CATALOGING OF GUIDES ACCOMPANYING MICROFORMS

Following a long period of consultation with RSC and lengthy experimentation by the History/Social Science Team in the Catalog Dept., we have decided to implement some changes in the treatment of printed guides to microform sets. In the past it was common for such guides to be cataloged on separate records from the microform itself. They were often received (and even ordered) separately as well. Beginning about two years ago the Catalog Dept. began a test program of cataloging guides on the same records as their microforms, treating them as pseudo second copies. It allowed patrons to access complete information about our particular microform holdings and the user aids for them on a single record rather than having to search further for information about finding aids and guides. (See examples below) The new treatment was well received by Public Services staff. Our intention now is to treat all new microform guides in this fashion. It is hoped that guides will also be ordered and received on the same record as the microform sets.

EXAMPLE 1

The Lyndon B. Johnson national security files. Vietnam <microform> : National
security files, 1963-1969 : first supplement / project coordinator, Robert E.
Lester. -- Bethesda, MD : University Publications of America, c1996.
(National security files)
STATUS h DT 06/24/1997 AD none
NOTES |a hss/lmc
001 1T CN |a sml,mic |b Film |c B16407                                                 |d 06/24/97
    NOTES |a sml,his 08/97
    MHLD     ITEM RECORDS      0
    ZN-001-001
002 1L CN |a sml,micr |b DS558 |c +V5554;1997                                 |d 08/06/98
NOTES
ITEM RECORDS      1

500/2: : |a Accompanied by a printed reel guide, entitled: A guide to the
microfilm edition of The Lyndon B. Johnson national security files. Vietnam :
national security files, 1963-1969 : first supplement.
590/3: : |a Guide has call no.: Microtext Reference DS558 +V5554 1997.

651/1: 0: |a United States x Foreign relations |z Vietnam |x Sources.
651/2: 0: |a Vietnam |x Foreign relations |z United States |x Sources.
651/3: 0: |a United States |x Foreign relations |y 1963-1969 |x Sources.
650/4: 0: |a Vietnamese Conflict, 1961-1975 |z United States |x Sources.
651/5: 0: |a United States |x Politics and government |y 1963-1969 |x Sources.
600/6:10: |a Johnson, Lyndon B. |q (Lyndon Baines), |d 1908-1973 |x Archives.
710/1:2 : |a Lyndon Baines Johnson Library.
740/2:02: |a Guide to the microfilm edition of The Lyndon B. Johnson national security files. |p Vietnam.

As can be seen in both examples, notes and additional title added entries are supplied in the catalog record for instances where the guide has a different title from the microform. Local notes are given containing the specific call number for the guide.

EXAMPLE 2

Confidential British Foreign Office political correspondence. Germany, Series 1,
1906-1925 <microform>. -- Bethesda, MD : University Publications of America,
1995.
STATUS h DT 12/02/1994 AD none
NOTES |a rek,his 5-97
001 2T CN |a sml,mic |b Film |c B16252                                        |d 12/02/94
NOTES
MHLD ITEM RECORDS      2
CN-001-001
002 2L CN |a sml,micr |b DD232.5 |c +S76;1997                         |d 05/02/97
NOTES
MHLD ITEM RECORDS      2 

040: : |a CtY |c CtY
043: : |a a-gx--- |a e-uk---
245:00: |a Confidential British Foreign Office political correspondence. |p
Germany, |n Series 1, 1906-1925 |h [microform].
260: : |a Bethesda, MD : |b University Publications of America, |c 1995.
300/1: : |a microfilm reels
500/1: : |a "Edited by Paul L. Kesaris"--T.p. guide.
500/2: : |a Accompanied by printed guides, compiled by Jan W.S. Spoor.
590/3: : |a Guide has call no.: Microtext Ref. DD232.5 +S76 1997
500/4: : |a Filmed from documents in class FO 566 and F0 371 held at the
Public Record Office, London.

As implementation of this new treatment becomes more widespread and more familiar, we hope that staff will refer comments (either their own or patrons=) to the Catalog Dept. with any suggestions for modification or improvement.

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Converted to docm: Micguide.html 9/02/99 steven.arakawa@yale.edu