairly lengthy. To the extent possible, the intention is to record YUL volume holdings consistently with the ANSI/NISO standard, but translating the standards to a free text holdings statement is often difficult and open to conflicting interpretations. CCC is encouraged to compare the proposals with the actual text of the standards.
ANSI/NISO Z39.71-99 (PDF format is free)
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Comments to: Joan Swanekamp <email@example.com>
Last revision: 8/05/03
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