| Bibliographic Records for Monographic Series & Multipart Monographs on Standing Order: Cataloging Policies and Procedures --2008 version |
Cataloging Policies and Procedures: General
Part 1. Classed-separately monographic series. General procedures -- Bibliographic record -- MFHD -- Orbis examples
Part 2. Classed-together analyzed monographic series. General procedures -- Bibliographic record -- MFHD -- SAR example -- Orbis examples
Part 3. Classed-together EL7 analyzed monographic series. General procedures -- Bibliographic record -- MFHD -- SAR example -- Orbis examples
Part 4. Classed-together monographic series (NOT analyzed). General procedures -- Bibliographic record -- MFHD -- SAR example -- Orbis examples
Part 5. Item records
Part 6. Exporting
Part 7. Multipart series standing orders. General procedures -- Classed-together analyzed example -- CT Anlyz SAR example -- Classed-separately example -- CS SAR example
Overview
The AACR2 definition of series is: "A group of separate items related to
one another by the fact that each item bears, in addition to its own title proper,
a collective title applying to the group as a whole. The individual items may
or may not be numbered." Note that the definition applies to both serials
and multipart monographs.
Series issued as serials are sometimes called monographic series; as serials, monographic series are intended to be issued indefinitely. Generally items in a monographic series are single part monographs issued on an irregular basis.* For printed materials the bibliographic record for the monographic series as a whole is entered in the MARC21 Serials format with 008 Type of Serial:m.
*In some cases an item within the series may be a serial (a periodical within a series) or a multipart monograph; the term "monographic series" is technically incorrect but is used here to distinguish between series bibliographic records created using the MARC 21 serials format and series bibliographic records for multiparts using the MARC 21 books format.
A series may also be issued as a multipart monograph (mpm), i.e. with an intended conclusion. A multipart monograph series should be entered in the MARC 21 Books format.
Series may be classed-together (all items have the same call number; call numbers are distinguished by the volume number) or classed separately (each item in the series has a different call number). A series may be analyzed (separate bibliographic records created for the each distinct item in the series) or not. A series may be analyzed whether it is classed-together or classed separately; a classed separately series must be analyzed.
If a series is on standing order, a bibliographic record in Serials or Books format is always created. Series bibliographic records contain standard MARC fields with appropriate content designation and sufficient information for positive identification.
A bibliographic record generally is not created for a monographic series that is not received on standing order, although the cataloger may use that option for some classed-together situations. For mpm series not received on standing order, a bibliographic record is always created if the set is classed-together; a bibliographic record is not created if the set is classed-separately.
Bibliographic records for analyzed monographic series are used primarily as a hook to the Voyager Acquisitions line item and to ensure that acquisitions staff use the established form of the series and follow local classification decisions. The minimal encoding level is 7. The bibliographic record is suppressed from public display if the series is classed separately; the bibliographic record is usually suppressed if the series is classed-together unless the set cannot be fully analyzed. If the decision is to display the record to the public, the record may follow the same minimal standard used for classed-separately records if no cataloging copy is available; however, 008 fields must be upgraded to standard level in order to export the records to the utilities. (Non-roman units cataloging in OCLC may choose to create their preliminary records on the utility as well.)
Bibliographic records for classed-separately multipart series on standing order are suppressed from public display and may remain at E/L 7. Bibliographic records for classed-together multiparts are always displayed and are always upgraded to full or core-level.
Because the series bibliographic record is used by acquisitions staff to determine the form of series used on analytics and to determine local classification practice, the first volume received for any new standing order series should be routed to the appropriate cataloging unit for priority cataloging. The cataloging unit is responsible for deciding whether the series will be classed together or classed separately, for creating or updating a series authority record for the series if necessary, and updating the bibliographic receipt records where necessary (e.g., for title changes or entering local classification decisions, or in some cases to full-level standard).
For detailed acquisitions procedures, see:
http://www.library.yale.edu/cataloging/documentation/prelimseries.htm
At SML, if a preliminary record comes out of the backlog with ‡x sso in 852, cataloging staff must update the series bibliographic record according to the procedures described for classed separately or classed-together. In general, YUL catalogers should consult with their library's acquisitions staff if it is not clear which series bibliographic record is to be updated. Always consult with acquisitions staff before creating a new series bibliographic record if a previously established series standing order has a title change; the new series record must be linked to the correct purchase order.
The classification and analysis decision is ultimately the cataloger's. Generally, if an SAR is found, the decision documented on the SAR is followed, but following the SAR decision is not required. For example, if the SAR documents a classed-together analyzed decision and it is known that the library intends to own only selected items, the decision may be to class separately, especially in the case of older materials. It is also not required that all YUL libraries follow the same classification/analysis decision, although the default decision is to use the same decision across YUL.
General procedures:
Search LCDB for a bibliographic record for the series and a SAR.
If a bibliographic record is found, overlay the preliminary series record.
If a bibliographic record is not found in LCDB, update the preliminary series record on Voyager. Do not search OCLC for a series bibliographic record.
If a SAR is found, import it into Orbis if local modifications are necessary. Optionally, import the SAR even if no local modifications are necessary.
If a SAR has already been created by another NACO library, review it in case it needs to be updated based on the item in hand. If no SAR has been created, follow the guidelines in Yale Policies for NACO Series Authority Records to determine whether or not to create a SAR in OCLC.
BIBLIOGRAPHIC RECORD (Classed separately). If the preliminary series bibliographic record must be updated on Voyager, the cataloger should:
Leader: Encoding level should be 7. Bibliographic level: S (Serial) unless the series is a multipart.
Fixed fields: Only the dates, place of publication, type of serial (m), and the language need to be verified.
Variable fields:
Add 022 if necessary.
Verify that 245 ‡a ‡n ‡p ‡c have been transcribed accurately from the chief source. Transcription should follow AACR2 and the RIs, so enter initial article (update the filing indicator if necessary) and diacritics and follow rules for capitalization.
Determine if a 130 field needs to be assigned based on the SAR.
Trace variant forms of the series title found on the analytic title page, the cover, or elsewhere, and any other variant forms that would serve to ensure access to the record (e.g. written out form for an ampersand or other symbol). Variant forms should be traced on the bibliographic record even though they may be accounted for in the SAR 4xxs, since the bibliographic record will be searched on the Title index rather than the Staff Title index in the Cataloging Module.
Verify that 260 ‡a-‡b have been transcribed accurately from the chief source following AACR and the RIs. The $c does not need to be supplied.
The 300 field may be left incomplete.
Although not common, check for series within the series, and trace as 490/830 as appropriate. Remember that volume numbers are not recorded in 4xx/8xx on bibliographic records for the series collective title.
If necessary, verify that the form used for 710s and 78x is established or, if not established, follows AACR2 and the RIs. Add or delete 710s as necessary. Create authority records if necessary. If a title change has occurred, update the record for the earlier title if it is in Orbis. True title changes must be handled as successive entry. (But check with acquisitions staff before creating a new bibliographic record to ensure that it will be linked to the appropriate purchase order)
Otherwise, the bibliographic description may be left as is, including the encoding level. If the SAR is updated at a later time, update the bibliographic record also where appropriate (e.g., notes on changes in numbering, on publisher changes [550]).
EXCEPTION. Where cataloging is done on OCLC (i.e., non-roman), search OCLC for a series bibliographic record. If a record is found, derive it and export it into Orbis. If no record is found, create an E/L 7 record for the monographic series on OCLC and export it into Orbis.
The cataloger should verify that the series bibliographic record has been suppressed and that the series on the analytic bibliographic record is consistent with the established form.
| 022 | ‡a 1434-5919 | ||
| 245 | 0 | 0 | ‡a Theoretische Untersuchungen zur Architektur. |
| 260 | ‡a Münster ; ‡a New York : ‡b Waxmann | ||
| 300 | ‡a v. |
MFHD (Classed-separately). Cataloger should update the MFHD to indicate the classification decision and the correct form (including caption) for volume numbering. The numbering should correspond to the numbering used in the SAR. Use the following pattern for entering MFHD data if the series is classed separately. Volume holdings for classed-separately series are not recorded in MFHD 866.
|
852 |
8 | 1 |
‡b <location code> ‡k Suppressed ‡h sso ‡x cs <caption><space><no.>- |
Example:
|
852 |
8 | 1 |
‡b art ‡k Suppressed ‡h sso ‡x cs Bd. 2- |
The item record should have been assigned to the catalog record for the analyzed volume. The ENUM should reflect the analyzed title rather than the series title. (Blank if the analytic is a single part item; a volume number is entered in ENUM only if the analytic itself is a multipart item.)
The analytic bibliographic record for the volume(s) in hand should be updated to full or core level following established cataloging procedures.
Classed-separately. Examples of classed-separately series bibliographic records in Orbis. Examples may not follow current practice for 852 notation.
Documented briefing (Rand Corporation). Orbis2 #4139356
Studies in Belgian economic history. Orbis2 #3744176
Studies in British history. Orbis2 #2983699
Studies in British literature. Orbis2 #3027491
Studies in British paper history. Orbis2 #4215941
Trinity University monograph series in religion. Orbis2 #529765
General procedures:
Search LCDB for a bibliographic record for the series and a SAR.
If a bibliographic record is found, overlay the preliminary series record.
If a bibliographic record is not found in LCDB, search OCLC for a series bibliographic record. If a bibliographic record is found, overlay the preliminary record in Orbis. If no record is found, update the bibliographic record following the guidelines above for classed-separately series. (For non-roman cataloging, follow the exception guidelines for classed-separately series bibliographic records)
If a SAR is found, import it into Orbis and add a 090 to indicate local classification practice. Review the record in case it needs to be updated based on the item in hand. If no SAR exists in LCDB, create one on OCLC following procedures outlined in Yale Policies for NACO Series Authority Records. After the record has been contributed to the national file, import it into Voyager and add a 090 to indicate local classification practice.
BIBLIOGRAPHIC RECORDS (Classed-together analyzed). Based on recent decisions made by CCC & PIC in March 2005, the earlier decision (2004) to display bibliographic records for classed-together analyzed series has been modified. REVISED PROCEDURE (2005): If all items in the series can be analyzed, the cover record should be suppressed. However, if only partial analysis is applicable because some items lack a distinctive title, the cover record should not be suppressed. The default setting for series preliminary bibliographic records is Suppressed, but the cataloger should be careful to verify that the correct setting has been assigned.
Bibliographic record example (no cataloging copy found; E/L 7 version used in Orbis.)
| 022 | ‡a 0094-243X | ||
| 245 | 0 | 0 | ‡a AIP conference proceedings. |
| 246 | 3 | ‡a A.I.P. conference proceedings | |
| 260 | ‡a New York : ‡b American Institute of Physics | ||
| 300 | ‡a v. | ||
| 710 | 2 | ‡a American Institute of Physics. |
MFHD (Classed-together analyzed). Cataloger should update the MFHD to indicate the series call number and the analysis decision.
Volume holdings for classed-together analyzed sets are recorded in MFHD 866. Cataloger will need to record the volume in hand in MFHD 866 of the series bibliographic record, since the acquisitions preliminary record does not record 866 until the classification decision has been made by the cataloger. Use the following pattern; the 852 first indicator should be updated to reflect the type of call number used, as in the old yale example. If the bibliographic record is suppressed, the MFHD should also be suppressed. If the series is partially analyzed, the ‡k field should not be included, since neither the bibliographic record nor the MFHD would be suppressed.
|
852 |
0 | 1 |
‡b <location code> ‡k Suppressed ‡h <class number> ‡i <rest of call number> ‡x anlyz |
|
866 |
4 | 1 |
‡8 0 ‡a <volume holdings> |
MAINTENANCE ISSUES: If the volume holdings are incomplete, add a note in this form:
‡x For volumes in this series received prior to [year], search under individual author or title.
OPTIONALLY, update the volume holdings to reflect the library's actual holdings.
Example (no caption used on item):
|
852 |
0 | 1 |
‡b ksl ‡k Suppressed ‡h QH1 ‡i Y3 (LC) ‡x anlyz |
|
866 |
4 | 1 |
‡8 0 ‡a 1(1926)-46(2001) |
Example (title change; series numbering and analysis begin with no. 21; no. 46 & 63 without distinctive title):
|
852 |
0 | 1 |
‡b sml ‡h HT101 ‡i .R393 (LC)+ ‡m Oversize ‡x anlyz (except 46 & 63) |
|
866 |
4 | 1 |
‡8 0 ‡a no.197(2000) |
Example (classed-together analyzed with old yale number):
|
852 |
8 | 1 |
‡b mudd ‡k Suppressed ‡h Oky ‡i I375 +A2 ‡x anlyz |
|
866 |
4 | 1 | ‡8 0 ‡a no.110(1952)-no.115(1953), |
|
866 |
4 | 1 |
‡8 0 ‡a no.118(1954)-no.121(1954) |
The analytic bibliographic record for the volume(s) in hand should be updated to full or core level following established cataloging procedures.
Classed-together analyzed. Example of an updated authority record:
| 010 | ‡a n 42001862 | ||
| 040 | ‡a DLC ‡c DLC ‡d DLC ‡d CtY | ||
| 090 | ‡a SML: BX3301 A52 (LC); BX3301 A52 (LC) Oversize | ||
| 090 | ‡a DIV: BX3301.A52 v. | ||
| 130 | 0 | ‡a Analecta Cartusiana | |
| 642 | ‡a 42 ‡5 DLC | ||
| 643 | ‡a Salzburg, Austria ‡b Institut für Anglistik und Amerikanistik, Universität Salzburg ‡d 1979- | ||
| 644 | ‡a f ‡5 DLC | ||
| 645 | ‡a t ‡5 DLC | ||
| 646 | ‡a s ‡5 DLC | ||
| 646 | ‡a s ‡d vols. cat. thru 9/2003 ‡5 CtY-D | ||
| 646 | ‡a c ‡5 CtY | ||
| 646 | ‡a c ‡d vols. cat. from 10/2003 ‡5 CtY-D | ||
| 670 | ‡a Hugues de Miramar, chartreux à Montrieux, 1978. |
Classed-together analyzed. Some examples from Orbis:
AIP conference proceedings. Orbis2 #466655
Analecta Cartusiana. Orbis2 #2979511
Research paper (University of Toronto. Centre for Urban and Community Studies). Orbis2 #5969196
Research report (Bangladesh Institute of Development Studies). Orbis2 #578272
Working papers in African studies (Brookline, Mass.) <began in 1976> Orbis2 #3068057
(continued by:)
Working papers (Boston University. African Studies Center) <1977-1986> Orbis2 #483201
(continued by:)
Working papers in African studies (Boston, Mass.) <1987-> Orbis2 #3044808
Note: the series was fully analyzed through 1998; serial analytics from 1999- .
This procedure is sometimes used if the individual series volumes have distinctive titles but are of pamphlet length. It is employed primarily by SML but is used by other cataloging units such as the Medical Library and the Social Science Library. In the SML workflow, the analytics are created by the Monograph Support Team at encoding level 7 and are not exported to the utilities. Historical note: serial analytics were at one time called provisional analytics; the procedure was sometimes referred to as "prov anal," i.e. provisional analysis. Most series bibliographic and SAR records created prior to documentation are annotated "prov anal."
Analysis of a series with distinctive titles is a cataloger decision; analysis is not required, even at E/L 7. Catalogers should take into consideration that many of the pamphlet-length series issues are now available electronically in full-text format and may be searched by author, title, and series. If the item in hand or the found cataloging copy indicates that the title is also available in electronic form, and if the library provides access to the electronic version, the cataloger should consider whether even E/L 7 analysis is necessary, even if cataloging copy for the analytics of the print version is available.
General procedures:
Search LCDB for a bibliographic record for the series and a SAR.
If a bibliographic record is found, overlay the preliminary series record.
If a bibliographic record is not found in LCDB, search OCLC for a series bibliographic record. If a bibliographic record is found, overlay the preliminary record in Orbis. If no record is found, update the bibliographic records following the E/L 7 guidelines above for classed-separately series. Since the record will be suppressed, it will not be exported to the utilities. (Record cannot be exported to OCLC unless all 008 fields are updated.) Upgrade and export of previously cataloged series bibliographic records is optional.
If a SAR is found, import it into Orbis and add a 090 to indicate local classification practice. If no SAR exists in LCDB, do not create one.
EXCEPTION: if cataloging is done on OCLC (non-roman), search OCLC for a series bibliographic record. If a bibliographic record is found, derive it and export it into Orbis. If no record is found, create an E/L 7 record for the monographic series and export it into Orbis.
BIBLIOGRAPHIC RECORDS (Classed together analyzed; EL7 serial analytics). Based on decisions made by CCC & PIC in March 2005, the decision to display bibliographic records for classed-together analyzed series has been modified. If all items in the series can be analyzed, the cover record should be suppressed. However, if only partial analysis is applicable because some items lack a distinctive title, the cover record should not be suppressed. The default setting for series preliminary bibliographic records is Suppressed, but the cataloger should be careful to verify that the correct setting has been assigned.
Bibliographic record example (no cataloging copy found; recorded entered at E/L 7):
| 130 | 0 | ‡a Diskussionsbeiträge (Universität Göttingen. Ibero-Amerika Institut für Wirtschaftsforschung) | |
| 245 | 1 | 0 | ‡a Diskussionsbeiträge / ‡c Ibero-Amerika Institut für Wirtschaftsforschung, Universität Göttingen = Documentos de trabajo / Instituto Iberoamericano de Investigaciones Económicas, Universidad de Gotinga. |
| 246 | 3 | 1 | ‡a Documentos de trabajo |
| 260 | ‡a Göttingen : ‡b Ibero-Amerika Institut für Wirtschaftsforschung, Universität Göttingen | ||
| 300 | ‡a v. | ||
| 710 | 2 | ‡a Universität Göttingen. ‡b Ibero-Amerika Institut für Wirtschaftsforschung. |
MFHD (Classed-together analyzed; EL7 serial analytics). Cataloger should update the MFHD to indicate the series call number and the analysis decision. Exception: Medical Library will use Shelved by series title in ‡h.
Volume holdings for classed-together serial analytic sets are recorded in MFHD 866. Cataloger will need to record the volume in hand in MFHD 866 of the series bibliographic record, since the acquisitions preliminary record does not record 866 until the classification decision has been made by the cataloger.
Use the following pattern; the 852 first indicator should be updated to reflect the type of call number used.
|
852 |
0 | 1 |
‡b <location code> ‡k Suppressed ‡h <class number> ‡i <rest of call number> ‡x EL7 anlyz |
|
866 |
4 | 1 |
‡8 0 ‡a <volume holdings> |
MAINTENANCE ISSUES: If the volume holdings are incomplete, add a note in this form:
‡x For volumes in this series received prior to [year], search under individual author or title.
OPTIONALLY, update the volume holdings to reflect the library's actual holdings.
Example (classed separately prior to 1996; serial analytics from 1996; no 866 recorded up till 2003). Cf. SAR example below.
|
852 |
0 | 1 |
‡b sml ‡k Suppressed ‡h HB5 ‡i D58 (LC)+ ‡m Oversize ‡x EL7 anlyz from 5/23/1996; cs thru 5/22/1996 ‡x For volumes in this series received prior to 2003, search under individual author or title . |
|
866 |
4 | 1 |
‡8 0 ‡a no.75(2003) |
Guidelines for creating the analytics for a series using E/L 7 analytics are documented at:
http://www.library.yale.edu/cataloging/documentation/serialanalytics.htm
Classed-together analyzed; EL7 serial analytics. Example of an updated authority record (some fields omitted for space reasons)
| 010 | ‡a n 42009575 | ||
| 040 | ‡a DLC ‡c DLC ‡d DLC ‡d DLC-S ‡d DLC ‡d CtY | ||
| 050 | ‡a HB5 ‡b .D58 | ||
| 090 | ‡a SML: HB5 D58 (LC)+ Oversize [EL7 ANALYTICS ONLY] | ||
| 130 | 0 | ‡a Diskussionsbeiträge (Universität Göttingen. Ibero-Amerika Institut für Wirtschaftsforschung) | |
| 642 | ‡a no. 6 ‡5 DLC | ||
| 643 | ‡a Göttingen ‡b Ibero-Amerika Institut für Wirtschaftsforschung, Universität Göttingen | ||
| 644 | ‡a f ‡5 DLC | ||
| 645 | ‡a t ‡5 DLC | ||
| 646 | ‡a s ‡5 DLC | ||
| 646 | ‡a s ‡d items processed before 05/23/96 ‡5 CtY | ||
| 646 | ‡a c ‡d items processed after 05/22/96 ‡5 CtY | ||
| 670 | ‡a Vázquez-Presedo, V. Acerca del bilateralismo ... 1973. |
Classed-together analyzed; EL7 serial analytics. Examples from Orbis (examples in Orbis may not follow current instructions for notating the MFHD):
Colección Eutopías. Documentos de trabajo. Orbis2 #3970335
Diskussionsbeiträge (Universität Göttingen. Ibero-Amerika Institut für Wirtschaftsforschung). Orbis2 #3544774
Forschungsberichte (Wiener Institut für Internationale Wirtschaftsvergleiche. Orbis2 #3965037
Research report (Centre for Policy Studies (Johannesburg, South Africa)). Orbis2 #3963530
Trends in Southeast Asia. Orbis #4910320
Working papers (Asian Employment Program). Orbis2 #575513
Working papers (Jerome Levy Economics Institute). Orbis2 #3409165
A series with volumes lacking distinctive titles is not analyzed. Analysis of a series with distinctive titles is a cataloger decision; analysis is not required, even at E/L 7.
General procedures:
Search LCDB for a bibliographic record for the series and a SAR.
If a bibliographic record is found, overlay the preliminary series record.
If a bibliographic record is not found in LCDB, search OCLC for a series bibliographic record. If a bibliographic record is found, overlay the preliminary record in Orbis. If no record is found, update the bibliographic record following the E/L 7 standard used for classed-separately bibliographic series. Since the record will be exported to the utilities, in addition update all 008 fields to reflect the bibliographic record. (Record cannot be exported to OCLC unless all 008 fields are updated.) Upgrade and export of previously cataloged series bibliographic records is optional.
The bibliographic record for a classed-together (not-analyzed) series is not suppressed.
If a SAR is found, import it into Orbis and add a 090 and 644 to indicate local classification practice and that the series is not analyzed. If no SAR exists in LCDB, do not create one.
EXCEPTION: if cataloging is done on OCLC (non-roman), search OCLC for a series bibliographic record. If a bibliographic record is found, overlay the preliminary record in Orbis. If no record is found, update the bibliographic record to E/L 7 and export it to Orbis (overlay or import as new depending on workflow). Search LCDB to verify that a SAR has not been made. If no SAR has been made, do not create one.
BIBLIOGRAPHIC RECORD (Classed-together; not analyzed).The bibliographic record should NOT be suppressed. Since the default setting for series preliminary bibliographic records is Suppressed, the cataloger should be careful to uncheck the Suppress from OPAC radio button under the System Tab in both the bibliographic and MFHD records, and delete the ‡k Suppressed field from the MFHD.
Bibliographic record example #1: No cataloging copy found; record entered at E/L 7.
| 130 | 0 | ‡a Research report (U.S. Army Snow, Ice, and Permafrost Research Establishment) | |
| 245 | 1 | 0 | ‡a Research report / ‡c Snow, Ice, and Permafrost Research Establishment. |
| 260 | ‡a Wilmette, Ill. : ‡b Snow, Ice, and Permafrost Research Establishment | ||
| 300 | ‡a v. | ||
| 710 | 2 | ‡a U.S. Army Snow, Ice, and Permafrost Research Establishment. | |
| 780 | 0 | 0 | ‡t Research paper (U.S. Army Snow, Ice, and Permafrost Research Establishment) |
| 785 | 0 | 0 | ‡t Research report (U.S. Army Cold Regions Research and Engineering Laboratory) |
Bibliographic record example #2. No cataloging copy found; record entered at E/L 7; full text copy available for individual issues on the web; includes an 856 linking field to the URL; only ‡3 displays in the Voyager WebPac. Note that current Yale procedures and local Voyager system settings do not permit entry of URLs in the MFHD.
| 130 | 0 | ‡a Working papers (Jerome Levy Economics Institute) | |
| 245 | 1 | 0 | ‡a Working papers / ‡c The Jerome Levy Economics Institute. |
| 260 | ‡a Annandale-on-Hudson, N.Y. : ‡b The Jerome Levy Economics Institute | ||
| 300 | ‡a v. | ||
| 856 | 4 | 1 | ‡3 Full text available online. ‡u http://www.levy.org |
| 710 | 2 | ‡a Jerome Levy Economics Institute. |
MFHD (Classed-together; not analyzed).Cataloger should update the MFHD to indicate the series call number and the decision not to analyze. Exception: Medical Library will use Shelved by series title in ‡h.
Volume holdings for classed-together serial analytic sets are recorded in MFHD 866. Cataloger will need to record the volume in hand in MFHD 866 of the series bibliographic record, since the acquisitions preliminary record does not record 866 until the classification decision has been made by the cataloger.
Use the following pattern; the 852 first indicator should be updated to reflect the type of call number used.
|
852 |
0 | 1 |
‡b <location code> ‡h <class number> ‡i <rest of call number> ‡x do not anlyz |
|
866 |
4 | 1 |
‡8 0 ‡a <volume holdings> |
Example. MFHD for Working papers (Population Council. Center for Policy Studies):
|
852 |
0 | 1 |
‡b muddssl ‡h HB848 ‡i W67X (LC) ‡x do not anlyz |
|
866 |
4 | 1 |
‡8 0 ‡a no.63(1980:Dec.)-no.65(1981:Jan.), |
|
866 |
4 | 1 |
‡8 0 ‡a no.68(1981:May)-no.70(1981:May) |
Volume holdings edited for space.
SAR example. Series is not analyzed at Mudd Library, but because an LC SAR exists, it should be updated to avoid confusion. Example edited for space. Only one title (24 p.) cataloged by LC in LCDB.
| 010 | ‡a n 42006113 | ||
| 040 | ‡a DI ‡c DLC ‡d DLC ‡d DLC-S | ||
| 090 | ‡a MUDDSSL: HB848 W67X (LC) [DO NOT ANALYZE] | ||
| 130 | 0 | ‡a Working papers (Population Council. Center for Policy Studies) | |
| 410 | 2 | ‡a Population Council. ‡b Center for Policy Studies. ‡t Working papers | |
| 642 | ‡a no. 65 ‡5 DLC | ||
| 643 | ‡a New York, N.Y. ‡b Population Council | ||
| 644 | ‡a f ‡5 DLC | ||
| 645 | ‡a t ‡5 DLC | ||
| 646 | ‡a s ‡5 DLC | ||
| 670 | ‡a Demeny P.G. The North-South income gap, 1981. |
Classed-together; not analyzed. Examples from Orbis:
Research report (Council for British Archaeology) <classed-together, not analyzed 1-9; classed separately 10-> Orbis #2497484
Research report (Federal Institute of Industrial Research, Oshodi) Orbis #2865337
Research report (U.S. Army Snow, Ice, and Permafrost Research Establishment). Orbis #5922541
If the decision is to analyze, the cataloger should verify that the item record is linked to the MFHD of the analytic bibliographic record, re-linking from the series bibliographic record if necessary. If the item record is linked to the analytic bibliographic record, the series designation is not entered in the item record's ENUM/CHRON.
If the decision is to analyze, but one or more items in the series are unanalyzable (lack distinctive title), then all item records must be associated with the series MFHD, and the series designation must be entered in the item records' ENUM/CHRON fields.
If the decision is not to analyze, the series designation must be entered in the item record's ENUM/CHRON. In that case, since the default acquisitions decision is to analyze classed-separately,
Relink the item record from the analytic bibliographic record to the series bibliographic record
Enter the appropriate ENUM/CHRON data in the item record (including the captions used with the enumeration designation). See guidelines at:
http://www.library.yale.edu/cataloging/Orbis2Manual/enumchron.htm
If the analytic record is not linked to the series purchase order (the default procedure), delete the analytic record (the MFHD and the bib record)
If the analytic record is linked to the series purchase order (exceptional), suppress the bibliographic and MFHD records.
In general, do not use jour item types for unanalyzed series volumes; use circ, nocirc, reference, etc. as appropriate.
Do not send suppressed series cover records for authority processing; they will be returned unsuppressed.
Do not export suppressed series cover records to the utilities; Voyager will not send any suppressed records to the utilities
Export unsuppressed series cover records (unanalyzed series, partially analyzed series) for authority processing and to the utilities.
Export E/L 7 analytic bibliographic records for authority processing but do not export E/L 7 analytic records to the utilities.
A SAR is made if the decision is to analyze. If the decision is not to analyze, a SAR is not made; if a SAR is found in Orbis or the resource file, the SAR should be updated locally to indicate that the multipart is not analyzed. For policies and procedures for creating and updating SARs, refer to Yale Policies for NACO Series Authority Records.
The cataloger should record the classification and analysis decisions in the MFHD 852 ‡x as well as the SAR. Classed-together is implied by the presence of a call number and is not explicitly notated.
If the cataloger decision is to class-together:
the bibliographic record for the cover is not suppressed (cf. classed-together monographic series)
the bibliographic record must be updated to full or core level and;
volume holdings must be entered;
the cataloger must create the analytic bibliographic record for the first volume received on standing order;
the cataloger must relink the item record from the collection record MFHD to the MFHD for the analytic (unless the set is partially analyzed)
the bibliographic record must be exported to MARS and the utilities
Use the following pattern for the MFHD:
|
852 |
0 | 1 |
‡b <location code> ‡h <class number> ‡i <rest of call number> ‡x anlyz |
|
866 |
4 | 1 |
‡8 0 ‡a <volume holdings> |
If the cataloger decision is to class separately:
the bibliographic and MFHD records must be suppressed by the cataloger, since the default acquisitions decision is to display all multipart records;
the suppressed bibliographic record for the sso title may remain at EL 7;
enter a 240 (or 130) field if necessary to match the SAR;
record the earliest available date in 260 ‡c (different rules for multiparts);
volume holdings should not be entered;
since the default classification decision is classed-together not analyzed, the cataloger must create the analytic bibliographic record for the first volume received on standing order and relink the item record to the MFHD of the analytic.
Use the following pattern for the multipart (series) title MFHD:
|
852 |
8 | 1 |
‡b <location code> ‡k Suppressed ‡h sso ‡x cs <caption><space><no.>- |
If the decision is to analyze, the cataloger should verify that the item record is linked to the MFHD of the analytic bibliographic record, re-linking from the cover record if necessary. If the item record is linked to the analytic bibliographic record, the volume designation for the collection is not entered in the item record's ENUM.
If the decision is to analyze, but one or more items in the set are unanalyzable (e.g., 505 [Bd. 1. without special title]), then all item records must be associated with the cover record MFHD, and the multipart volume designation must be entered in the item records' ENUM field. Reminder: captions should now be included with the volume designation, e.g. Bd.1; v.1; t.1; etc.
If the decision is not to analyze, the multipart volume designation must be entered in the item record's ENUM (with volume captions).
All multipart classed-together cover and their analytic records are cataloged at E/L blank or 4 and are exported to MARS and the utilities.
Multipart classed-separately cover records are not exported to MARS or the utilities; analytic records for classed-separately multiparts are exported to MARS and the utilities.
Bibliographic record for the collection Gesammelte Werke in deutscher Sprache / Karl R. Popper is fully cataloged. (Orbis # 6058342)
MFHD for the collection:
|
852 |
0 | 1 |
‡b sml ‡h B1649.P62 ‡i G4 2001 (LC) ‡x anlyz; complete in 15 v. |
|
866 |
4 | 1 |
‡8 0 ‡a 7-9 |
No item records associated with the collection.
MFHD for analytic Realismus und das Ziel der Wissenschaft (v. 7 of the collection Gesammelte Werke in deutscher Sprache):
|
852 |
0 | 0 |
‡b sml ‡h B1649.P62 ‡i G4 2001 7 (LC) |
Item record:
ENUM: <BLANK>
SAR with local update for Popper's Gesammelte Werke in deutscher Sprache:
| 010 | ‡a nr2003037574 | ||
| 040 | ‡a CtY ‡b eng ‡c CtY | ||
| 050 | 4 | ‡a B1649.P62 ‡b G4 2001 ‡5 CtY | |
| 090 | ‡a SML: B1649.P62 G4 2001 (LC) | ||
| 100 | 1 | ‡a Popper, Karl Raimund, ‡c Sir, ‡d 1902- ‡t Works. ‡l German. ‡f 2001 | |
| 400 | 1 | ‡a Popper, Karl Raimund, ‡c Sir, ‡d 1902- ‡t Gesammelte Werke in deutscher Sprache | |
| 642 | ‡a 7 ‡5 DPCC ‡5 CtY | ||
| 643 | ‡a Tübingen ‡b Mohr Siebeck | ||
| 644 | ‡a f ‡5 CtY | ||
| 645 | ‡a t ‡5 DPCC ‡5 CtY | ||
| 646 | ‡a c ‡5 CtY | ||
| 667 | ‡a Vol. 8 has publ. date 2001 | ||
| 670 | ‡a Realismus und das Ziel der Wissenschaft, 2002: ‡b ser. t.p. (Gesammelte Werke in deutscher Sprache) |
E/L 7 suppressed bib record for the collection. (Record should not be exported to MARS or the utilities)
| 100 | 1 | ‡a Auden, W. H. ‡q (Wystan Hugh), ‡d 1907-1973. | |
| 240 | 1 | 0 | ‡a Works. ‡f 1988 |
| 245 | 1 | 4 | ‡a The complete works of W.H. Auden. |
| 260 | ‡a Princeton, N.J. : ‡b Princeton University Press, ‡d 1988- | ||
| 300 | ‡a v. |
MFHD for the collection (The complete works of W.H. Auden):
|
852 |
8 | 1 |
‡b sml ‡k Suppressed ‡h sso ‡x cs Complete in 9 v. ‡x CAREFUL! some add to CCL. secp |
MFHD for analytic Libretti and other dramatic writings by W.H. Auden, 1939-1973:
|
852 |
8 | 0 |
‡b sml ‡h PR6001 U33 ‡i A6 1993 |
MFHD for analytic Prose and travel books in prose and verse (a 4 v. multipart):
|
852 |
8 | 1 |
‡b ccl ‡h PR6001 U33 ‡i A16 1996 |
|
866 |
4 | 1 |
‡8 0 ‡a v.1-v.2 |
SAR for Complete works of W.H. Auden (no local updates needed):
| 010 | ‡a n 86725371 ‡z n 95079578 | ||
| 040 | ‡a DLC ‡c DLC ‡d DLC | ||
| 100 | 1 | ‡a Auden, W. H. ‡q (Wystan Hugh), ‡d 1907-1973. ‡t Works. ‡f 1988 | |
| 400 | 1 | ‡a Auden, W. H. ‡q (Wystan Hugh), ‡d 1907-1973. ‡t Complete works of W.H. Auden. ‡f 1988 | |
| 640 | ‡a Complete in 9 v. ‡z phone call to Princeton University Press 06-04-92 | ||
| 642 | ‡a 7 ‡5 DLC | ||
| 643 | ‡a London ‡b Faber and Faber ‡d some issues | ||
| 643 | ‡a Princeton, N.J. ‡b Princeton University Press ‡d some issues | ||
| 644 | ‡a f ‡5 DLC | ||
| 645 | ‡a t ‡5 DLC | ||
| 646 | ‡a s ‡5 DLC | ||
| 670 | ‡a Auden, W.H. Plays and other dramatic writings ... 1988: ‡b CIP ser. t.p. |
For detailed multipart monograph cataloging policies and procedures, see:
Preliminary Bibliographic Records for Monographic Series & MPMs on Standing Order
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