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Cataloging Coordinating Committee Minutes

Date: 1998-12-17

Attendance not recorded

Agenda items: 1. Electronic resources 2. Use of vendor/national library
records as preliminary records 3. Appropriate level of cataloging for
Library Shelving Facility items

1. Electronic resources.

Matthew Beacom explained the rationale for the new Committee on Cataloging
Electronic Resources. It supersedes the disbanded Committee on Cataloging
Electronic Serials. As new types of electronic media arise, need seen for
an ongoing committee to provide guidance in cataloging of all resources of
this kind. Anthony Oddo, a member of the committee, has already begun
drafting documentation to be used for cataloging CD-ROMs.

Joan Swanekamp called the group's attention to charge 4 ("Assess the value
and utility of the catalog records to our users and librarians") and its
relation to item 9. ("Work with public services staff and the Service
Quality Improvement Council to develop criteria for assessing the value (to
our users and staff) of catalog records for electronic resources.")
Suggestions for people who would be on this group were solicited. J.
Swanekamp: some questions are: How much detail is necessary for such
records? Is a survey instrument needed? M. Beacom will solicit suggestions
from SQIC and also Art; James Shetler will check with SSL; Paula Ball with
Medical. Any suggestions for the intern position would be welcome.

2. Use of vendor/national library records as preliminary records.

Xin Li and Robert Killheffer reported on discussion with RSC; J. Shetler
with SSL selectors. SSL happy with the idea of fuller records but concerned
about slowdown in processing of acquisitions. RSC no consensus, with some
taking roughly SSL position, others concerned about corruption of database.
X. Li noted that one selector had pointed out that circulation record
headings are not under authority control. J. Shetler asked about direct
loading of vendor records tailored to our needs, but concerns are expense,
loader rewriting, and workflow problems. No way to suppress indexing of
selected preliminary record headings. X. Li strong preference: keep
decision for acquisitions simple; either delete all non-essential headings
or accept all non-essential headings and don't do additional authority work
beyond 1xx and series. Overly complex decision tree would slow down
processing and raise training issues.

Decision: 6 month test. Acquisitions leaves in vendor/national library
records: ISBN, 1xx (or if not present, *one* 7xx), 245, 250, 260, 300, 4xx.
Will delete all other headings from these records. Object: to determine if
time spent editing Clarred vendor/national library records has a
significant impact in processing and training.

Besides LC, R. Killheffer would prefer that Canadian National Library
cataloging not be edited. RLIN CC value will determine whether editing will
take place. LC CC value is already clear; Canadian CC value needs to be
determined to see whether it is unambiguous or makes decision overly complex.

3. LSF bibliographic standards.

J. Swanekamp distributed the draft guidelines, which were based on the
Orbis Cataloging Manual standards for full and minimal-level cataloging.
She emphasized that the level of cataloging required for acceptance by LSF
is "appropriate" as distinct from "full." Rebecca Mugridge noted that many
reconned pamphlets lack 260, a requirement for minimal, although J.
Swanekamp said these would still probably be authorized for LSF. Multipart
monograph sets must be complete. SML is unlikely to allow split sets for
serials or multiparts, although this may not be the case for other
locations. All multivolume sets must have MHLD and call number. J. Shetler
suggested that insofar as the LSF cataloging standards are publicly
accessible, only the minimum standards need to be publicized; there seemed
to be general consensus on this point. Standards for collection level
records need further clarification; a subgroup will need to work on these.

For the committee,
Steven Arakawa


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